Design and Build of Dementia Care Homes
Bristol City Council is seeking to appoint one provider in relation to the design, build and operation of a dementia care home and Extra Care Housing scheme on one site in Bristol.
United Kingdom-Bristol: Residential nursing care services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Bristol City Council
5th Floor, B Bond Warehouse, Smeaton Road
For the attention of: Miranda Huntley
BS1 6EE Bristol
Telephone: +44 1179222804
Fax: +44 1179223450
General address of the contracting authority: http://www.bristol.gov.uk
Address of the buyer profile: http://www.proactisplaza.com
Electronic access to information: http://www.proactisplaza.com
Electronic submission of tenders and requests to participate: http://www.proactisplaza.com
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Bristol.
NUTS code UKK11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The site is located at:
— New Fosseway Road, Hengrove, Bristol
The works and services to be carried out by the Provider in relation to the Project include (but are not limited to) the following:
— design and construction of the Care Home and ECH;
— provision of dementia care home services (including residential, nursing, respite and reablement care) and ECH services (‘Care Services’);
— provision of necessary finance;
— any other ancillary or associated works and services that the Council require to facilitate the delivery of the Project;
Due to the likely length of the Project, the Council envisages potential changes that may impact on the Care Services as a result of statutory or regulatory changes, developments in care practice, funding changes within the public sector, advances in technology and new research in managing dementia. Therefore the Council may require changes to the Care Services provided during the lifetime of the Project including (but not limited to) the model of care, composition of service user group, staffing requirements, the structure of the buildings and the physical environment of the Care Home and ECH.
Lease and land value/capital contribution approach to Dementia Care Home
The Project will involve the leasehold disposal of part of the site to the Provider for the provision of the Care Home.
A lease will be granted which will be at a peppercorn for the duration of that care contract (see care contract length below). There will be an option agreement to either extend the term of the lease or acquire the freehold.
The value of that extension or freehold will be based on a commercial rate. It is anticipated that the terms of freehold/leasehold will be contemporaneous with the leasehold/freehold arrangements for the remainder of the ECH site. Some capital may also be available to assist with building costs of the Care Home.
Discussions regarding leasehold or freehold options will take place during the procurement process.
Lease and land value/capital contribution approach to Extra Care Housing scheme
The disposal of the ECH site will be at market value (a decision has not yet been reached as to whether this will be a freehold or leasehold disposal and will form part of competitive dialogue ). Under section 106 arrangements the Council will require the Provider to provide 40 social rented and 20 shared ownership units, with the Council holding 100% nomination rights for the social rented flats in perpetuity. This will leave approximately 140 ECH units for the Provider to sell or rent on the private market.(numbers based on estimates derived from design brief) Some capital may be available to the Provider in order to fully develop communal areas, such as a restaurant, within the ECH site. Some capital or land value discount may be available to offset the costs of communal facilities required of an ECH scheme.
Alternative proposals around site disposal, looking at the site as a whole, may be discussed during the competitive dialogue process Further information will be provided during the procurement process regarding the market value of the leaseholds/freehold.
It is envisaged that the duration of the care contracts for the Care Home and for the ECH will be 15 years, with optional extensions for two periods of an additional 5 years (i.e. 15 + 5 + 5 = 25 years in total).
The Care Home care contract will be based on block purchasing an agreed number of beds (see nominations below) at an agreed weekly bed price. It should also be noted that, in the case of care services for the ECH, service users may choose to take personal budgets to employ personal assistants and/or to buy care from a different provider. Service levels will also vary according to individual assessed needs. Service levels in this contract are therefore likely to be variable (with a block element to secure 24 hour basic/ response care.)
The Council and the Provider will also enter into a nominations agreement and services contract in respect of the dementia care services. It is envisaged that the nominations agreement and care services contract in respect of the DCH will be contemporaneous, but for the avoidance of doubt the Council reserves the right to apply different durations to each of these arrangements. The care contract will specify a set number of beds to be purchased. The Council may wish to purchase additional beds from the Provider and these beds will be purchased in the same way as any other beds in the care home market (currently though individual purchase by the Council’s Care Brokerage team)
It is anticipated that the contract will include nomination rights of between 55 % to 85 % of the bed places in respect of the Care Home, although the Council reserves the right to agree a percentage outside of this range.
Discussions regarding the level of the nomination rights will take place during the procurement process.
II.1.6)Common procurement vocabulary (CPV)
85144100, 45215213, 45215210, 45215214, 45215100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Range: between 42 400 000 and 65 100 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 180 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Details to be provided in the tender documentation.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
(2) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.
(3) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder.
Please refer to the pre-qualification questionnaire for more details (including a definition of ‘Blacklist’ and guidance regarding self-cleaning).
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: The organisation must be able to demonstrate by way of its financial resource that it represents an acceptable degree of risk appropriate for this project. The organisation must also be able to demonstrate the availability of financial resources appropriate to such a contract taking into account its value, duration and the level if investment required. Applicants must provide a minimum of 2 years full sets of accounts for their and any ultimate parent company. Full details of the financial evaluation method are set out in Appendix 2 of the PQQ.
Insurance requirements – Public Liability of 10 m
(GBP), Employee Liability of 10 m (GBP), Professional
Indemnity of 10 m (GBP).
Confirmation of a bond.
Confirmation of a guarantee.
In accordance with Article 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre qualification questionnaire documentation.
Minimum level(s) of standards possibly required:
The organisation must be able to demonstrate:
— Confirmation of a PCG
— Health & Safety;
— Business Continuity;
— Suitable subcontractor policy (where relevant);
— Experience of care services;
— Safeguarding / Mental Health Act;
Full sets of standards are set out in the Pre Qualification Questionnaire.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Information on limiting candidates will be in the PQQ and tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 190-328057 of 1.10.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.4.1)Body responsible for appeal procedures
Bristol Civil Justice Centre
2 Redcliff Street
BS1 6GR Bristol
Telephone: +44 1179106700
Internet address: https://courttribunalfinder.service.gov.uk/courts/bristol-civil-justice-centre
Fax: +44 1179106729
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: