Design and Build Contract Orkney

Design and Build Contract Orkney

This D&B contract is for works for the Orkney Research and Innovation Campus (ORIC) and will require demolition, refurbishment and new construction.United Kingdom-Inverness: Construction work

2017/S 176-359837

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
United Kingdom
Telephone: +44 1463245245
NUTS code: UKM6
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement


Design and Build at Orkney Research and Innovation Campus (ORIC).

Reference number: O116

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This D&B contract is for works for the Orkney Research and Innovation Campus (ORIC) and will require demolition, refurbishment and new construction at the site of the old Stromness Academy and Primary School.

The contract will be awarded as a design and build (D&B) with the requirement that the contractor appoints their own design team to complete any post contract design necessary to enable the development to proceed. They will be responsible for the management of their designers and all sub-contractors to ensure that the project is delivered on time and to budget and will be required to perform the duties of Principal Contractor and Principal Designer under CDM 2015 Regulations.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM6
Main site or place of performance:


II.2.4)Description of the procurement:

It should be noted that this is a ‘live’ site and the Academy is already home to the European Marine Energy Centre, Heriot Watt University’s International Centre for Island Technology, environmental consultants Aquatera and number of other businesses as well as being in close proximity to a number of residential houses.

It is expected that the NEC3 ECC Option A contract will be awarded in December 2017 with a completion date of no later than 14.8.2019. Note, the contract includes for sectional completion.

The total value of the contract is estimated to be between 5 000 000 GBP and 5 500 000 GBP excluding VAT.

Highlands and Islands Enterprise (HIE) and Orkney Islands Council (OIC) plan to form a Joint Venture vehicle (the ‘JV’) through which both parties will provide funding and other support for the ORIC.

It is the intention that a Project Bank Account (PBA) will be used for payment of the Contractor and their supply chain. The account shall satisfy the minimum requirements of a PBA defined at Annex F of ‘Implementing Project Bank Accounts in Construction Projects’. In addition the PBA shall satisfy the minimum requirements for an effectively constituted Trust under Scots law.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Management and Delivery Methodology / Weighting: 15 %
Quality criterion – Name: Staff Resources / Weighting: 15 %
Quality criterion – Name: Works Programme / Weighting: 15 %
Quality criterion – Name: Risk Register / Weighting: 10 %
Quality criterion – Name: Added Value and Innovation / Weighting: 5 %
Quality criterion – Name: Quality Management / Weighting: 5 %
Quality criterion – Name: Community Benefits / Weighting: 5 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 21
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

HIE may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: ERDF.

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable to this procurement exercise.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

4B.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 5 500 000 GBP for the last 2 years:

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.

4B.4 Bidders will be required to state the value(s) for the following financial ratio(s):

EBITDA/Interest > 1.0;

Current Assets/Current Liabilities > 1.0;

Trade Creditors/Purchases* 365 < 90;

Trade Debtors/sales* 365 < 90;

Total Assets/Total Liabilities > 1.0.

4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance (for each and every claim) indicated below:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP

Public Liability Insurance = 10 000 000 GBP

Professional Indemnity Insurance = 5 000 000 GBP

4B.6 as an alternative for Bidders who started trading less than 3 years prior to the ESPD return date, they must demonstrate adequate financial capacity by the following evidence:

(i) A business plan for a minimum 3-year trading period setting out projected annual average turnover of no less than the threshold stated above;

(ii) A statement of whether or not any full audited accounts are available for any years’ trading to date and copies of those accounts; and

(iii) A letter of support from their bank setting out the level of financial support available to them from their bank and for how long it is available.

III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/10/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 25/10/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

ESPD Part II 2A.3 (not scored) Bidders should insert details of their Companies House (or equivalent) registration number.

Bidders are required to provide information on consortia (Q2C1 of ESPD) and/or sub-contractors (Qs 2C1 and 2D.1 of the ESPD) with the relevant supporting ESPD documentation being submitted.

Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Hard copy responses will not be accepted.

PCS also gives suppliers access to an on-line Question and Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

Question scoring methodology for Award criteria is:

0 — Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 — Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4- Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

The types of Community Benefits bidders may seek to offer and incorporate to the contract may include, but are not restricted to:

— Targeted recruitment and training initiatives,

— Supporting Educational initiatives e.g. offering work experience placements/local school visit to explain what you do/routes to getting into the profession etc.,

— Vocational training opportunities,

— Supply chain initiatives/development,

— Support for Community and/or Environmental initiatives which may be taking place in the local community,

— Supported business, third sector and voluntary initiatives e.g. offering this sector sub-contracting opportunities to deliver elements of the contract,

— Support for Equality and diversity initiatives to encourage inclusiveness,

— Charitable donations / monetary value of contributions to community activities,

— Graduate, Apprentice, work placements and/or trainee placements,

— Supplier engagement with schools, colleges and/or universities,

— Providing funding for new community facilities,

— Support and development opportunities delivered to young people.

(SC Ref:508574)

Download the ESPD document here:

VI.4)Procedures for review

VI.4.1)Review body

Highlands and Islands Enterprise
An Lòchran, 10 Inverness Campus
United Kingdom
Telephone: +44 1463245245
E-mail: address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: