Devon County Council Fleet Maintenance Contract

Devon County Council Fleet Maintenance Contract

Devon County Council operates a fleet of approximately 370 vehicles comprising a range of types and manufacturers.

United Kingdom-Exeter: Repair, maintenance and associated services of vehicles and related equipment

2016/S 172-309116

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Devon County Council
County Hall, Topsham Road
United Kingdom
Contact person: Mr Matthew Chapman
Telephone: +44 1392383000
NUTS code: UKK4
Internet address(es):Main address: of the buyer profile:

I.1)Name and addresses

Libraries Unlimited
Great Moor House, Bittern Road
EX2 7NL.
United Kingdom
NUTS code: UKK4
Internet address(es):Main address:

I.1)Name and addresses

Braunton Academy
Barton Lane
EX33 2BP
United Kingdom
NUTS code: UKK4
Internet address(es):Main address:

I.2)Joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


CP1284-16: DCC Fleet Maintenance Contract.

Reference number: DN121732

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Devon County Council operates a fleet of approximately 370 vehicles comprising a range of types and manufacturers. These are allocated to a range of different services and are in daily use on a wide variety of tasks. Vehicles are dispersed across the County of Devon.

The fleet currently consists of the following:

— Cars (including welfare cars) — 64;

— Small Vans — 104;

— Minibuses (including welfare minibuses) — 110;

— People Carriers (including welfare people carriers) — 65;

— Other — 30.

The Authority intends to let a single contract for the maintenance and repair of the fleet for a period of 5 years from the 1.4.2017, with an option to extend to 2 1-year periods.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK4

II.2.4)Description of the procurement:

The contract will be to provide the following — vehicle servicing, vehicle repairs, supply of parts, vehicle road-worthiness testing (i.e. MOTs), emergency vehicle recovery, delivery of replacement vehicles and collection and delivery of vehicles to workshops and back to clients.

The Contract is being let as a single Lot for the whole of Devon as the Authority is unable to define boundaries for multiple lots due to the requirements and sensitive/vulnerable nature of the clientele that the fleet serves and the locations of the fleet items. This is also a requirement to reduce the contract management required and to have a single pricing structure across the whole of the county.

None of the Authority’s premises will be available for the Contractor to utilise as a workshop location. The Contractor will be expected to provide fully equipped workshop facilities for the delivery of this contract.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Cost criterion – Name: Cost / Weighting: 80
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Option of 2 1-year extensions.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 052-087118

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/10/2016
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either in 5, 6 or 7 years time depending on options for extension applied.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Devon County Council
Topsham Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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