Design Consultants Framework

Design Consultants Framework

Design Services, (Architects, Civil and Structural Engineering, Mechanical and Electrical Engineering and Landscape Consultant), for new build homes and associated external works.

United Kingdom-Northallerton: Architectural, construction, engineering and inspection services

2015/S 192-348283

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Broadacres Housing Association
Broadacres House, Mount View, Standard Way, North Yorkshire
For the attention of: Mr Andrew Garrens
DL6 2YD Northallerton
UNITED KINGDOM
Telephone: +44 1609767900
E-mail: andrew.garrens@broadacres.org.uk
Fax: +44 1609777017

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0728

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Broadacres Housing Association

Mulberry Homes Yorkshire

York Housing Association

Selby District Council

Selby and District Housing Trust

Yorkshire Coast Homes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design Consultants Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: North Yorkshire and Surrounding Areas.

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0,01 and 6 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

The procurement of a Design Consultants Framework Agreement for carrying out the provision of Design Services, (Architects, Civil and Structural Engineering, Mechanical and Electrical Engineering and Landscape Consultant), for new build homes and associated external works for the Contracting Authority known as Broadacres Services Limited (‘“The Authority”’) and its affiliates: Broadacres Housing Association, Mulberry Homes Yorkshire, York Housing Association, Selby District Council, Selby and District Housing Trust and Yorkshire Coast Homes each of whom are designated Framework Users. The Authority provides homes for rent, shared ownership and outright sale as well as providing a range of support services to a variety of client groups requiring extra care. The intention of The Authority is to improve service and quality to their customers when designing and building new homes. The Authority has headquarters in Northallerton and together with its affiliates operates predominantly in North Yorkshire and has housing stock in Hambleton, Darlington, Richmondshire, Harrogate, Redcar and Cleveland, Ryedale, Scarborough, Selby, East Riding of Yorkshire, York and Leeds.The Authority wishes to procure a Framework Agreement for use by itself and its affiliates, pursuant to which it is envisaged that contracts will be let to Providers within the Framework for the provision of design services for new build housing and associated external work.Under the Framework Agreement the Authority and each of its affiliates will have the option to call off contracts with individual Providers as and when works are required, though Providers should note that, under the Framework Agreement, neither the Authority nor its affiliates shall be under any obligation to award contracts to any or all appointed individual Suppliers on the Framework. The Framework will also be available to joint ventures in which the Authority or any of its affiliates participates.It is the Authority’s intention that the Design Consultants Framework for new build homes and associated external works will be divided into 4 Lots:
— Lot 1 Architects Services,
— Lot 2 Civil and Structural Engineering Services,
— Lot 3 Mechanical and Electrical Engineering Services,
— Lot 4 Landscape Consultants Services,
and the numbers of suppliers shortlisted to be invited to tender and the number of suppliers that the Authority intends to appoint to the Framework for each Lot is as follows:
— Lot 1 — 10 invited to tender, 5 appointed to framework,
— Lot 2 — min 5 max 6 invited to tender, min 2 max 3 appointed to framework,
— Lot 3 — 5 invited to tender, 2 appointed to framework,
— Lot 4 — 5 invited to tender, 2 appointed to framework.
The framework will provide a mechanism for issuing contracts on a call off basis but there is no guaranteed minimum value and no guaranteed minimum number of contracts that will be awarded to each Provider within the Framework.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=163409

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71220000, 71311000, 71312000, 71321000, 71420000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority and its affiliates have an intention to deliver a programme of new housing over the four year duration of the Framework and require the assistance of design consultants services to deliver the programme. The anticipated annual numbers of units in years 2016, 2017, 2018 and 2019 is as follows:
Mulberry Homes Yorkshire: 132, 215, 322, 330
Broadacres Housing Association: 70, 70, 70, 70
Broadacres Service Limited: 35, 40, 45, 45
York Housing Association: 10, 10, 10, 10
Selby: 35, 35, 35, 0
Yorkshire Coast Homes: Numbers to be advised.
Totals: 282, 370, 482, 455.
The total anticipated construction expenditure in the four year duration of the framework based upon the planned delivery programme is estimated at 157 000 000 GBP.
Whilst it is the intention for Mulberry Homes Yorkshire to use the Framework, the company is not subject to the Public Contracts Regulations 2015 and will have the option to procure works from Providers who are not part of the Framework.
As an estimate only, the Authority considers the value of the works (in terms of total amounts payable excluding VAT in aggregate to all appointed design consultants) over the 4 year duration of the framework may be approximately as follows:-
Lot1:Total over 4 years 3 200 000 GBP. Average Annual Total 800 000 GBP
Lot2:Total over 4 years 1 600 000 GBP. Average Annual Total 400 000 GBP
Lot3:Total over 4 years 1 600 000 GBP. Average Annual Total 400 000 GBP
Lot4:Total over 4 years 400 000 GBP. Average Annual Total 100 000 GBP.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 2 Lot title: Civil and Structural Engineering Design Services

1)Short description

Civil and Structural Engineering Design Services in connection with new build homes and associated external works.

