Devon Maintenance Panel Agreement

Devon Maintenance Panel Agreement

General Building, Electrical Works, Heating/Mechanical Works, Plumbing services, Window and Door Works, Roof Works, Underground Drainage, Emergency Cleaning and Portable Appliance Testing.

United Kingdom-Exeter: Construction work

2015/S 199-360434

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Exeter City Council
UNITED KINGDOM

East Devon District Council
UNITED KINGDOM

Mid Devon District Council
UNITED KINGDOM

North Devon District Council
UNITED KINGDOM

South Hams District Council
UNITED KINGDOM

Teignbridge District Council
UNITED KINGDOM

Torridge District Council
UNITED KINGDOM

Academies within the geographical boundary of Devon, Torbay and Plymouth
UNITED KINGDOM

West Devon Borough Council
UNITED KINGDOM

Torbay Council
UNITED KINGDOM

Plymouth City Council
UNITED KINGDOM

Any organisation in Devon, Torbay and Plymouth that were formally in local authority control
UNITED KINGDOM

Devon and Somerset Fire and Rescue Service
UNITED KINGDOM

Devon and Cornwall Police (Devon only)
UNITED KINGDOM

University of Exeter
UNITED KINGDOM

University of Plymouth
UNITED KINGDOM

Local Authority Maintained Schools — any school within Devon, Torbay and Plymouth
UNITED KINGDOM

Academies — any academy within the geographical boundary of Devon, Torbay and Plymouth
UNITED KINGDOM

Bicton College
UNITED KINGDOM

Dartington College
UNITED KINGDOM

Exeter College
UNITED KINGDOM

Petroc College
UNITED KINGDOM

Plymouth College
UNITED KINGDOM

Plymouth College of Art and Design
UNITED KINGDOM

South Devon College
UNITED KINGDOM

Dartmoor National Park
UNITED KINGDOM

Exmoor National Park
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1172-15 The Devon Maintenance Panel Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 150

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Devon County Council (DCC) has a significant property estate which comprises many buildings located throughout the geographic area of Devon. The MPA will operate in each of 10 geographical sub areas within Devon (set out later in this document). In each of these geographical areas a panel of up to a maximum of 15 contractors* per discipline is required for each of the following most frequently used work categories/lots — General Building, Electrical Works, Heating/Mechanical Works, Plumbing services, Window and Door Works, Roof Works, Underground Drainage, Emergency Cleaning and Portable Appliance Testing.
(*— up to 25 in Exeter geographical sub area and only 5 contractors will be appointed in each of the 10 Devon sub areas for Portable Appliance Testing).

II.1.6)Common procurement vocabulary (CPV)

45000000, 31000000, 44000000, 71000000, 90000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Devon County Council (DCC) has a significant property estate which comprises many buildings located throughout the geographic area of Devon. The MPA will operate in each of 10 geographical sub areas within Devon (set out later in this document). In each of these geographical areas a panel of up to a maximum of 15* contractors per discipline is required for each of the following most frequently used work categories/lots — General Building, Electrical Works, Heating/Mechanical Works, Plumbing Service, Window and Door Works, Roof Works, Underground Drainage, Emergency Cleaning and Portable Appliance Testing.
(* — up to 25 in Exeter Geographical Sub area and only 5 contractors will be appointed in each of the 10 Devon sub areas for Portable Appliance Testing).
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: General Building Work

1)Short description

To provide a range of general building works, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 2 Lot title: Electrical Services

1)Short description

To provide a range of electrical services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000, 31000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 3 Lot title: Heating and mechanical work

1)Short description

To provide a range of heating mechanical work, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000, 44000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 4 Lot title: Plumbing Services

1)Short description

To provide a range of plumbing services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000, 44000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 5 Lot title: Window and Door Services

1)Short description

To provide a range of window and door services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000, 44000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 6 Lot title: Roofing Services

1)Short description

To provide a range of roofing services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 7 Lot title: Underground drain services

1)Short description

To provide a range of underground drain services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000, 90000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 8 Lot title: Emergency Cleaning Services

1)Short description

To provide a range of emergency cleaning services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

As described in the Invitation to Tender document.

Lot No: 9 Lot title: Portable Appliance Testing

1)Short description

To provide a range of portable appliance testing services, both responsive and planned small works up to 25 000 GBP per occurrence. In 1 or more of 10 geographical sub areas within Devon.

2)Common procurement vocabulary (CPV)

45000000, 31000000

3)Quantity or scope

As described in the Invitation to Tender document.
Estimated value excluding VAT:
Range: between 1 and 50 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)

5)Additional information about lots

As described in the Invitation to Tender document.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Invitation to Tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Invitation to Tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender document.
Minimum level(s) of standards possibly required: As described in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
As described in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1172-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 113-204886 of 13.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.11.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Various projects in Devon that may call off the framework in the future.

VI.3)Additional information

It is not possible to identify specific projects as this is a 4 year Framework. It may potentially be used in projects which have received European Funding.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.10.2015

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