Design and Maintain a Datahub

Design and Maintain a Datahub

Design and Maintain a Datahub, a strategic, web based community planning tool.

United Kingdom-Newry: Electronic data management (EDM)

2015/S 128-235770

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newry Mourne and Down District Council
Greenbank Industrial Estate
Contact point(s): Electronic Access to Information at:
For the attention of: David Barter
BT34 2QU Newry
Telephone: +44 2830313233
Fax: +44 2830313288

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Mid & East Antrim Borough Council
1-29 Bridge Street
BT43 5EJ Ballymena

Armagh City, Banbridge and Craigavon Borough Council
Civic Building
BT32 3JY Banbridge

Antrim & Newtownabbey Borough Council
Civic Centre
BT41 2UB Antrim

Mid Ulster District Council
Circular Road
BT71 6DT Dungannon

Causeway Coast and Glens Borough Council
66 Portstewart Road, Cloonavin
BT52 1EY Coleraine

Fermanagh and Omagh District Council
Enniskillen Townhall
BT74 7BA Enniskillen

Lisburn & Castlereagh City Council
Lagan Valley Island
BT27 4RL Lisburn

Ards and North Down Borough Council
The Castle
BT20 4BT Bangor

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

09 — 2015 — Design and Maintain a Datahub, a strategic, web based community planning tool.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The aim of the ‘datahub’ project is to provide a strategic, web based community planning tool which will provide the underpinning evidence for robust decision making by analysing and presenting partner data on a range of behavioural maps and reports. This will include data from Councils who are leading the community planning process in each area and their partners e.g., PSNI, NIFRS, Health Sector, NIHE, Education sector, government departments such as DSD, DARD, DEL (this list is not exhaustive) on, at least, a quarterly basis. Data from PSNI would include a range of crime categories, Council data would include environmental incidents, planning applications etc., Department data could include claimant information from DSD, grant information from DARD etc. Data would be uploaded to the successful tenderer in CSV format.
With data presented in ‘real time’ (quarterly) on an ongoing basis, Councils and partners will be able to measure the impact of interventions and performance in addressing local need.
The ‘Datahub’ project is a support tool for those involved in and benefiting from community planning.
The datahub will provide analysed maps and reports to enable community planning partners and the community they serve to clearly understand:
— the demands for service placed on the public sector at Local Government District, District Electoral Area, Ward and settlement levels,
— above and below average demands for service and trending behaviour across a range of community planning themes, e.g. Health and Wellbeing, Safety, Education, Economic Development, Regeneration and Tourism, Environment and spatial planning using supplied data and data from NISRA etc.
— and view demand on geo maps, with streets, buildings, Council and partner assets to aid planning of interventions,
— Geo maps to assist with the plan engagement and compilation of the Local Development plan, (previously known as the Master Plan or Area Plan),
— Social impact in the participating Council areas through analysed maps and reports of existing, published socio economic data,
— Impact of Council services through analysed maps and reports from internal Council data,
The ‘datahub’ will provide an opportunity for Councils, Partners and the public to search for key data as evidence for funding applications.
The ‘datahub’ will provide a vehicle for sharing key messages and information between Councils, partners and the communities in the participating Council areas. (Participating Councils will act as Lead Partners in each Local Government District).

Electronic Access to all tender documentation at: and then under 09 — 2015 — Design & Maintain a ‘Datahub’, a strategic, web based community planning tool.

II.1.6)Common procurement vocabulary (CPV)

48613000, 48611000, 48612000, 48614000, 48222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

One supplier will be appointed for the provision of the ‘datahub’ on a collaborative basis as detailed in the following terms of reference. The specification relates to the following Councils (referred to as the ‘participating Councils’ or ‘Lead Partner’ hereafter).
— Newry, Mourne and Down
— Lisburn & Castlereagh
— Ards and North Down
— Mid and East Antrim
Other possible participating Councils
— Armagh City, Banbridge and Craigavon
— Antrim and Newtownabbey
— Mid Ulster
— Causeway Coast and Glens
— Fermanagh & Omagh
The project will run for the 4 year period of the current Council in the first instance and Newry, Mourne and Down District Council and participating Councils reserve the right to consider such an extension of this contract for a further 1 year subject to funding.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entity recognised under Northern Ireland law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance of the contract. This assurance will be required in writing before any contract can be awarded to such a group.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per UK Public Regulations 2015 — Reg 57

And as per the electronically available tender documentation at

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the electronically available tender documentation at

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As per the electronically available tender documentation at

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Lots: it is not suitable to be broken down in to lots as it is a single one off design project.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Chichester St.
BT1 3JF Belfast
Telephone: +44 2890235111
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Newry Mourne and Down District Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into, as per Regulation 86 of the UK Public Contracts Regulations 2015.
The UK Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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