Design and Construction of Epping Forest Shopping Park

Design and Construction of Epping Forest Shopping Park

Epping Forest District Council wish to appoint a Main Contractor to procure the works to develop a Retail Shopping Park, via a JCT Design and Build form of contract.

United Kingdom-Epping: Building construction work

2015/S 200-362390

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Epping Forest District Council
Civic Offices, High Street
Contact point(s): All enquiries should be made through the Authority’s deal room NUTS Code UKH3
CM16 4BZ Epping

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Design and Construction of Epping Forest Shopping Park.

II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
Main site or location of works, place of delivery or of performance: Loughton, Essex, UK.

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Epping Forest District Council wish to appoint a Main Contractor to procure the works to develop a Retail Shopping Park, via a JCT Design and Build form of contract.
The site is located to the south of Langston Road, just north of Junction 5 of the M11 motorway, and south of Debden train station, in Loughton, Essex.
The proposed development of the Requirement is to comprise 15 individual retail units of varying sizes, with a self contained management suite. The proposed amount of development is 8 818 m2 GIA ground floor (9 274 m2 GEA). The Development is mezzanine compliant in planning terms but these will be provided by the individual retailers to suit their shop fitting plans. The total Net Retail Area is 12 915 m2.The Requirement also includes customer car parking facilities to cater for 386 car parking spaces, including 18 accessible and 44 cycle parking spaces, and a service road to the rear, this will be accompanied by soft landscaping of the area. 2 entrances will be provided to the shopping park, a main consumer entrance and an additional service entrance accessing the rear of the retail units. The construction of a retaining wall to the rear of the site will also be required.

II.1.6)Common procurement vocabulary (CPV)

45210000, 45111000, 71200000, 71320000, 45213312

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 10 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: A description of the options will be set out in the contract documents.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 9 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require deposits, guarantees (including parent company and performance guarantees), bonds or other forms of appropriate security. Further requirements and details are set out in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment details are set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Authority may specify that the consortium member takes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Requirements are set out in the contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Authority has made the procurement documents for this opportunity public on the following site:

In order to submit a tender for this opportunity a potential tenderer must complete a registration form, requesting access the Authority’s deal room. The Authority aims to approve all registrations within 24 hours of receipt. Upon registration, a potential tenderer will be able to upload its tender submission and access the question and answer feature of the deal room. Should a potential tenderer have any technical issues concerning access to the Authority’s deal room, the potential tenderer should use the help desk email which is published on the public facing part of the Authority’s deal room and which can be seen without the need to register.
The Authority reserves the right not to award any or part of this contract, postpone or terminate the procurement process (or part of it) or change the procedure used to procure the contract, at any time without liability on its part.
The Authority is not liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or bidding for this opportunity and no implied contract is created.
Tenders and all supporting documentation for the contract must be priced in Sterling and written in English. Any agreements entered into will be governed by English law and subject to the exclusive jurisdiction of the English Courts.
It is the Authority’s aim that the Shopping Park is open to the public by October 2016 in order to benefit from pre-Christmas trade. The successful contractor is therefore required to fulfil the requirements of the contract and allow sufficient time for tenant fit outs in order for the Authority to meet this deadline. The Authority is currently in negotiations with retailers to occupy units on the site. It may transpire that the retailers who will be occupying units on the site have complex fit out requirements. If this is the case the Authority may delay opening the Shopping Park to February 2017.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


Enjoyed this post? Share it!