Development Surveys Framework Derby

Development Surveys Framework Derby

9 Lots. Lot 1 — General site information; Lot 2 — Ecology survey; Lot 3 — Topographical survey; Lot 4 — Flood risk assessment.

United Kingdom-Derby: Surveying services

2016/S 127-227711

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby Homes Ltd
The Council House
Derby
DE1 2FT
United Kingdom
Contact person: Robert Hunter
Telephone: +44 332888777
E-mail: robert.hunter@derbyhomes.org
NUTS code: UKF11

Internet address(es):Main address: http://www.derbyhomes.org/

I.1)Name and addresses

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FT
United Kingdom
Telephone: +44 332888777
E-mail: robert.hunter@derbyhomes.org
NUTS code: UKF11

Internet address(es):Main address: http://www.derby.gov.uk/

I.2)Joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Derby:-Surveying-services./569NC2789P
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/569NC2789P
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Development Surveys.

Reference number: TB1528

II.1.2)Main CPV code

71355000

II.1.3)Type of contract

Services

II.1.4)Short description:

This framework is for the various surveys, architectural services and audits related to the development teams activity during our new build programme. The framework is split into lots and a Service Provider may submit prices for any of the lots that they see fit.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 9
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 — General site information;

Lot 2 — Ecology survey;

Lot 3 — Topographical survey;

Lot 4 — Flood risk assessment;

Lot 5 — Geo-technical soil testing;

Lot 6 — Air tightness testing and acoustic testing;

Lot 7 — Code for sustainable homes surveys and assessments;

Lot 8 — Architectural design and services;

Lot 9 — Audit services.

II.2)Description

II.2.1)Title:

Development Surveys — General Site Information

Lot No: 1

II.2.2)Additional CPV code(s)

71355000
79311000
79311300

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

The Service Provider is to investigate a site to assess its suitability for a project/development and to provide a report on the risks associated with the project/development.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Ecology Survey

Lot No: 2

II.2.2)Additional CPV code(s)

71353000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

Service Provider shall undertake the following services as part of this contract:

Preliminary Ecological Appraisals (PEAs);

Hedgerow Surveys;

River Corridor and River Habitat Surveys;

National Vegetation Classification (NVC) Surveys;

Invasive Plant Surveys;

Aquatic Macrophyte Surveys;

Lower Plant Surveys;

Bat Surveys.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Topographical Survey

Lot No: 3

II.2.2)Additional CPV code(s)

71351810

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

As part of the assessment for developments, the Client will require an accurate topographical survey to be undertaken of the site (s).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Flood Risk Assessment

Lot No: 4

II.2.2)Additional CPV code(s)

45246000
45246400

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

The Client will require the Service Provider to develop and issue a full flood risk assessment report in line with the requirements set out by the National Planning Policy Framework (NPPF).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Geotechnical Soil Testing

Lot No: 5

II.2.2)Additional CPV code(s)

90732500

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

The Client requires a full review of any potential site (s) and the history of the site (s) so that a suitable method of design and construction may be adopted for new domestic properties.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Air Tightness Testing and Acoustic Testing

Lot No: 6

II.2.2)Additional CPV code(s)

71600000
71630000
71631430
71632000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

An air tightness test and an acoustic test will be undertaken to determine a properties conservation of fuel and power and resistance to the passage of sound. Tests will be undertaken in accordance with approved document part L1A and approved document part E.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Code for Sustainable Homes Surveys and Assessments

Lot No: 7

II.2.2)Additional CPV code(s)

72225000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

Although the code for sustainable homes has now been withdrawn, the Client will still require a Service Provider to undertake the delivery of sustainable homes surveys, assessments and subsequent certification, in accordance with the Homes and Communities Agency’s Code for Sustainable Homes Technical Guide dated November 2010.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Architectural Design and Services

Lot No: 8

II.2.2)Additional CPV code(s)

71200000
71220000
71221000
71222000
71223000
71240000
71250000
71251000
71420000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

It is envisioned that the Client will utilise the services of Derby City Council’s own in-house architects department for the delivery of such services. However, from time to time, the Client will employ a Service Provider to undertake such services.

Examples (but not an exhaustive list) of the types of projects that the Service Provider will undertake include:

— The layout of existing building drawings;

— The design of 2 storey extensions;

— The design of single storey extensions;

— The design of internal alterations;

— The design of new build houses or bungalows;

— The design of refurbishment projects (small and large scale).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Development Surveys — Audit Services

Lot No: 9

II.2.2)Additional CPV code(s)

79200000
79210000
79212000
79212200
79212300

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

In order to draw funding from the Affordable Housing Programme (AHP) 2015-18 provided by the Homes and Community Agency (HCA), the Client needs to provide a Compliance Audit undertaken by an Independent Auditor (the Service Provider). This is to ensure that policies, funding conditions and procedures, as set by the HCA, are followed correctly.

All works within the lot will be undertaken in conjunction with the HCA guidelines.

The Service Provider must provide evidence that their staff and/or operatives have obtained and hold the following:

— MRICS or FRICS accredited Surveyor;

— ACA or FCA Chartered Accountant;

— ACCA or FCCA Chartered Certified Accountant.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is expected that the contract will have a length of 48 months, but will be renewed at regular intervals throughout that time to ensure rates are competitive and to keep the number of Service Providers on the Framework, Fresh.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Criteria for each lot, is stated within the contract documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

All information is available within the contract documents.

III.2.2)Contract performance conditions:

Performance information is available within the contract documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/07/2016
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/07/2016
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Derby:-Surveying-services./569NC2789P

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/569NC2789P

GO Reference: GO-2016630-PRO-8427953.

VI.4)Procedures for review

VI.4.1)Review body

Derby Homes Ltd
The Council House, Corporation Street
Derby
DE1 2FT
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum of 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Such information should be requested from the address stated within this notice. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Island). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a Contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract has been entered into, the Court may only award damages or, where the Contract award procedures have not been followed correctly, declare the contract to be ‘ineffective’.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/06/2016

 

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