Design of Tourist Destination Website for Hampshire

Design of Tourist Destination Website for Hampshire

HCC wish to invite companies to tender for the design, build, development, hosting and maintenance of the Visit Hampshire website.

United Kingdom-Winchester: Internet development services

2015/S 111-201525

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
For the attention of: Richard Elliot
SO23 8UJ Winchester
UNITED KINGDOM
Telephone: +44 1962832408
E-mail: richard.elliot@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a Tourist Destination Website for Hampshire.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: County of Hampshire, United Kingdom.

NUTS code UKJ33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

HCC wish to invite companies to tender for the design, build, development, hosting and maintenance of the Visit Hampshire website. For indicative purposes the budget for this is forecast as 30 000 GBP for the initial build, plus there will be further budget for on-going services for each year of the contract e.g. website hosting, support and maintenance, SEO, licence fees etc. Additional budgets above what has been stated will be dependent on work commissioned from other organisations and available funding streams.
The contract length will be 3 years plus a 2 year extension (3+1+1). Subject to satisfactory performance, Hampshire County Council may consider extending the contract on a year by year basis to have a final expiry date quarter 1/2021.
The contract will commence during quarter 4/2015 for an initial period of 3 years to expire nominally on 31.3.2019.

II.1.6)Common procurement vocabulary (CPV)

72420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The build cost is expected to be less than 30 000 GBP in year 1. The total spend may increase subject to future funding streams.
Estimated value excluding VAT:
Range: between 20 000 and 250 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Where bids are submitted as part of a consortium or association, the ‘group’ would be required to nominate a lead partner with whom the Council can contract with or, form themselves into a single legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57-62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Highest ranking scores in the Pre-Qualification Questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ET06981

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.7.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Instructions how to download the Pre-Qualification Questionnaire documents.

This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://intendhost.co.uk/hampshire

Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab.

If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. The Pre-Qualification Questionnaire (PQQ) will then be available for download.
How to submit a Pre-Qualification Questionnaire (PQQ) using the In-tend web site:
Log into the In-tend website. Once you have Expressed an Interest, the Tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the Tender Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required.
If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt.
If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab.
Documents must be uploaded using Word/Excel or PDF format.
Please note that the In-tend system experiences high level of activity during the period 12 noon to 14:00 hrs and therefore it is advisable that supplier upload their returns as early as possible to prevent experiencing difficulties near to the submission deadline.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.6.2015

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