2)Common procurement vocabulary (CPV)

71311000, 71312000

3)Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint a minimum of 2 and a maximum of 3 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 1 600 000 GBP.
Estimated value excluding VAT:
Range: between 0 and 1 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 1 Lot title: Architects Services

1)Short description

Provision of Architects services for new build homes and associated external works.

2)Common procurement vocabulary (CPV)

71200000

3)Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint 5 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 3 200 000 GBP.
Estimated value excluding VAT:
Range: between 0 and 3 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Mechanical and Electrical Engineering Design Services

1)Short description

Mechanical and Electrical Engineering Design Services in connection with new build homes and associated external works.

2)Common procurement vocabulary (CPV)

71321000

3)Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint 2 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 1 600 000 GBP.
Estimated value excluding VAT:
Range: between 0 and 1 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Landscape Design Consultant Services

1)Short description

Landscape Design Consultant Services in connection with new build homes and associated external works.

2)Common procurement vocabulary (CPV)

71420000

3)Quantity or scope

The Authority is looking to procure a design consultants framework for use by itself and its affiliates, pursuant to which it is envisaged that contracts for the design will be let to consultants within the framework on a call off basis. The Authority intends, subject to the receipt of sufficient acceptable bids to appoint 2 consultants for this lot. The estimated value in terms of the total amounts payable in aggregate to all appointed consultants for this lot over the 4 year duration of the framework excluding VAT is 0 — 400 000 GBP.
Estimated value excluding VAT:
Range: between 0 and 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee may be required as set out in the PQQ, ITT and the tender supporting documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments as set out in the PQQ, ITT and the tender supporting documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: All mandatory and discretionary criteria for selection as set out in the PQQ, ITT and the tender supporting documents. The terms and particulars of the Framework Agreement will be JCT 2011 Framework Agreement as amended and incorporating the special contract terms and conditions included in the supporting tender documents.
The Framework Agreement will provide a mechanism for issuing contracts on a call off basis. The call off contracts will be carried out utilising the Letter of Appointment of Consultant agreed between the Authority and the Supplier as set out in the ITT and tender supporting documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Further information is provided in the PQQ and tender supporting documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Candidates shall refer to the information required as set out in the PQQ, ITT and the tender supporting documents.
Minimum level(s) of standards possibly required: All candidates shall refer to the information required as set out in the PQQ, ITT and the tender supporting documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates shall refer to the information required as set out in the PQQ, ITT and the tender supporting documents.
Minimum level(s) of standards possibly required:
Candidates shall refer to the information required as set out in the PQQ, ITT and the tender supporting documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 25: and maximum number 26
Objective criteria for choosing the limited number of candidates: Candidates will be shortlisted based on the criteria set out in the PQQ and the tender supporting documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Authority intends to hold a meet the buyer event for this procurement at Broadacres House, Mount View, Standard Way, Northallerton DL6 2YD on 8.10.2015 commencing at 2 pm scheduled duration 2 hours. All prospective Bidders are invited to attend and are requested to advise of their intention to do so via the mytenders.org Postbox facility.
The Invitation To Tender (ITT) documents have been provided for information only. Candidates are only required to complete and return the Pre Qualification Questionnaire (PQQ) at this initial stage of the procurement process. The Authority will assess the suitability of Suppliers based on the evaluation of the response to the PQQ and will produce a shortlist of suppliers who will then be formally issued with an ITT document to complete and return for the next stage of the procurement process.
The Authority reserves the right to cancel the procurement at any stage. The Authority does not accept liability for any cost incurred in the PQQ and tender stage.
(MT Ref:163409).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Broadacres Service Limited
Broadacres House, Mount View Standard Way
DL6 2YD Northallerton
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Candidates are directed to refer to the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.9.2015

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