Diver Inspection and Maintenance of Bridges 2016

Diver Inspection and Maintenance of Bridges 2016

Diver Inspection and Maintenance of Bridges within Hampshire that require two man, three man diver team (Confined Space).

United Kingdom-Winchester: Architectural, engineering and surveying services

2016/S 030-047702

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
The Castle
SO23 8UJ Winchester
UNITED KINGDOM
Telephone: +44 1962832323

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Diver Inspection and Maintenance of Bridges 2016.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution

NUTS code UKJ3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Diver Inspection and Maintenance of Bridges within Hampshire that require two man, three man diver team (Confined Space) and three / four man diver team (Boat / Diving) team operations.
Three man diver team (Confined space), four man diver team (Full BA Diving/Confined space) and three/four man diver team (Boat /Diving) Team.
Hampshire County Council invites applications from suitably experienced organisations who wish to be considered for selection for the Diver Inspection and Maintenance of Bridges tender on behalf of Hampshire County Council, the issuing Authority. The applicant shall have the capability and experience to carry out subsequent maintenance works as deemed necessary by the Council subject to agreed costs. Additional works value of approximately 75 000 GBP per year is anticipated but not guaranteed and will typically involve concrete or brickwork repairs, pointing and scour protection works.
The Contract will commence on 1.5.2016 and will be for a period of 4 years with the option to extend for a further 2 years.

Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire, and complete and submit the tender return document together with any supporting information requested by 14:00 21.3.2016.

How to obtain the Tender Documents

The Tender documents can be accessed when logged into In-Tend (https://in-tendhost.co.uk/hampshire/aspx/Home) by selecting Tenders on the information bar and then Current. Search under the Contract Reference ET07891. Click on ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs –

‘Tender’, ‘ITT — documents’, ‘Correspondence’ and ‘History’. Select the 2nd tab (ITT — documents) where you will find useful information under ‘Tender Details’ continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents.
Further Guidance.
In addition, guidance on how to participate in a tender — download and upload documents / returns and if required, register your company (free of charge), can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons.
Receiving Notification Emails.
To ensure you receive email alerts and notifications from our system, please add the email domain ‘@in-tend.co.uk’ to your Safe Senders list.

II.1.6)Common procurement vocabulary (CPV)

71250000, 50000000, 71631450, 98363000, 50800000, 71000000, 71510000, 44212120

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Requirements
The Contractor shall carry out, above and below running or tidal water, defect inspections and measurements of elevations, soffits, piers, columns, abutments and training walls of the bridges. Where there is very deep water or confined space inspection is required and the structure is very long with no easy access or vent manholes and where structure section permits and health & safety requirement are satisfied, then full BA diving should be utilised and the inspection programmed accordingly with a site specific diving plan. The bridges allocated to be inspected on a particular day cannot be changed without the express permission of the Inspection Manager.
The inspection team shall contain at least one member with an HND, HNC or Degree in Civil Engineering who has had previous experience of inspecting and reporting on bridge defects.
The inspections shall cover the following aspects:
a. Scour and shoaling.
b. Undermining of structural foundations.
c. Underwater and above water structural conditions and defects, such as joints, cracks, fractures, damage, spalling, erosion, etc.
d. Any special requirements as indicated.
e. Taking principal measurements, to enable structural assessment of the structure, and crack width measurements.
f. Taking digital photos of all defects elevations etc as required and supplied to engineer within one day of inspection.
At the time of each inspection, the Contractor shall give a detailed verbal report of any defects, indicating scale and position, to the HCC Site Engineer who will be in attendance to record the information.
For each bridge identified the Contractor shall measure, in addition to defects, crack size (using crack width scale where possible), location and chainage, the dimensions of the bridge span at each end of the structure, the overall width and, if applicable, the arch rise at mid span and quarter points. Records will be taken by the Hampshire County Council (HCC) Site engineer in attendance.
If required by the HCC Site Engineer, a written report with sketches shall be sent to the Inspection Manager within three weeks.
Where there is a need to control sluices to enable full inspection, it is the Contractor’s responsibility to contact key holders (i.e. land owners, Environment Agency and river keepers) and arrange to meet on site at a particular time. The Contractor shall be responsible for notifying and obtaining permissions from the Harbour Master where appropriate.
Where the inspection is by manhole access (Contractor to provide own keys and be responsible for removing covers and provide a safe means of escape tripod and harness), the Contractor shall supply, erect, man and maintain warning barriers, to guard against third party accidental entry into opened manholes.
All diving works shall be in accordance with the Diving Operations at Work Regulations (1997).
A generic Diving Project Plan shall be drafted for a typical bridge prior to carrying out the inspections and be available on site for reference by the HCC Site Engineer in attendance. This shall include a clear description of relevant Operational and Emergency Procedures. Should a site specific Diving Project Plan be required an electronic copy shall be submitted with the photos for each bridge at least a week prior to the inspection for approval.
For bridges sited over tidal water the inspection shall only be carried out during low tide and the diving supervisor shall assess the conditions at each location to determine a suitable time and date (when tides are low) and safe duration of inspection.
Maintenance Works
Permissions from the relevant bodies shall be obtained before any works is undertaken. Where the maintenance works affects a main River the Contractor shall be required to prepare method statements and seek approval for the works from the Environment Agency. Similarly, for works in other water courses the Contractor shall obtain Ordinary Watercourses Consent from the Council. No works shall be started until such approval/consents have been obtained.
HSE Leptospirosis cards shall be carried by all divers and be available for inspection on site.
Estimated value excluding VAT:
Range: between 250 000 and 350 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.5.2016. Completion 30.4.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015 and set out in the Stage 1 questionnaire and ITT documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015 and set out in the Stage 1 questionnaire and ITT documentation.
Minimum level(s) of standards possibly required: As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Stage 1 questionnaire and ITT documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 — 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Stage 1 questionnaire and ITT documentation.
Minimum level(s) of standards possibly required:
As per the requirements of Regulation 58 of the Public Contracts Regulations 2015, and set out in the Stage 1 questionnaire and ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ET07891

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This Contract will not be divided into Lots as the Contractor will be working with Hampshire County Council to manage this work within the County and a geographical split is not practical or achievable.
Electronic ordering will be used, electronic invoicing will be accepted with prior agreement and electronic payment via BACS is preferred.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.2.2016

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