Design and Build of Dementia Care Homes

Design and Build of Dementia Care Homes

Bristol City Council is seeking to appoint one provider  in relation to the design, build and operation of a dementia care home and Extra Care Housing scheme on one site in Bristol.

United Kingdom-Bristol: Residential nursing care services

2014/S 087-152665

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
5th Floor, B Bond Warehouse, Smeaton Road
For the attention of: Miranda Huntley
BS1 6EE Bristol
UNITED KINGDOM
Telephone: +44 1179222804
E-mail: miranda.huntley@bristol.gov.uk
Fax: +44 1179223450

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Address of the buyer profile: http://www.proactisplaza.com

Electronic access to information: http://www.proactisplaza.com

Electronic submission of tenders and requests to participate: http://www.proactisplaza.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Bristol Retirement Living.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Bristol.

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bristol City Council (the ‘Council’) is seeking to appoint one provider (‘Provider’) in relation to the design, build and operation of a dementia care home (‘Care Home’) and Extra Care Housing scheme (ECH) on one site in Bristol (the ‘Project’). For the avoidance of doubt, the Council expects that a development of this size will attract consortium bids and this is both acceptable and anticipated and this is encapsulated in the term ‘Provider’.
The site is located at:
— New Fosseway Road, Hengrove, Bristol
The works and services to be carried out by the Provider in relation to the Project include (but are not limited to) the following:
— design and construction of the Care Home and ECH;
— provision of dementia care home services (including residential, nursing, respite and reablement care) and ECH services (‘Care Services’);
— provision of necessary finance;
— any other ancillary or associated works and services that the Council require to facilitate the delivery of the Project;
Due to the likely length of the Project, the Council envisages potential changes that may impact on the Care Services as a result of statutory or regulatory changes, developments in care practice, funding changes within the public sector, advances in technology and new research in managing dementia. Therefore the Council may require changes to the Care Services provided during the lifetime of the Project including (but not limited to) the model of care, composition of service user group, staffing requirements, the structure of the buildings and the physical environment of the Care Home and ECH.
Lease and land value/capital contribution approach to Dementia Care Home
The Project will involve the leasehold disposal of part of the site to the Provider for the provision of the Care Home.
A lease will be granted which will be at a peppercorn for the duration of that care contract (see care contract length below). There will be an option agreement to either extend the term of the lease or acquire the freehold.
The value of that extension or freehold will be based on a commercial rate. It is anticipated that the terms of freehold/leasehold will be contemporaneous with the leasehold/freehold arrangements for the remainder of the ECH site. Some capital may also be available to assist with building costs of the Care Home.
Discussions regarding leasehold or freehold options will take place during the procurement process.
Lease and land value/capital contribution approach to Extra Care Housing scheme
The disposal of the ECH site will be at market value (a decision has not yet been reached as to whether this will be a freehold or leasehold disposal and will form part of competitive dialogue ). Under section 106 arrangements the Council will require the Provider to provide 40 social rented and 20 shared ownership units, with the Council holding 100% nomination rights for the social rented flats in perpetuity. This will leave approximately 140 ECH units for the Provider to sell or rent on the private market.(numbers based on estimates derived from design brief) Some capital may be available to the Provider in order to fully develop communal areas, such as a restaurant, within the ECH site. Some capital or land value discount may be available to offset the costs of communal facilities required of an ECH scheme.
Alternative proposals around site disposal, looking at the site as a whole, may be discussed during the competitive dialogue process Further information will be provided during the procurement process regarding the market value of the leaseholds/freehold.
Care Contracts
It is envisaged that the duration of the care contracts for the Care Home and for the ECH will be 15 years, with optional extensions for two periods of an additional 5 years (i.e. 15 + 5 + 5 = 25 years in total).
The Care Home care contract will be based on block purchasing an agreed number of beds (see nominations below) at an agreed weekly bed price. It should also be noted that, in the case of care services for the ECH, service users may choose to take personal budgets to employ personal assistants and/or to buy care from a different provider. Service levels will also vary according to individual assessed needs. Service levels in this contract are therefore likely to be variable (with a block element to secure 24 hour basic/ response care.)
The Council and the Provider will also enter into a nominations agreement and services contract in respect of the dementia care services. It is envisaged that the nominations agreement and care services contract in respect of the DCH will be contemporaneous, but for the avoidance of doubt the Council reserves the right to apply different durations to each of these arrangements. The care contract will specify a set number of beds to be purchased. The Council may wish to purchase additional beds from the Provider and these beds will be purchased in the same way as any other beds in the care home market (currently though individual purchase by the Council’s Care Brokerage team)
It is anticipated that the contract will include nomination rights of between 55 % to 85 % of the bed places in respect of the Care Home, although the Council reserves the right to agree a percentage outside of this range.
Discussions regarding the level of the nomination rights will take place during the procurement process.

II.1.6)Common procurement vocabulary (CPV)

8514410045215213452152104521521445215100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 42 400 000 and 65 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 180 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 300 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to require a tenderer to provide deposits, parent company guarantees, bonds and/or other forms of security. Without prejudice to this right, in the event that a tenderer relies upon the financial standing of other organisations (including but not limited to consortium members, parent companies and/or the shareholders of any special purpose vehicle) then the Council will require some or all of such organisations to provide a guarantee in such form as the Council specifies.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require a group of economic operators to form a legal entity and/or to accept joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) In accordance with Article 45 to 50 of Directive 2004/18/EC and Regulation 23 to 26 of the Public Contracts Regulations 2006 and as set out in the pre qualification questionnaire documentation.
(2) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.
(3) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder.
Please refer to the pre-qualification questionnaire for more details (including a definition of ‘Blacklist’ and guidance regarding self-cleaning).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/ EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre qualification questionnaire documentation.
Minimum level(s) of standards possibly required: The organisation must be able to demonstrate by way of its financial resource that it represents an acceptable degree of risk appropriate for this project. The organisation must also be able to demonstrate the availability of financial resources appropriate to such a contract taking into account its value, duration and the level if investment required. Applicants must provide a minimum of 2 years full sets of accounts for their and any ultimate parent company. Full details of the financial evaluation method are set out in Appendix 2 of the PQQ.
Insurance requirements – Public Liability of 10 m
(GBP), Employee Liability of 10 m (GBP), Professional
Indemnity of 10 m (GBP).
Confirmation of a bond.
Confirmation of a guarantee.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Article 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre qualification questionnaire documentation.
Minimum level(s) of standards possibly required:
The organisation must be able to demonstrate:
— Confirmation of a PCG
— Health & Safety;
— Business Continuity;
— Suitable subcontractor policy (where relevant);
— Experience of care services;
— Equalities;
— Safeguarding / Mental Health Act;
— Disputes;
— References.
Full sets of standards are set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Information on limiting candidates will be in the PQQ and tender documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REQD 10000761

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 190-328057 of 1.10.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.7.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol Civil Justice Centre
2 Redcliff Street
BS1 6GR Bristol
UNITED KINGDOM
E-mail: e-filing@bristol.countycourt.gsi.gov.uk
Telephone: +44 1179106700
Internet address: https://courttribunalfinder.service.gov.uk/courts/bristol-civil-justice-centre
Fax: +44 1179106729

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.5.2014

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