Derby City Council Domiciliary Care Contracts

Derby City Council Domiciliary Care Contracts

Provision of Domiciliary Care (planned and unplanned), Emergency 24/7 Support, and Core Care and Support.

United Kingdom-Derby: Health and social work services

2016/S 161-290941

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Paul Hallsworth
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS code: UKF11
Internet address(es):Main address: www.derby.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TD1096 — Provision of Domiciliary Care (planned and unplanned), Emergency 24/7 Support, and Core Care and Support, at 4 Extra Care Schemes across Derby.

Reference number: TD1096 DN19172

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Provision of Domiciliary Care (planned and unplanned), Emergency 24/7 Support, and Core Care and Support, at 4 Extra Care Schemes across Derby.

The successful Service Provider for each scheme will be expected to provide all 3 elements of the service.

The tender is split into 2 Lots:

— Lot 1 — Cedar House and Greenwich Gardensl

— Lot 2 — Handyside Court and Sunnyfields.

Organisations may bid for 1 or both Lots, but there will be separate providers selected for each Lot.

The Contract start date is 9.1.2017 for an initial period of 24 months. There will be the option to extend the contract(s) by 24 months in 6 monthly increments.

Suppliers wishing to express interest and obtain the documentation, must do so by 17:00 on 18.9.2016. It is recommended that you do this well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00, 19.9.2016.

II.1.5)Estimated total value

Value excluding VAT: 5 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Lot 1 — Cedar House and Greenwich Gardens

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

Provision of Domiciliary Care (planned and unplanned), Emergency 24/7 Support, and Core Care and Support.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 410 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

4 extensions, a total of 24 months, in 6 monthly increments. Potential dates for advertising renewals if options are not taken are August 2018, February 2019, August 2019, February 2020.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

4 extensions, a total of 24 months, in 6 monthly increments. Potential dates for advertising renewals if options are not taken are August 2018, February 2019, August 2019, February 2020.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 17:00 on 18.9.2016. However, it is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response.

The deadline for returns is 14:00 on Monday ,19.9.2016.

II.2)Description

II.2.1)Title:

Lot 2 — Handyside Court and Sunnyfields

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

Provision of Domiciliary Care (planned and unplanned), Emergency 24/7 Support, and Core Care and Support.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 2 790 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

4 extensions, a total of 24 months, in 6 monthly increments. Potential dates for advertising renewals if options not taken are: August 2018, February 2019, August 2019, February 2020.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

4 extensions, a total of 24 months, in 6 monthly increments. Potential dates for advertising renewals if options not taken are: August 2018, February 2019, August 2019, February 2020.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 17:00 on 18.9.2016. However, it is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response.

The deadline for returns is 14:00 on Monday, 19.9.2016.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Any supplier may be disqualified who:

(a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Any supplier may be disqualified who:

(a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/09/2016
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 19/09/2016
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 extensions, a total of 24 months, in 6 monthly increments. Potential dates for advertising renewals if options are not taken are: August 2018, February 2019, August 2019, February 2020.

VI.2)Information about electronic workflows

VI.3)Additional information:

This tender is being managed electronically, to obtain documents please go to: www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or live contracts’. Then click on the link at the bottom right of the advert ‘Apply online’ to take you to our e-tendering system. There you will be able to register your details and request the documents. This is done by:

— Registering with East Midlands Tenders, if not already registered; or if already registered;

— Click on ‘View Opportunities’;

— Find the tender that you are interested in;

— Click on the title hyper-link;

— Scroll to the bottom of the screen and click on ‘login and register interest’;

— Once you have registered your interest the tender will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in.

You will be able to view and download the documents for completion, along with instructions on how to make a submission.

Under this procurement the supplier is required to participate actively in the economic and social regeneration of the locality of and surrounding the area served by Derby City Council. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Telephone: +44 1332640768
E-mail: procurement@derby.gov.ukInternet address:www.derby.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in Section 1.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into).

VI.4.4)Service from which information about the review procedure may be obtained

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Telephone: +44 1332640768
E-mail: procurement@derby.gov.ukInternet address:www.derby.gov.uk

VI.5)Date of dispatch of this notice:

18/08/2016

 

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