Design and Build Work Belfast

Design and Build Work Belfast

The Education Authority South Eastern Region invite applications from competent design teams (comprising Architect, Quantity Surveyor, Mechanical and Electrical services Engineer (including BREEAM assessor), civil and structural engineer, Landscape Architect and CDM Coordinator).

United Kingdom-Belfast: Architectural and related services

2015/S 149-275956

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NI Education Authority Supplies and Services
Grahamsbridge Road, Dundonald
For the attention of: Stephen Connolly
BT16 2HS Belfast
UNITED KINGDOM
Telephone: +44 2890566300
E-mail: stephen.connolly@seelb.org.uk
Fax: +44 2890566300

Internet address(es):

General address of the contracting authority: http://www.eani.org.uk

Electronic access to information: http://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: http://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Down High School, Downpatrick — New Build — Integrated Design Team.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Land located between and accessed from the Strangford Road and Quoile Road, Downpatrick.
NUTS code UKN03,UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Education Authority South Eastern Region invite applications from competent design teams (comprising Architect, Quantity Surveyor, Mechanical and Electrical services Engineer (including BREEAM assessor), civil and structural engineer, Landscape Architect and CDM Coordinator) wishing to be considered for inclusion on a select list for the full design and management service for the construction of a replacement 950 pupil post primary school including school meals accommodation in the Newry Mourne and Down district council area of Northern Ireland.
The Economic Operator and Economic Operators Team shall provide the following Services:
— Complete stages 1 — 7 of the RIBA Plan of works to provide a 950 pupil post primary school and associated school meals accommodations and external works.
— RIBA — Stage 1 — Preparation of Brief –
Complete project execution plan in collaboration with the EA South Eastern Regions Project Manager/Project Sponsor.
Working with the EA South Eastern Region and the Schools Key stakeholders to confirm the overall scheme objectives and project strategies.
Working within the constraints as set out in the outline planning reserved matters.
Collating site information. Take responsibility and revisit all information provided by the EA South Eastern Region regarding the existing site.
Ensure the initial designs and processes comply with BREEAM Excellent criteria.
Project Risk assessment — Produce and update at each stage the project Risk Register.
Project Programme for key stages within the design process.
— RIBA — Stage 2 — Concept Design –
Working with the EA South Eastern Region and the Schools Key stakeholders to confirm concept designs.
Working within the constraints as set out in the outline planning reserved matters.
Ensure the initial designs and processes comply with BREEAM Excellent criteria.
Update Project Programme for key stages within the design process as works progress.
Incorporate all sustainability aspirations within the concept design Provide updated cost estimates to ensure budget cost can be achieved.
Update the project Risk Register. Carry out risk mitigation meetings and review design/construction methods throughout the contract to reduce all risk.
RIBA — Stage 3 — Developed Design
Design development working with the key stakeholders.
Complete all Planning requirements listed in the reserved matters attached with the outline planning.
Liaise with the Planning Department and other relevant Statutory Departments to ensure all outline matters are resolved.
Ensure compliance with the Department of Education’s Building Handbook for a new school with a long term enrolment of 950 pupils and all associated site works. Providing 1 x 2G pitch, 2 x Grass pitches and 5 x tennis courts as outlined in the economic appraisal.
Provide a school design that meets all current guidelines employed by the Department of Education, Building Regulations, Planning Restrictions and BREEAM requirements and include all costs associated with successfully delivering the project.
Change control procedures in place to ensure all changes to the concept design are reviewed and approved by the EA South Eastern Region.
Submit response to all reserved matters requested by the Planning Department.
Update the project Risk Register. Carry out risk mitigation meetings and review design/construction methods throughout the contract to reduce all risk.
RIBA Stage 4 — Technical Design
The economic operator and CTM is to provide fully detailed information in relation to all element of the design.
Fully coordinated architectural, structural and building services drawings, specifications and a full Bill or Quantities are to be produced to allow the scheme to be tendered.
The New Post Primary School shall accommodate pupils from the current Down High School therefore there will be no requirement for decant.
Approved Department of Education Construction Costs in the amount of £16 million (GBP). Ensure costs are reviewed at all key stages to ensure budgets can be achieved and targets met.
Ensure that rigorous quality management and supervisory procedures are in place throughout the design phase.
The Economic Operator shall fulfil the role of Project Manager under the terms and conditions as required in the management of the NEC Form of Contract.
Ensure that rigorous quality management and supervisory procedures are in place throughout the design and construction phase.
The Form of Contract will be carried out using the New Engineering Contract 3rd Edition (NEC) Professional Services Contract, April 2013. The Form of Contract to deliver the capital works will be options within the NEC3, therefore experience of its use will be essential.
CDM Co-ordinator services to be included throughout.
Update the project Risk Register.
RIBA Stage 5 — Construction.
Administration of the contract as per all procedures set out under the NEC 3 Contract.
Ensure all Sustainability clauses are met throughout the works by both the design team and the appointed contractor.
Review queries and provide all information required to allow the appointed contractor to complete the works on programme and within budget.
Update the project Risk Register. Carry out risk mitigation meetings and review design/construction methods throughout the contract to reduce all risk.
RIBA Stage 6 — Handover and Close out Ensure all handover information is completed.
Commissioning, as built information, health and safety files, demonstrations etc.
Attend feedback workshops and required.
Lessons learned.
RIBA Stage 7 — In use Post occupancy evaluation
Defects
The above is only a short description of the Service required. The Invitation to Tender Package shall provide further detailed description (ITT2).

