Design Services for Security Systems

Design Services for Security Systems

Specialist and design services, service and maintenance, and systems commissioning of security systems.

United Kingdom-London: Security services

2016/S 058-098249

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University College London
Gower Street
Contact point(s): Procurement Services
WC1E 6BT London
UNITED KINGDOM
E-mail: tenders.procurement@ucl.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/ucl/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Specialist and design services, service and maintenance, and systems commissioning of security systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UCL requires a highly effective and successful partnership with a professional and highly competent Contractor who will provide UCL with advice, design services, asset record keeping, a high level of technical best-practice and compliance guidance, and a fully coordinated and integrated service and maintenance support provision. The Contractor must operate as a specialist security partner for UCL. This will include responsibility for the following systems:
— Electronic access control.
— CCTV.
— Intruder alarm systems.
— Intercom/door entry systems.
This includes the following elements:
— Contract management.
— Technical and design services.
— Professional advice and guidance for technology, compliance and best practice.
— Management and documentation of system asset records.
— Routine planned preventative maintenance.
— 24/7/365 reactive maintenance and emergency call-out response.
— Design services and commissioning for project work.
— Small works of install, legacy replacement and upgrades.
The value of the works is anticipated to be in the region of 600 000 GBP — 800 000 GBP (Not including installation and/or commissioning work undertaken as part of separately contracted project work.
University College London (UCL) is advertising this contract in the Official Journal of the European Union, under a voluntary basis and does not undertake any obligation to comply with the procurement legislation as this service category comes under the Public Contracts Regulations 2015 Light Touch Regime.
Type of Procedure; Restricted.
The contract is for UCL-PROC-247 Specialist and design services, service and maintenance, and systems commissioning of security systems.
The procurement documentation can be accessed from

https://in-tendhost.co.uk/ucl/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

79710000, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

UCL requires a highly effective and successful partnership with a professional and highly competent Contractor who will provide UCL with advice, design services, asset record keeping, a high level of technical best-practice and compliance guidance, and a fully coordinated and integrated service and maintenance support provision. The Contractor must operate as a specialist security partner for UCL. This will include responsibility for the following systems:
— Electronic access control.
— CCTV.
— Intruder alarm systems.
— Intercom/door entry systems.
This includes the following elements:
— Contract management.
— Technical and design services.
— Professional advice and guidance for technology, compliance and best practice.
— Management and documentation of system asset records.
— Routine planned preventative maintenance.
— 24/7/365 reactive maintenance and emergency call-out response.
— Design services and commissioning for project work.
— Small works of install, legacy replacement and upgrades.
The value of the works is anticipated to be in the region of 600 000 GBP — 800 000 GBP (Not including installation and/or commissioning work undertaken as part of separately contracted project work.
Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 5 Year contract (3 years with an option for a further 2 years upon mutual agreement).

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the PQQ.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any requirements are set out in the Pre-Qualification Questionnaire (PQQ) / Invitation To Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any requirements are set out in the Pre-Qualification Questionnaire (PQQ) / Invitation To Tender (ITT) consistent with the provisions of the Public Procurement Regulations 2015.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: University College London (UCL) is advertising this contract in the Official Journal of the European Union, under a voluntary basis and does not undertake any obligation to comply with the procurement legislation as this service category comes under the Public Contracts Regulations 2015 Light Touch Regime.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UCL-PROC-247

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 13.4.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part.
All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.
UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.
Expressions of interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received as per the instructions in the OJEU notice. Expressions of interest not submitted in the required format or containing all the requested information may be rejected.
The tender process is being conducted electronically via In-tend.

Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl in order to receive documentation. After registering, you should express an interest in the relevant tender and the tender documentation can then be downloaded.

All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by UCL. Tenders shall not be sent and will not be accepted by fax or e-mail. It is bidder’s responsibility to ensure that their documents are uploaded on time and to check on the document size capability. Bidders should be aware that typically there is a high demand on the system close to return deadline times.
UCL deem this to be a confidential procurement, therefore, pursuant to Regulations 21(3) and 53(4) of the Public Contracts Regulations 2015, UCL will only be sending out the specification at ITT stage.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.hmcouts-service.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 of the Public Contracts Regulations 2015, UCL will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with an Award Decision Notice. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2015. Any such proceedings must be brought in the High Court of England and Wales.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:

21.3.2016

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