DLO Subcontractor Framework Caerphilly

The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard works.

United Kingdom-Hengoed: Building completion work

2017/S 090-176016

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Contact person: Daniel Keenan — Procurement Officer
Telephone: +44 1443863127
E-mail: keenad@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16

Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WHQS DLO Subcontractor Framework.

Reference number: CCBC/PS1483/17/DK

II.1.2)Main CPV code

45400000

II.1.3)Type of contract

Works

II.1.4)Short description:

The Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes kitchens, bathrooms, electrical rewires, heating systems and other internal and external works.

In order to achieve this the Council is looking to establish a DLO Subcontractors Framework consisting of the following 6 lots:

1. Mechanical Works;

2. Electrical Works;

3. Painting Works;

4. Wall Tiling Works;

5. Sheet Floor Covering Works;

6. Asbestos Removal and Disposal.

II.1.5)Estimated total value

Value excluding VAT: 4 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for one lot only

Maximum number of lots that may be awarded to one tenderer: 1

II.2)Description

II.2.1)Title:

Heating and Mechanical Works

Lot No: 1

II.2.2)Additional CPV code(s)

45232141

45331100

50720000

71314310

45351000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Various properties throughout Caerphilly County Borough.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Questions / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for one (1) period of up to twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Electrical Works

Lot No: 2

II.2.2)Additional CPV code(s)

45310000

45311000

45311100

45311200

45315000

45317000

50711000

71314100

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Various properties throughout Caerphilly County Borough.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Questions / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 1 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for one (1) period of up to twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Painting Works

Lot No: 3

II.2.2)Additional CPV code(s)

45442100

45442110

45442120

45442121

45442180

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Various properties throughout Caerphilly County Borough.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Questions / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for one (1) period of up to twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Sheet Floor Covering Works

Lot No: 5

II.2.2)Additional CPV code(s)

44112200

45432111

45432130

45432100

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Various properties throughout Caerphilly County Borough.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Questions / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for one (1) period of up to twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Wall Tiling Works

Lot No: 4

II.2.2)Additional CPV code(s)

45431200

45431000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Various properties throughout Caerphilly County Borough.

II.2.4)Description of the procurement:

He Council requires experienced Contractors to provide labour and materials to support the Council’s own in-house workforce in the undertaking of the Welsh Housing Quality Standard (WHQS) works which includes Wall Tiling Works.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Questions / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for one (1) period of up to twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Asbestos Removal and Disposal

Lot No: 6

II.2.2)Additional CPV code(s)

45262660

90650000

II.2.3)Place of performance

NUTS code: UKL16

Main site or place of performance:

Various properties throughout Caerphilly County Borough.

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality Questions / Weighting: 20

Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for one (1) period of up to twelve (12) months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 42

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/06/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/06/2017

Local time: 12:00

Place:

Caerphilly County Borough Council Offices.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the Register Now button at the bottom of the window.

3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.

4. Please make a note of the Organisation ID and User Name, then click Register.

5. You will then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your User Name (User ID) and password. You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ area, then search for New Opportunities. Click on the ‘ID’ of the relevant opportunity and then click to register your interest on the relevant button. Click the Requests from Buyers command in the Opportunities area. This will take you to the list of current opportunities available to you.

12. Click the Project ID that relates to this notice, this will take you into the Tender Request.

13. Note the closing date for completion of the relevant project. Please review the Items tab and the Documents tab as there will be information relating to the project held here.

14. You can now either Create a Response to, or Decline this opportunity.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=66169

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.

The Council has identified some Community Benefit outcomes, which it is seeking to achieve in respect of this contract, through working in partnership with the successful Supplier/Contractor to deliver positive outcomes, and consider these outcomes to be proportionate and relevant to the subject matter of the contract. These will include (but not be limited to):

Targeted Recruitment & Training:

— Permanent Full Time Employment Opportunities,

— Long Term Unemployed Opportunities,

— Apprentice Opportunities,

— Unwaged Work Opportunities.

Community Initiatives:

— Contribute to Community Initiatives / Community Fund.

Environmental Initiatives:

— Demonstrate how you minimise waste to landfill.

Environmental Initiatives:

— Demonstrate how you minimise waste to landfill.

(WA Ref:66169)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/05/2017

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