Design and Print Services for London Borough of Enfield

Lot 1 – General Print, Lot 2 – Highly skilled and creative design, Lot 3 – Web Offset Printing.

United Kingdom-Enfield: Printing and related services

2013/S 240-417669

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Enfield
Civic Centre Silver Street
For the attention of: Gemma Edwards
EN1 3XA Enfield
UNITED KINGDOM
Telephone: +44 2084964607
E-mail: gemma.edwards@walthamforest.gov.uk

Further information can be obtained from: Further Information Address
A request for further information must be directed through: www.londontenders.org
UNITED KINGDOM
Internet address: www.londontenders.org

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Specifications
Specification will be made available tender stage via: www.londontenders.org Potential providers must be registered before they will be able to view the documentation.
UNITED KINGDOM
Internet address: www.londontenders.org

Tenders or requests to participate must be sent to: Request to Participate
Potential providers must be registered on: www.londontenders.org to view the documentation available.
UNITED KINGDOM
Internet address: www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Design and Print Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: London Borough of Enfield.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Due to Local and General Elections occuring on a four yearly basis, obtaining award approval around this time has been difficult over the last contractual period. By extending the framework for an additional 12 month period should reduce any delays.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Enfield is seeking to establish a Framework agreement for the provision of Design and Print services. Providers will be expected to cater for requirements over and above the Borough’s current in-house design and print service.
The Framework agreement will consist of three specific lots as follows:
Lot 1 – General Print,
Lot 2 – Highly skilled and creative design,
Lot 3 – Web Offset Printing.
The duration of the framework agreement will be for an initial period of 4 years with an option to extend for a further 12 month period.

II.1.6)Common procurement vocabulary (CPV)

79800000, 22000000, 22100000, 22110000, 22120000, 22140000, 22150000, 22160000, 22200000, 22300000, 22820000, 79415200, 79821000, 79811000, 79822500, 79823000, 79824000, 22450000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope is divided into three specific lots as follows:
Lot 1 – General Print,
Lot 2 – Highly skilled and creative design,
Lot 3 – Web Offset Printing.
Estimated value excluding VAT: 1 600 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for an additional 12 month period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Print

1)Short description

For example: Single colour to 4 colour brochures, leaflets, booklets, posters, die-cut folders and annual reports. Variable data, NCR numbered pads, large format posters, envelopes, gummed and vinyl labels, printing of stationery.
The Authority spent approximately 130 000.00 DKK in 2012/2013 on general print requirements excluding VAT.
This is not an indication of the volumes of business likely to be conducted under this agreement and therefore is no guarantee of likely or potential business levels.

2)Common procurement vocabulary (CPV)

22100000, 22110000, 22120000, 22140000, 22150000, 22160000, 22200000, 22210000, 22300000, 22820000, 79415200, 79800000, 79811000, 79821000, 79822500, 79823000, 79824000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Highly skilled and creative design

1)Short description

All design jobs and finished artwork from basic art working and layout to concept, creation including the bi-monthly Council magazine, posters, flyers, annual reports and general marketing literature. eCommunications including but not limited to, web design, smart phone apps, e-news/e-cards and templates.
The Authority spent approximately 50 000.00 GBP in 2012/2013 on highly skilled and creative design requirements excluding VAT.
This is not an indication of the volumes of business likely to be conducted under this agreement and therefore is no guarantee of likely or potential business levels.

2)Common procurement vocabulary (CPV)

22100000, 22110000, 22120000, 22140000, 22150000, 22160000, 22200000, 22210000, 22300000, 22820000, 79415200, 79800000, 79811000, 79821000, 79822500, 79823000, 79824000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Web Offset Printing

1)Short description

This includes the Council magazine, Council Tax booklets and various other magazines.
The Authority spent approximately 140 000.00 GBP in 2012/2013 on web offset printing excluding VAT.
This is not an indication of the volumes of business likely to be conducted under this agreement and therefore is no guarantee of likely or potential business levels.

2)Common procurement vocabulary (CPV)

22100000, 22110000, 22120000, 22140000, 22150000, 22160000, 22200000, 22210000, 22300000, 22820000, 79415200, 79800000, 79811000, 79821000, 79822500, 79823000, 79824000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

This will be specified in the Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be specified in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This will be specified in the Tender documents available during the Tender stage via: www.londontenders.org

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 40
Objective criteria for choosing the limited number of candidates: As specified in the on-line Pre-Qualification Questionnaire (PQQ) Evaluation matrix and PQQ instructions.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DNWC-9CXFRX

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.1.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.2.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.2.2014 – 10:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An authorised Officer of the London Borough of Enfield.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contract is for 4 years with the option to extend the contract for a further period 12 month period.
The value provided in Section II.2.1) is estimated only.
The Authority cannot guarantee to contractors any business through this Framework agreement.
The selection process of tenderers will be as set out in the PQQ ‘Instructions to Tenderers’ document.
The information and/or documents for this opportunity are available from www.londontenders.org You must register on this site to respond. Contractors must read through this set of instructions and follow the process to respond to this opportunity.

The Authority accepts no responsibility for any costs in relation to the preparation or submission of tenders.
Please note that all prices must be quoted in GBP.
Potential contractors should note that, in accordance with the UK Government’s policies on transparency, the Authority will be under the obligation to publish the Invitation to Tender (ITT) document, and the text of any contract, subject to possible redactions at the discretion of the Authority.
The Authority undertakes to use its best endeavours to hold confidential any commercially sensitive information provided, subject to the Authority’s overriding obligations under the Freedom of Information Act 2000 and its transparency obligations.
The Authority will be looking to award the Contract to a single contractor, with a Contract commencement date of the 5.5.2014.
Tenderers are to note that:
(1) The information and/or tender documents for this opportunity will only be available via: www.londontenders.org Potential tenderers must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.

(2) Potential tenderers must log-in to the www.londontenders.org site, search for the following Contract Title: Design and Print Services and follow the instructions provided to you.

(3) The completed PQQ and ITT submissions for this opportunity will only be received electronically via: www.londontenders.org

(4) All communications regarding this opportunity will only be accepted through the ‘discussions’ portal via: www.londontenders.org Written responses will be provided to all enquiries and any points of clarification or information will be circulated to prospective tenderers via the: www.londontenders.org email system.

(5) Potential tenderers are advised to allow yourself at least 2 hours when responding to this opportunity prior to the closing date and time, especially if you are required to upload documents as an attachment.
(6) If you experience any technical difficulties please contact the Due North (www.londontenders.org) Helpdesk on +44 1670597120 or email: support@due-north.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UNITED KINGDOM

Body responsible for mediation procedures
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum of 10 calendar days standstill period at the point the information on the award of the contract is communication to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the London Borough of Enfield before the contract is entered into.
Applicants have 2 working days from the notification of the award decision to request additional debriefing and that provision has to be provided a minimum of 3 working days before the expiry of the standstill period.

VI.4.3)Service from which information about the lodging of appeals may be obtained

UNITED KINGDOM

VI.5)Date of dispatch of this notice:10.12.2013