Derbyshire Integrated Community Equipment Service

Derbyshire Integrated Community Equipment Service

The Provider will offer an efficient, cost effective and comprehensive client centred equipment delivery and minor adaptations service.

United Kingdom-Matlock: Health and social work services

2015/S 061-106618

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
Adult Care Department, County Hall
Contact point(s): Carol Riley
For the attention of: carol.riley@derbyshire.gov.uk
DE4 3AG Matlock
UNITED KINGDOM
Telephone: +44 7580739739
E-mail: carol.riley@derbyshire.gov.uk
Fax: +44 1629532220

Internet address(es):

General address of the contracting authority: www.derbyshire.gov.uk

Address of the buyer profile: www.sourcederbyshire.co.uk

Electronic access to information: www.eastmidstenders.org

Electronic submission of tenders and requests to participate: www.eastmidstenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SSD 15 01 Derbyshire Integrated Community Equipment Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Provider will offer an efficient, cost effective and comprehensive client centred equipment delivery and minor adaptations service. The provider will be responsible for procurement, delivery, collection, installation, maintenance, storage and recycling a range of health and social care equipment. The service will be available to people who reside within the Derbyshire County local authority boundary and to patients of Derbyshire GP’s where they live within 5 miles of a Derbyshire boundary.
Subject to affordability by the Purchasing Parties, the service will be required seven days per week and be operational between 8:00 and 20:00 (Instructions to Tenderers Document paragraph 10.8).
The following Equipment and Services are within the scope of this service and will be provided to adults and children as identified by Health and Social Care staff:
— equipment for residents of care homes, as agreed by commissioners;
— equipment for daily living;
— moving and handling equipment;
— mobility aids;
— minor adaptations up to the value of 1 000 GBP;
— assessment and demonstration equipment;
— the procurement and management of Non Contract Equipment;
— short term wheelchairs and accessories;
— support an on-site clinical and management team;
— product awareness and innovation developments;
— training and support to Prescribers on the Providers IT system and Equipment;
— Provider IT system inclusive of on-line ordering and equipment tracking.
This contract is being procured on behalf of Derbyshire County Council, Erewash Clinical Commissioning Group, Hardwick Clinical Commissioning, North Derbyshire Clinical Commissioning Group and Southern Derbyshire Clinical Commissioning Group.

II.1.6)Common procurement vocabulary (CPV)

85000000, 33000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract requires delivery, installation and repair of approximately 200 000 pieces of equipment per annum, to clients/patients living in the Derbyshire community. The service will be required seven days per week and be operational between 8:00 and 20:00.
Fixed term 5 years with the option to extend for three 12 month periods.
The expected annual spend by the Council and funding parties is approximately 6 000 000 GBP per annum and 48 000 000 GBP over the maximum life of the contract.
Estimated value excluding VAT: 48 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Authority may extend the contract by a maximum of 3 12 month periods.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and several liability will be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation.
Minimum level(s) of standards possibly required: As detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation.
Minimum level(s) of standards possibly required:
As detailed in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SSD 15 01

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.4.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.5.2015 – 11:15

Place:

County Hall, Matlock.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2019 subject to use of options to extend beyond the fixed term.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.3.2015

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