Department of Finance Internal Audit Tender

Department of Finance Internal Audit Tender

To carry out risk-based Internal Audit assignments.

United Kingdom-Belfast: Auditing services

2018/S 159-364740

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department of Finance
303 Airport Road West
Belfast
BT3 9ED
United Kingdom
E-mail: martin.hall@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DoF – Provision of Internal Audit Services

II.1.2)Main CPV code

79212000

II.1.3)Type of contract

Services

II.1.4)Short description:

The GIAFIS requires Contractors to provide staff to work at Internal Auditor grade to carry out risk-based Internal Audit assignments / work packages as agreed within the 3-year Internal Audit Strategies and 2018/19 Internal Audit Plans. These assignments / work packages will cover a range of different systems and areas across the NICS including governance, finance, policy development and implementation, project management, grant funding and ICT systems in various locations throughout Northern Ireland. The Internal Auditors will be required to complete work packages which contribute towards a total of up to 400 days, to the end of March 2019 with the potential for a further 100 days within this period.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79212100
79210000
79000000
79200000
79212200
79212300
79212500

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The GIAFIS requires Contractors to provide staff to work at Internal Auditor grade to carry out risk-based Internal Audit assignments / work packages as agreed within the 3-year Internal Audit Strategies and 2018/19 Internal Audit Plans. These assignments / work packages will cover a range of different systems and areas across the NICS including governance, finance, policy development and implementation, project management, grant funding and ICT systems in various locations throughout Northern Ireland. The Internal Auditors will be required to complete work packages which contribute towards a total of up to 400 days, to the end of March 2019 with the potential for a further 100 days within this period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 5
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per Tender documentation

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As per Tender documentation

III.1.3)Technical and professional ability

List and brief description of selection criteria:

As per Tender documentation

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/09/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 18/12/2018

IV.2.7)Conditions for opening of tenders

Date: 19/09/2018
Local time: 15:30
Information about authorised persons and opening procedure:

Only CPD Procurement Staff with access to the project on eTendersNI

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The successful Contractor’s performance on this Contract will be managed as per specification and regularly monitored see Procurement Guidance Note 01/12 Contract Management. https://www.finance-ni.gov.uk/sites/default/files/publications/dfp/PGN-01012-Contract-Management-Principles-Procedures-25-Sept-2017.PDF. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in [insert name of CoPE] for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Written Warning and Notice of Unsatisfactory Performance and this Contract may be terminated. The issue of a Notice of Written Warning and Notice of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the Notice. The Authority expressly reserves the rights:

1) not to award any contract as a result of the procurement process commenced by publication of this notice;

2) to make whatever changes it may see fit to the content and structure of the tendering Competition;

3) to award (a) contract(s) in respect of any part(s) of the service covered by this notice; and

4) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures.
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/08/2018

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