Disabled Facilities Grant Programme – Disabled Equipment

Disabled Facilities Grant Programme – Disabled Equipment

Framework for the supply, installation, repairs, maintenance and servicing of disabled equipment.

United Kingdom-Grimsby: Stairlifts

2015/S 225-409127

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Lincolnshire Borough Council
Municipal Offices, Town Hall Square
Contact point(s): UKE13 http://www.yortender.co.uk/ YORtender reference A2SE-9NX2QK
DN31 1HU Grimsby
UNITED KINGDOM
E-mail: commercialservices@nelincs.gov.uk

Internet address(es):

General address of the contracting authority: www.nelincs.gov.uk

Address of the buyer profile: http://www.nelincs.gov.uk/business/tenders-and-contracts

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North Lincolnshire Council
Civic Centre, Ashby Road
DN16 1AB Scunthorpe
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework for the supply, installation, repairs, maintenance and servicing of disabled equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Within the boundaries of North East Lincolnshire and North Lincolnshire.

NUTS code UKE13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

North East Lincolnshire Council is seeking to identify suitably qualified and experienced contractors for the supply, installation, repair, maintenance and servicing of disabled equipment (see Technical Specification), as part of its Disabled Facilities Grant Programme. This Invitation to Tender has been divided into lots. Tenderers can tender for 1 or both lots.
LOT 1 Supply and installation of stairlifts, passenger lifts, vertical through floor lifts and fixed hoists.
Tenderers will be ranked in accordance to the award criteria and the top seven scoring will be invited to join the framework.
Future requirements under lot 1 will be called-off via mini competition.
Mini competitions carried out under this lot will be awarded using the MEAT criteria — 100 % price where specification compliance for the particular domicile is evidenced.
LOT 2 — Repairs, maintenance and servicing stairlifts, passenger lifts, vertical through floor lifts and fixed hoists.
Tenderers will be ranked in accordance with the award criteria and the top four scoring will be invited to join the framework. The evaluation for entry onto the framework will determine which tenderer receives all/any opportunities to undertake repairs maintenance and servicing. Where the top ranking tenderer has insufficient capacity to meet demand, the second ranked tenderer will be approached to meet the requirement using the pricing they submitted to enter the framework. The tenderer ranked fourth will receive business where tenderers ranked 1,2, and 3 are above delivery capacity to meet demand in a timely manner.
It is anticipated that the framework agreement will commence on 1.3.2016. The duration of the framework agreement will be 24 months from the date of commencement with an option to extend for a further 2 x 12 month periods.
The framework is being established principally for the requirements of North East Lincolnshire Council and its subsidiary companies which includes, but is not limited to, Lincs Inspire Ltd. The framework may also be accessed by North Lincolnshire Council and can be accessed by them at any time during the framework period.

II.1.6)Common procurement vocabulary (CPV)

44115600, 33196200, 50421000, 51120000, 51410000, 50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Tender is divided into 2 lots The duration of the agreement is 24 months plus 2 x 12 month extensions.
Estimated value excluding VAT: 600 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 Supply and installation of stairlifts, passenger lifts, vertical through floor lifts and fixed hoists

1)Short description

Supply and installation of stairlifts, passenger lifts, vertical through floor lifts and fixed hoists.

2)Common procurement vocabulary (CPV)

44115600, 33196200, 51120000, 51410000

3)Quantity or scope

1.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Please refer to tender documentation.

Lot No: 2 Lot title: LOT 2 — Repairs, maintenance and servicing of disabled equipment

1)Short description

Repairs, maintenance and servicing of disabled equipment.

2)Common procurement vocabulary (CPV)

44115600, 33196200, 50421000, 50000000

3)Quantity or scope

1.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Please refer to tender documentation.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined in tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liabilities.
As defined in tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 64 of Directive 2014/24/EC and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 64 of Directive 2014/24/EC and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the tender documentation.
Minimum level(s) of standards possibly required: In accordance with Articles 57 to 64 of Directive 2014/24/EC and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 to 64 of Directive 2014/24/EC and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the tender documentation.
Minimum level(s) of standards possibly required:
In accordance with Articles 57 to 64 of Directive 2014/24/EC and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Maintaining Service Delivery. Weighting 16

3. Delivering Key Performance Indicators. Weighting 9

4. Customer Satisfaction and Sustainability. Weighting 9

5. Dealing with business fluctuations. Weighting 6

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

YORtender reference A2SE-9NX2QK

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.12.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 18.12.2015 – 13:00

Place:

Municipal Offices, Town Hall Square, Grimsby, DN31 1HU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All requests for information and submission of tenders must be undertaken via our e-tendering portal

YORtender www.yortender.co.uk Tenderers will need to register and registration is free. Once registered tenderers are required to express an interest in order for the tender documentation to made available. The email provided under Section I.1 is provided for European Commission use only.

This will be a contract for establishing a framework for the supply, installation, repairs, maintenance and servicing of disabled equipment.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: In accordance with regulation 87 of the Public Contracts. Regulations 2015 the council will incorporate a minimum 10 calendar day standstill period starting from the day following the date of the award decision notification is dispatched to bidders. This period allows unsuccessful bidders to invoke the remedies within the Public Contracts Regulations before the contract is entered into. Applicants have until midnight of the 10th day of the standstill period to do this.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Legal and Democratic Services (Procurement Challenges)
Municipal Offices, Town Hall Square
DN31 1HU Grimsby
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

17.11.2015

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