Derby City Council Fire Risk Assessments Tender

Derby City Council Fire Risk Assessments Tender

The fire risk assessments are to be conducted across the Councils property portfolio (excluding social housing).

United Kingdom-Derby: Risk or hazard assessment other than for construction

2017/S 210-436251

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
The Council House, Corporation Street
United Kingdom
Contact person: Deanna Sutcliffe
Telephone: +44 1332640768
NUTS code: UKF11
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


TD1294 — Provision of Fire Risk Assessments.

Reference number: TD1294

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Derby City Council is seeking to engage an economic operator to deliver fire risk assessments for a period up to a maximum of 4 years. The economic operator will require all of the following:

— Individual and company registration with a competence persons scheme.

— Individual membership (member or higher status) of an appropriate professional body 2 / 3.

— Demonstrable skills, knowledge and experience in managing health and safety at the organisational and individual level.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF11

II.2.4)Description of the procurement:

The fire risk assessments are to be conducted across the Councils property portfolio (excluding social housing).This includes the following property types:

— Schools;

— Offices;

— Retail Premises;

— Places of Entertainment;

— Libraries;

— Multi-occupied buildings;

— Mixed tenanted business units;

— Depots;

— Parks;

— Leisure Centres;

— Multi-use sports Arena;

— Homes for older people;

— Residential children’s homes;

— Community Centres;

— Extra Care Facility;

— Children’s Centres;

— Museums;

— Outdoor training centre;

— Bus Station.

The Employer’s portfolio is a heterogeneous sample of construction types ranging from systems building types such as:


— Connect;

— Vic Hallam;

— Orlit;


— Hills.

In addition the portfolio includes traditional built structures incorporating a range of historical and modern architectural periods. The Employer has a range of lease arrangements and freehold interests throughout the portfolio, including the leasing in and leasing out of property.

The general requirements for each Fire risk assessments will be:

— The Fire Risk Assessment is to be risk based and utilise the Employers template;

— The Fire Risk Assessment is to identify levels of risk, recommend remedial actions to mitigate risk and address significant findings. This will be determined with due regard to the applicable guidance;

— The Fire Risk Assessments will have a proportional application of guidance in relation to the premises, its use and the relevant persons;

— The Fire Risk Assessment will undersigned by the Author and / or a Director to indicate that the Fire Risk Assessment has been completed and validated before issuing to the Employer;

— Significant finding will be assessed using the Employers methodology;

— Prepare written Reports in accordance with the latest edition of PAS79 for undertaking, and recording the significant findings of, fire risk assessments in buildings and parts of buildings for which fire risk assessments;

— The Fire Risk Assessment is to include descriptions and photographs, as appropriate, to identify the location of hazards and recommended actions to mitigate risk all which must be spatially referenced to the Employers information;

— The Fire Risk Assessment will contain minimum of limitations and exclusions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Yes, This contract is subject to an extension of 24 months in annual increments.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Yes, This contract is subject to an extension of 24 months in annual increments.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 157-325479

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/12/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/12/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At the end of the 4 year period.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This tender is being managed electronically. Please go to and look for the contract advert under ‘live contracts’ section, select the relevant contract notice. Select the “apply online’ link in the bottom right hand corner of the contract notice. This will transfer you to the Council’s e-tendering system at where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.

To Register:

On the opportunities portal home page ( there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company’s’ details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To Search:

On the opportunities portal home page (, Click on ‘view opportunities’. On the ‘Find Opportunities’ page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’, then click on the ‘Update’ button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the ‘keyword’ option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the EastMids Tenders system to start the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the EastMids Tenders System.

Once you have registered your interest, the tender information will be moved to, and can be found on, the ”My Opportunities’ page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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