Developing the Capacity of the Voluntary and Community Youth Sector

Developing the Capacity of the Voluntary and Community Youth Sector

A service is required to enhance the work of the North Yorkshire Youth Support Service (YSS) in meeting the Local Authority’s responsibility to, “secure, as far as is practicable, sufficient services and activities to improve the wellbeing of young people”.

UK-Northallerton: Health and social work services

2012/S 247-407917

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Yorkshire County Council
County Hall,
For the attention of: Vicki Rutledge, Garry Raisbeck
DL7 8AD Northallerton
UNITED KINGDOM
Telephone: +44 1609536308
E-mail: vicki.rutledge@northyorks.gov.uk

Internet address(es):

General address of the contracting authority: http://www.northyorks.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

Electronic access to information: https://www.yortender.co.uk

Electronic submission of tenders and requests to participate: https://www.yortender.co.uk

Further information can be obtained from: See VI.3) Additional information
See VI.3) Additional information
See VI.3) Additional information
UNITED KINGDOM
Internet address: https://www.yortender.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: See VI.3) Additional information
See VI.3) Additional information
See VI.3) Additional information
UNITED KINGDOM
Internet address: https://www.yortender.co.uk

Tenders or requests to participate must be sent to: See VI.3) Additional information
See VI.3) Additional information
For the attention of: See VI.3) Additional information
See VI.3) Additional information
UNITED KINGDOM
Internet address: https://www.yortender.co.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Other: Local Authority
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Developing the Capacity of the Voluntary and Community Youth Sector to Contribute to the Delivery of the Youth Support Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: North Yorkshire
NUTS code UKE2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Although this requirement falls under part B of the regulations (Social Care) it is proposed too voluntarily use this notice to maximise awareness. A service is required to enhance the work of the North Yorkshire Youth Support Service (YSS) in meeting the Local Authority’s responsibility to, “secure, as far as is practicable, sufficient services and activities to improve the wellbeing of young people”. (Guidance to Local Authorities on Services and Activities to Improve Young People’s Wellbeing. DfE 2012)
The service will complement and add value to the wider YSS provision. Young people should have access to a varied and wide reaching range of educational, personal and social development and leisure activities. The YSS is part of this menu of opportunities and aims to complement and enhance provision as opposed to duplicate or directly control what is on offer in communities.
The key priorities for the contract provider will be:
To develop the capacity of the voluntary and community sector to deliver youth work activity.
To establish a network of volunteers from a range of sources to provide individual support to young people in their local community.
To operate as part of the Youth Support Service ‘offer’ by ensuring that there are close working relationships with the local YSS team.
To manage and develop the network of new and existing voluntary/community clubs
To assume responsibility for clubs as directed by the Youth Support Service as part of the transfer of arrangements from Local Authority involvement to community ownership.
To maintain records and use the YSS management information system to record performance data.
To identify and access funding opportunities that would add value and/or enhance the contract.
Variant bids will only be accepted if a compliant bid is also submitted.
II.1.6)Common procurement vocabulary (CPV)

85000000, 80490000, 85311300, 85312310

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total scope of the contract over the course of the agreement for all lots is expected to be in the region of £150,000 to £200,000pa. The contract is planned to operate for two years with the option to extend for periods up to a further two years, subject to funding still being available and performance. The estimated whole life value is therefore £600,000 to £800,000; this will involve providing services across the county of North Yorkshire.
Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be in place for 2 years with an option to extend for further periods of up to 2 years and 5 months.
Provisional timetable for recourse to these options:
in months: 53 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.8.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As stated in the Invitation to Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in the Invitation to Tender documentation..
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in Invitation to Tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender documentation.
Minimum level(s) of standards possibly required: As stated in the Invitation to Tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As stated in the Invitation to Tender documentation.
Minimum level(s) of standards possibly required:
As stated in the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
YORE-92YDSB
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 4.2.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
4.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.2.2013 – 12:01
Place:

Northallerton

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

To access the tender documents you must register your organisation details on the Yortender system on the following the link https://www.yortender.co.uk/ by creating a username, password and Company profile.

To view details of this contract, click on the Current Opportunities icon, the Opportunity should be displayed on the page; alternatively use the Opportunity Search icon to find the opportunity. In the search criteria set:
-Organisation to: North Yorkshire County Council
-Use the ‘Contains’ search to search by key word or the contract ID: YORE-92YDSB
– Display tenders to: All,
– Matching categories to: All.
Click search and the details of this contract should be displayed. Once you locate the tender you will need to express your interest in this tender by clicking the Register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. If you require further information, guidance or support using Yortender please visit the website link https://www.yortender.co.uk/procontract/help.nsf/frm_banner_help?openform, which contains an overview of the system as well as detailed guidance for registering and participating in procurement projects. If you have specific system issues please contact the Yortender Helpdesk; tel: 0844 5434579 or email yorkshiresupport@due-north.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

North Yorkshire County Council
County Hall
DL7 8AD Northallerton
UNITED KINGDOM
Internet address: http://www.northyorks.gov.uk/

Body responsible for mediation procedures

North Yorkshire County Council
County Hall
DL7 8AD Northallerton
UNITED KINGDOM
Internet address: http://www.northyorks.gov.uk/

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include; a) the criteria for the award of the contract b) the reasons for the decision c) the name of the economic operator to be awarded d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

North Yorkshire County Council
County Hall
DL7 8AD Northallerton
UNITED KINGDOM
Telephone: +44 1609536308
Internet address: http://www.northyorks.gov.uk/

VI.5)Date of dispatch of this notice:20.12.2012

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