Design Services Framework

Design Services Framework

Design of a range of marketing and promotional material to promote a variety of council services including literature.

United Kingdom-Bridgend: Graphic design services

2016/S 209-378473

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bridgend County Borough Council
Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
United Kingdom
Contact person: Phil Davies
Telephone: +44 1656642592
E-mail: phil.davies@bridgend.gov.uk
NUTS code: UKL17

Internet address(es):Main address: http://www.bridgend.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Design Services.

Reference number: B260/16

II.1.2)Main CPV code

79822500

II.1.3)Type of contract

Services

II.1.4)Short description:

Under this Tender process, Bridgend County Borough Council (BCBC) intends to set up a Framework Agreement, to include up to eight (8) providers to deliver a quality Design Service at a reasonable price in support of its internal requirements. These Design Services shall include but not be limited to the following requirements; design of a range of marketing and promotional material to promote a variety of council services including literature: leaflets, flyers, posters, newsletters. Branding: logos, concepts and straplines. Digital: small websites / microsites, digital and media advertising. Event literature: pop-up banners, promotional items, table numbers, place cards, badges. Large-scale design: signage and branding, livery and external PVC banners.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72413000
79415200
79421200
79822500
79930000
79933000

II.2.3)Place of performance

NUTS code: UKL17
Main site or place of performance:

Bridgend County Borough Council, Bridgend.

II.2.4)Description of the procurement:

Under this Tender process, Bridgend County Borough Council (BCBC) intends to set up a Framework Agreement, to include up to eight (8) providers to deliver a quality Design Service at a reasonable price in support of its internal requirements. These Design Services shall include but not be limited to the following requirements; design of a range of marketing and promotional material to promote a variety of council services including literature: leaflets, flyers, posters, newsletters. Branding: logos, concepts and straplines. Digital: small websites / microsites, digital and media advertising. Event literature: pop-up banners, promotional items, table numbers, place cards, badges. Large-scale design: signage and branding, livery and external PVC banners.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Equipment Information / Weighting: 6.5
Quality criterion – Name: Graphic Design Software / Weighting: 2.5
Quality criterion – Name: Personnel Information / Weighting: 1.5
Quality criterion – Name: Web Hosting / Weighting: 1.5
Quality criterion – Name: Outsourcing Work / Weighting: 3
Quality criterion – Name: Backup Processes / Weighting: 4.5
Quality criterion – Name: Additional Changes to Design / Weighting: 3.5
Quality criterion – Name: Examples of Graphic Design Work / Weighting: 6
Quality criterion – Name: Examples of Web Design Work / Weighting: 4
Quality criterion – Name: Graphic Design Briefs / Weighting: 17
Cost criterion – Name: Hourly Rate / Weighting: 4
Cost criterion – Name: Additional Changes to Design / Weighting: 7
Cost criterion – Name: Examples of Web Design Work / Weighting: 10
Cost criterion – Name: Graphic Design Briefs / Weighting: 29

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/01/2017
End: 04/01/2019
This contract is subject to renewal: yes
Description of renewals:

With options to extend the Contract for an agreed period of time up to a maximum of 24-months as required.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Tenderer should take note of all Eight (8) Appendices:

Appendix 1 — Technical Questionnaire.

Appendix 2 — Pricing Schedule.

Appendices 3, 4 & 5 — Design Briefs for Quality and Price evaluation.

Appendix 6 — Bridgend County Borough Council’s Brand Manual.

Appendix 7 & 8 — Bridgend CBC Logo (EPS & JPEG Format).

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See Tender Documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See Tender Documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 8
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/11/2016
Local time: 14:00
Place:

Estimated Date and Time: Bridgend County Borough Council, Civic Offices, Angel Street, Bridgend. CF31 4WB.

Information about authorised persons and opening procedure:

Members of the Cabinet Services and Corporate Procurement Teams.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Authority will observe the mandatory Ten (10) day Standstill period prior to the Award of any Contract.

Procurement Schedule and Contract Award Dates: See Instructions to Tenderers — Procurement Timetable.

The Award Criteria (II.2.5) is not listed in order of importance or value.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.wales/search/search_switch.aspx?ID=56068

(WA Ref:56068).

VI.4)Procedures for review

VI.4.1)Review body

Bridgend County Borough Council
Bridgend County Borough Council, Procurement Unit, Civic Offices, Angel Street
Bridgend
CF31 4WB
United Kingdom
Telephone: +44 1656664529
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/10/2016

 

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