II.1.6)Common procurement vocabulary (CPV)

71200000, 71541000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

New Down High School — Approved Department of Education Costs in amount of 21 000 000 (GBP).
(To include all construction costs, fees and VAT).
Estimated value excluding VAT: 1 280 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Integrated Design Team will be considered on the basis of their financial capability, professional and technical resources and previous experience on Educational projects or other projects of a similar scope and complexity completed on site within the last 7 years.
Completion on site refers to the issue of the Certificate of Completion. Certificate of Completion shall be deemed to mean the following:-
Completion on site shall be determined as when the Client is capable of taking possession of the works and takes on the responsibility for damage to and insurance of the works. Acceptable evidence for completion on site shall be through the issuing of a Certificate of Completion, for example on a NEC Contract or a Practical Completion Certificate on a JCT Contract.
If the Economic Operator wishes to submit an equivalent certificate of completion other than those stated above prior approval shall be sought from the EA South Eastern Region via the messaging portal on eSourcingNI.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Integrated Design Team will be considered on their economic and financial capability.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Integrated Design Team will be considered on their technical resources and previous experience on educational projects or other projects of a similar scope and complexity completed on site within the last 7 years. Completion on site refers to the issue of the Certificate of Completion. Certificate of Completion shall be deemed to mean the following:-
Completion on site shall be determined as when the Client is capable of taking possession of the works and takes on the responsibility for damage to and insurance of the works. Acceptable evidence for completion on site shall be through the issuing of a Certificate of Completion, for example on a NEC Contract or a Practical Completion Certificate on a JCT Contract.
If the Economic Operator wishes to submit an equivalent certificate of completion other than those stated above prior approval shall be sought from the EA South Eastern Region via the messaging portal on eSourcingNI.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Financial stability, resources and previous experience.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

3. Delivery Performance

4. Risk

5. Overall cost effectiveness

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2758

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.9.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘I agree’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Education Authority South Eastern
Grahamsbridge Road
BT612HS Dundonald
UNITED KINGDOM
E-mail: stephen.connolly@eani.org.uk
Telephone: +44 2890566300
Internet address: http://www.eani.org.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) ***(delete as appropriate)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Education Authority South Eastern
Grahamsbridge Road
BT612HS Dundonald
UNITED KINGDOM
E-mail: stephen.connolly@eani.org.uk
Telephone: +44 2890566300
Internet address: http://www.eani.org.uk

VI.5)Date of dispatch of this notice:

31.7.2015

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