Derby City Domiciliary Care Tender

Derby City Domiciliary Care Tender

The tender is split into geographical lots: Lot 1 – Central Locality. Lot 2 – West Locality. Lot 3 – East Locality. Lot 4 – South Locality.

United Kingdom-Derby: Health and social work services

2015/S 150-277370

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Mrs Laura Rose
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643272
E-mail: procurement@derby.gov.uk

Further information can be obtained from: Derby City Council
The Council House, Corporation Street
For the attention of: Procurement
DE1 2FS Derby
UNITED KINGDOM
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
The Council House, Corporation Street
For the attention of: Procurement
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

Tenders or requests to participate must be sent to: Derby City Council
The Council House, Corporation Street
For the attention of: Procurement
DE1 2FS Derby
UNITED KINGDOM
Internet address: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TD0911 – Tender for the provision of Domiciliary Care.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby.

NUTS code UKF11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 55 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Tenders are invited for the supply of service in respect of Domiciliary Care.
The tender is split into geographical lots:
Lot 1 – Central Locality.
Lot 2 – West Locality.
Lot 3 – East Locality.
Lot 4 – South Locality.
Tenderers can apply for one or more of the above lots however, any single Service Provider will only be awarded up to a maximum of 2 lots.
It is at the Council’s sole discretions how the lots are allocated and the number of lots allocated to each successful Service Provider.
For each of the four geographical lots, The Authority will appoint a maximum of four Service Providers in each lot. Care packages will then be allocated between the Service Providers on a strictly rotational basis. It is anticipated that for existing care packages the contract will start incrementally with customers being offered the choice of a direct payment or moving to the provider in their area on the new framework at the time of their annual review.
The Authority has a maximum set rate for the provision of Domiciliary Care services. Tenderers must confirm that they accept delivery at these rates as part of their bid.
Tenderers must also have sufficient CQC registration in place prior to the contract start date.
The contract is for a period of 3 years with the option to extend for a further 2 years.
This service is demand led therefore there is no guarantee of any level of work. However the contract value is based on previous spend. Therefore the approximate annual contract value is 11 100 000 GBP.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Tenders are invited for the supply of service in respect of Domiciliary Care.
The tender is split into geographical lots:
Lot 1 — Central Locality.
Lot 2 — West Locality.
Lot 3 — East Locality.
Lot 4 — South Locality.
Tenderers can apply for one or more of the above lots however, any single Service Provider will only be awarded up to a maximum of 2 lots.
It is at the Council’s sole discretions how the lots are allocated and the number of lots allocated to each successful Service Provider.
For each of the four geographical lots, The Authority will appoint a maximum of four Service Providers in each lot. Care packages will then be allocated between the Service Providers on a strictly rotational basis. It is anticipated that for existing care packages the contract will start incrementally with customers being offered the choice of a direct payment or moving to the provider in their area on the new framework at the time of their annual review.
The Authority has a maximum set rate for the provision of Domiciliary Care services. Tenderers must confirm that they accept delivery at these rates as part of their bid.
Tenderers must also have sufficient CQC registration in place prior to the contract start date.
The contract is for a period of 3 years with the option to extend for a further 2 years.
This service is demand led therefore there is no guarantee of any level of work. However the contract value is based on previous spend. Therefore the approximate annual contract value is 11 100 000 GBP.

Please note, suppliers wishing to express interest and obtain the documentation, must do so by 15:00 (3 pm) 25.8.2015. It is recommended that you express interest and obtain the documentation well before this time to allow sufficient time to prepare and submit a comprehensive response. The deadline for returns is 14:00 (2 pm) 7.9.2015.Select the ‘apply online’ link in the bottom right hand corner of this notice, this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 2 years until 3.1.2021
Should options not be taken at any point then further contract notices will be placed in July 2018 or July 2019 or July 2020.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 4.1.2016. Completion 3.1.2016

Information about lots

Lot No: 1Lot title: Central Locality

1)Short description

Provision of Domiciliary Care to the Central Locality of Derby.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of Domiciliary Care to the Central Locality.
A maximum of four providers will be awarded to this Lot.
Figure given for estimate cost is per annum based on 2014/2015 spend.
Estimated value excluding VAT: 2 583 972 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: West Locality

1)Short description

Provision of Domiciliary Care in the West Locality of Derby.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of Domiciliary Care in the West Locality of Derby.
A maximum of four providers will be awarded to this Lot.
Figure given for estimate cost is per annum based on 2014/2015 spend.
Estimated value excluding VAT: 2 811 290 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: East Locality

1)Short description

Provision of Domiciliary Care in the East Locality of Derby.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of Domiciliary Care in the East Locality of Derby.
A maximum of four providers will be awarded to this Lot.
Figure given for estimate cost is per annum based on 2014/2015 spend.
Estimated value excluding VAT: 2 340 528 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: South Locality

1)Short description

Provision of Domiciliary Care in the South Locality of Derby.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of Domiciliary Care in the South Locality of Derby.
A maximum of four providers will be awarded to this Lot.
Figure given for estimate cost is per annum based on 2014/2015 spend.
Estimated value excluding VAT: 3 435 521 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TD0911 (9YWD-XPR5RZ)
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.5.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: If options are not taken at any point — July 2018, July 2019 or July 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Under this procurement the supplier is required to participate actively in the economic and social regeneration of the locality of and surrounding the area served by Derby City Council. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

This tender is being managed electronically, to obtain documents please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or live contracts’. Then click on the link at the bottom right of the advert ‘Apply online’ to take you to our e-tendering system. There you will be able to register your details and request the documents. This is done by:-

— Registering with East Midlands Tenders, if not already registered; OR If already registered;
— Click on ‘view opportunities’;
— Find the tender that you are interested in;
— Click on the title hyperlink;
— Scroll to the bottom of the screen and click on ‘login and register interest’
— Once you have registered your interest the tender will be moved to, and can be found on, the ‘My Opportunities’ page on the EastMidsTenders page once you are logged in.
You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derby City Council
The Council House, Corporation Street,
DE1 2FS Derby
UNITED KINGDOM
E-mail: procurement@derby.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.8.2015

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