Direct Repair and Replacement Scheme Defence Equipment and Support
Provision of a direct repair/replacement scheme in the UK/NI and Germany.
UK-Telford: maintenance and repair services related to specific parts of vehicles
Section I: Contracting authority/entity
Defence Support Group, DSG Support Group
Land Supply, Building B15, MOD Donnington
For the attention of: Mr Craig Flynn MCIPS
TF2 8JT Telford
Telephone: +44 1952673769
Fax: +44 1952673869
General address of the contracting authority/entity: www.dsg.mod.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 1: Maintenance and repair services
NUTS code UKG2
The Authority has a possible future requirement for the provision of direct repair/replacement services for the following categories/lots:
Category 1: rotating electrics, turbochargers and fuel injection equipment.
Category 2: friction material, water pumps, number plates and marker boards.
Category 3: radiators and automotive fuel tanks.
In addition to the provision of a direct repair/replacement service, the Authority may wish to include the ability to conduct formal Planned Contract Repair of the same assemblies.
Repairs/service exchanges must be executed in accordance with original equipment manufacturers specifications. The Service Provider(s) must be able to supply all necessary parts and material to complete the repair/replacement within short turn round times and to the detailed (OEM) quality standards.
The Service Provider(s) must be able to provide a service on a nationwide basis in Great Britain, Northern Ireland and Germany and as required to Training Areas in Poland and the Czech Republic.
It is the intention of the Authority to move away from the traditional paper-based ordering procedure, taking into consideration a possible P2P Catalogue Approach for processing orders.
Service Provider(s) will be expected to collate repair/usage data over the duration of the Contract, and to work with the Authority to seek continuous improvement to the reliability and maintainability of Assemblies under the scope of requirement.
Full specifications detailing the exact scope of the direct repair/replacement Service will be made available to those Contractors successful in being selected to receive an invitation to tender. It should be noted that the award software will be used as part of the tender evaluation process. Dependant on the number of Expressions of Interest received a pre-qualification questionnaire may be issued to reduce the number of tenderers to a manageable number.
Any resultant tender that may be issued will be issued on the basis of individual lots as detailed above. Interested parties should in the first instance, submit an expression of interest, outlining which Category or Categories they are interested in supporting, together with their ISO accreditation certificate including scope, to the Authorities nominated representative and detailing their previous experience in the Categories they are expressing an interest against. Any supporting promotional material must not exceed 3 x A4 pages.
The announcement of a future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued. The issue of a possible future requirement, or the issue of an invitation to tender, is not be construed as a commitment by the Authority to place an order as a result of the tendering stage or at a later stage. Any expenditure, work or effort undertaken prior to any contract award is accordingly a matter solely for the commercial judgement of the potential supplier.
Companies wishing to express an interest should be aware that there is a possibility in the future that this requirement may be subsumed into a larger Authority Requirement for the provision of a Global Direct Repair Scheme. In the event of this happening, any contract(s) that may be placed as a consequence of this possible future purchase may be subject for consideration to novation/transfer to any future Global DRS Provider.
50116000, 50116100, 50116200, 50116600, 34312300, 34326100
Tenders may be submitted for one or more lots
1) Rotating electrics, turbochargers and fuel injection equipment;
2) Friction material, water pumps, number plates and marker boards;
3) Radiators and automotive fuel tanks.
The total estimated value below is the combined value of these lots including any option periods which may or may not be invoked. Individual Lot Values are detailed at Annex B.
Estimated value excluding VAT:
Range: between 7 800 000 and 13 000 000 GBP
Description of these options: The Authority intends to place any resultant Contract(s) for an initial period of 3 years, with a further option to extend the duration of Contract(s) up to a further 2 years, dependant on:
(a) Satisfactory performance in the first 3 years;
(b) Negotiation of any revised rates;
(c) The status of a separate Authority possible future requirement for the provision of a global direct repair scheme, which if placed may subsume this requirement within its scope.
Information about lots
Lot No: 1 Lot title: Rotating electrics, turbochargers and fuel injection equipment
50116000, 50116100, 50116600
Range: between 6 000 000 and 10 000 000 GBP
Range: between 975 000 and 1 625 000 GBP
Range: between 825 000 and 1 375 000 GBP
Section III: Legal, economic, financial and technical information
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html#dspr.
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Will be detailed in any resultant pre-qualification questionnaire.
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in any resultant pre-qualification questionnaire.
Section IV: Procedure
Additional information about electronic auction: Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on reverse auction usage will be given in the invitation to tender.
Section VI: Complementary information
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU:- this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk. GO Reference: GO-2012510-DCB-3913553.
VI.5)Date of dispatch of this notice:10.5.2012