Direct Production Larch Long Term Contracts

Direct Production Larch Long Term Contracts

WHaM South needs to secure the services of 3 contractors for 5-years and give them a timber commitment by volume.

United Kingdom-Cardiff: Agricultural, farming, fishing, forestry and related products

2015/S 192-348176

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Natural Resources Wales
Ty Cambria House, 29 Newport Road
Contact point(s): Procurement
For the attention of: Melanie Rodda
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 3000654667
E-mail: melanie.rodda@cyfoethnaturiolcymru.gov.uk

Internet address(es):

General address of the contracting authority: http://naturalresourceswales.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0110

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

WHaM South Direct Production Larch Long Term Contracts.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South and Mid Wales.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Natural Resources Wales (NRW) harvests approximately 800,000 m3 over bark standing (obs) of timber from Welsh Assembly woodlands each year.
Of this, 330,000m3 is harvested by Direct Production i.e. NRW commissions the harvesting to roadside with their own harvesting machines or engages contractors to carry out the work. The remaining 440,000 m3 is sold as Standing Sales.
Wales Harvesting & Marketing Strategy sets the proportion of the larch harvest to be felled using service contracts to sell to sawmills in Wales and the roadside larch programme is 50 000 m³/year. The roadside larch timber has already been committed to road-side sales contracts for the next 5-10 years. The roadside larch timber is typically located on steep ground and sites frequently have complex constraints.
WHaM South needs to secure the services of 3 contractors for 5-years and give them a timber commitment by volume. This will ensure that competent suppliers will commit to using modern efficient equipment on NRW land to ensure our fulfilment of NRW sales contracts.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=34896

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

03000000, 77000000, 77211100, 77211300, 77211400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

NRW will be awarding a contract to secure the services of 3 contractors for 5 years.
Our intention is to award this contract for a period of 5 years. There will be an option to extend the contract by up to a further 1 + 1 years in total.
Break points are available within the contract at annual intervals, at which time we will decide on whether the contract will continue.
The decision on whether to use the break points or any or all of the extension options available will be at our discretion and we will base it on the following factors: performance; budget availability; work programmes; customer requirements.
Estimated value excluding VAT:
Range: between 900 000 and 4 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: West and South Wales

1)Short description

Target sites West Wales, the Cambrian Mountains, Brecon Beacons and potentially the Wye Valley.

2)Common procurement vocabulary (CPV)

03000000, 77000000, 77211100, 77211300, 77211400

3)Quantity or scope

Year 1 — Approximate 150 00 tonnes per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: South and West Wales

1)Short description

Target sites the Cambrian Mountains, Brecon Beacons and potentially the Wye Valley.

2)Common procurement vocabulary (CPV)

03000000, 77000000, 77211100, 77211300, 77211400

3)Quantity or scope

Year 1 Approximate 7 000 tonnes per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: South Wales

1)Short description

Target sites Brecon Beacons, Wye Valley and South Wales Valleys.

2)Common procurement vocabulary (CPV)

03000000, 77000000, 77211100, 77211300, 77211400

3)Quantity or scope

Year 1 approximate 15 000 tonnes per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As specified in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As specified in tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As specified in tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NRW00060

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 163-298666 of 25.8.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:34896)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
NRW would like to consider Community Benefits as part of this procurement and the route that NRW would like to take is Non-Core Community Benefits. Non-Core means that Community Benefits do not form a core part of the requirement but are in addition to the requirement. Non-Core Community Benefit Proposals are not evaluated as part of the tender process so does not add costs to a project.
We would like the bidder to submit a Community Benefits Proposal. The proposed Community Benefit should be planned on a cost neutral basis.
These are the sort of Community Benefits that NRW would encourage:
a) Apprenticeships;
b) Traineeships;
c) Jobs Growth Wales;
d) Training for the existing workforce.

Further information can be found at the following link: https://business.wales.gov.uk/skillsgateway/all-wales-programmes

Community Initiatives can also be put forward as a Community Benefit such as:
1. Donation of equipment;
2. Sponsorships/cash donations to organisations/charities based in Wales.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Procurement
Ty Cambria, 29 Newport Road
CF24 0TO Cardiff
UNITED KINGDOM
E-mail: enquiries@naturalresourceswales.gov.uk
Telephone: +44 3000653000
Internet address: www.naturalresourceswales.gov.uk

Body responsible for mediation procedures

Chartered Institute for Arbitrators
12 Bloomsbury Square
WCA1A 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2015

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