Devon Service Term Contracts

Devon Service Term Contracts

The main works to be provided under this contract are as follows: Servicing, testing and inspection.
Provision of a 24 hour 365 day call out service for attending to breakdowns/faults.

United Kingdom-Exeter: Construction work

2015/S 199-360382

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

Tenders or requests to participate must be sent to: Devon County Council
County Hall Room 120, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: jessica.pearce@devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Schools within the geographical boundary of Devon, Plymouth and Torbay
UNITED KINGDOM

Academies within the geographical boundary of Devon, Plymouth and Torbay
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CP1208-15 The Devon Service Term Contracts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This contract is to undertake the servicing of installations in premises within the Devon County Council (DCC) estate. Please note DCC has a property rationalisation strategy where by the number of its premises is likely to change/ reduce over time. The contract typically but not exclusively covers Schools who subscribe to the Devon Maintenance Partnership, Academies who subscribe to the Devon Academies Maintenance Agreement operated by NPS SW Ltd, Children’s Centres, Social Care Units, Offices, other Corporate Buildings. It is the Council’s intention to appoint one contractor to deliver the contract throughout Devon.
The main works to be provided under this contract are as follows:
— Servicing, testing and inspection.
— Provision of a 24 hour 365 day call out service for attending to breakdowns/faults.
— Completion of repairs to installations (when commissioned).
This is a 4 year arrangement subject to a break clause after 2 years. The arrangement may be extended by up to a further 4 years.

II.1.6)Common procurement vocabulary (CPV)

45000000, 31000000, 44000000, 71000000, 90000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is to undertake the servicing of installations in premises within the Devon County Council (DCC) estate. Please note DCC has a property rationalisation strategy where by the number of its premises is likely to change/ reduce over time. The contract typically but not exclusively covers Schools who subscribe to the Devon Maintenance Partnership, Academies who subscribe to the Devon Academies Maintenance Agreement operated by NPS SW Ltd, Children’s Centres, Social Care Units, Offices, other Corporate Buildings. It is the Council’s intention to appoint one contractor to deliver the contract throughout Devon.
— The main works to be provided under this contract are as follows:
— Servicing, testing and inspection.
— Provision of a 24 hour 365 day call out service for attending to breakdowns/faults.
— Completion of repairs to installations (when commissioned).
This is a 4 year arrangement subject to a break clause after 2 years. The arrangement may be extended by up to a further 4 years.
Estimated value excluding VAT:
Range: between 1 and 4 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Heating Plant Servicing and Inspection to include Gas Tightness Testing

1)Short description

Servicing / Inspection of oil and gas fired heating plant including gas tightness testing. Provision of a 24 hour 365 day call out service for attending to breakdowns. Completion repairs to heating plant (when commissioned). Arrangement and co-ordination of the servicing of biomass boiler installations via competent specialist subcontractor(s). Arrangement and co-ordination of works to controls over and above that required in routine servicing activities subject to the necessary authorisations and instructions.

2)Common procurement vocabulary (CPV)

45000000, 44000000, 71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 1 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Lift Servicing and Inspection

1)Short description

Servicing / Inspection of lift installations. Provision of a 24 hour 365 day call out service for attending to breakdowns. Completion of repairs to lift installations (when commissioned). Arrangement and co-ordination of works to specialist installations which fall outside the scope of routine servicing requirements, subject to the necessary authorisations and instructions.

2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Fire Alarm Servicing and Inspection, Emergency Lighting Servicing and Inspection

1)Short description

Servicing, testing and inspection of fire alarm installations. Servicing, testing and inspection of emergency lighting installations. Provision of a 24 hour 365 day call out service for attending to breakdowns/faults. Completion of repairs to fire alarm and/or emergency lighting installations (when commissioned). Arrangement and co-ordination of works to closed protocol systems over and above that required in routine servicing activities subject to the necessary authorisations and instructions.

2)Common procurement vocabulary (CPV)

31000000, 71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Kitchen Fan and Canopy Servicing and Inspection

1)Short description

Cleaning, inspection and servicing of kitchen extract fans and canopies and associated ductwork. Provision of a day call out service for attending to breakdowns during normal working hours. Completion of repairs to kitchen extract fan and canopy installations (when commissioned).

2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 0 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: Periodic Electrical Testing

1)Short description

Periodic inspection and testing of fixed electrical installations.

2)Common procurement vocabulary (CPV)

71000000, 31000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 450 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: Water Quality Inspections (Anti Legionella) to include Thermostatic Mixer Valve Checks

1)Short description

6 and 12 monthly inspection of hot and cold water services. Tank cleaning (when commissioned). Routine inspection, testing cleaning of Thermostatic Mixing Valves installations. Provision of a call out service for attending to breakdowns. Completion of repairs to TMV’s (when commissioned).

2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 7 Lot title: Air Conditioning

1)Short description

Servicing of air condition, heat recovery and air handling plant. Provision of a 24 hour 365 day call out service for attending to breakdowns. Completion of repairs to air conditioning, heat recovery and air handling plant (when commissioned). Arrangement and co-ordination of the servicing of specifically identified items of plant by the plant manufacturer. Undertaking leak detection in accordance with the F Gas regulations. Arrangement and co-ordination of works to controls over and above that required in routine servicing activities subject to the necessary authorisations and instructions.

2)Common procurement vocabulary (CPV)

45000000, 71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8 Lot title: Lightning Protection Systems

1)Short description

Inspection and testing of lightning protection systems. Completion of repairs to lightning protection systems (when commissioned).

2)Common procurement vocabulary (CPV)

45000000, 71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9 Lot title: Automatic Doors

1)Short description

Servicing and Inspection of automatic door installations. Provision of a 24 hour 365 day call out service for attending to breakdowns. Completion of repairs to automatic doors installations (when commissioned).

2)Common procurement vocabulary (CPV)

45000000, 71000000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As described in the Invitation to Tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Invitation to Tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As described in the Invitation to Tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender document.
Minimum level(s) of standards possibly required: As described in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
As described in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP1208-15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 114-206818 of 16.6.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.11.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.11.2015 – 12:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: September 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.10.2015

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