Docklands Light Railway Franchise Contract

Docklands Light Railway Franchise Contract

The contract is a new franchise agreement for the Docklands Light Railway. The contract will cover all aspects of train and passenger service operations over the Docklands Light Railway network and maintenance of associated assets.

UK-London: Transport services (excl. Waste transport)

2013/S 008-009615

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Docklands Light Railway Limited
PO Box 154, Castor Lane, Poplar
For the attention of: Ke Tran
E14 0DX London
UNITED KINGDOM
Telephone: +44 2073639755
E-mail: dlr.refranchise@tfl.gov.uk
Fax: +44 2073639708

Internet address(es):

General address of the contracting entity: www.dlr.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Docklands Light Railway Limited
PO Box 154, Castor Lane, Poplar
For the attention of: David Keep
E14 0DX London
UNITED KINGDOM
Telephone: +44 2073639534
E-mail: David.Keep@dlr.tfl.gov.uk
Fax: +44 2073639708

I.2)Main activity
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Docklands Light Railway Franchise Contract
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 18: Rail transport services
Main site or location of works, place of delivery or of performance: London Docklands and surrounding areas.
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
The contract is a new franchise agreement for the Docklands Light Railway. The contract will cover all aspects of train and passenger service operations over the Docklands Light Railway network and maintenance of associated assets (excluding the Lewisham extension), together with a number of ancillary requirements.
II.1.6)Common procurement vocabulary (CPV)

60000000, 60200000, 60210000, 50220000, 50222000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of the franchise agreement will include:
(a) train and passenger service operations over the whole Docklands Light Railway network and management of the automatic train control system; and
(b) the maintenance of all rolling stock and infrastructure excluding maintenance of the Lewisham extension infrastructure (which will continue to be carried out by the Lewisham Concessionaire). It is intended that the City Airport and Woolwich Arsenal extensions will also be maintained by the Franchisee from the start of this contract (this is dependent upon TfL/DLRL implementing changes to contracts with the existing Concessionaires).
The franchisee will be remunerated by a specified fee with a package of incentives for increased performance and deductions for below target performance.
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an approximate initial period of 7 years with an option for Docklands Light Railway Limited to extend the period for up to approximately 24 months and an option for Docklands Light Railway Limited to extend the period further for up to approximately 7 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 108 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent company guarantees may be requested. Performance bonds and/or capitalisation of the franchisee (either fixed or contingent) may also be required as an alternative or in addition to parent company guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The franchisee will be remunerated by a specified fee with a package of incentives for increased performance and deductions for below target performance.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No particular legal form is required, but if a contract is awarded to a consortium the contracting entity may require the consortium to form a legal entity before entering into the agreement. The contracting entity will also need to understand the governance arrangements between the parties and how day to day management will be undertaken.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract will be subject to the specific conditions set out in a bespoke franchise agreement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract

Periodic indicative notice

Notice number in the OJEU: 2012/S 133-221708 of 13.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: ..
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
8.3.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
Respondents should note the following:
(a) The description provided in II.1.5 and the scope described in section II.2.1 represent the current anticipated requirements of Docklands Light Railway Limited. Docklands Light Railway Limited reserves the right to amend the description and/or the scope and/or adjust the duration of the contract as a result of emerging requirements.
(b) References to the minimum requirements to be met by any variant submitted and any specific requirements for the presentation of an offer containing variants will be included in the invitation to tender.
(c) The duration of the contract stated in section II.3 is an estimate based on an initial contract period with a two year extension and a further seven month extension. Further information about contract duration and extensions will be included in the invitation to tender.
(d) Interested respondents must complete the pre-qualification questionnaire which can be obtained by emailing a request to DLR.Refranchise@tfl.gov.uk Respondents must note that any expression of interest submitted in response to the Periodic Indicative Notice for these services does not apply to this contract notice and the above procedure must be followed in order to receive the pre-qualification questionnaire.

(e) A response to this notice does not guarantee that an entity will be invited to tender; the process for selection for bidders to be invited to tender will be set out in the pre-qualification documents. The award process may be terminated or suspended at any time without cost or liability to Docklands Light Railway Limited, Transport for London (TfL) or any other party.
(f) Neither Docklands Light Railway Limited nor TfL binds itself to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights express or implied arise out of this notice or the procedures envisaged by it. Any contract let by Docklands Light Railway Limited may contain provisions that the contract may be extended for the specified period and on the terms of the contract. Docklands Light Railway Limited reserves the right to vary the procedure relating to the conduct of the award process and to require further information from respondents.
(g) Docklands Light Railway Limited has developed an approach to ensure that past performance on relevant contracts/operations can be taken into account and assessed during the procurement process, and prior to entering into the contract. In addition to assessing the bidders’ technical ability to deliver the contract, this will give Docklands Light Railway Limited confidence, based on past performance, that the successful Bidder will perform the contract in a satisfactory manner. Docklands Light Railway Limited will assess these requirements at the pre-qualification stage. In addition, bidders may be asked, at any subsequent procurement stage, to update the evidence they have provided in relation to past performance to reflect more recent performance on new or existing contracts, or to confirm that nothing has changed. Furthermore, Docklands Light Railway Limited reserves the right to request further information from referees at any procurement stage.
(h) Docklands Light Railway Limited embraces diversity and welcomes applications from all suitably skilled suppliers who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership. Docklands Light Railway Limited welcomes applications from suppliers committed to the principles of reducing, reusing and recycling resources and to the practices of buying recycled. Docklands Light Railway Limited strongly supports and implements the Greater London Authority Group Responsible Procurement Policy, details of which may be found at: http://www.london.gov.uk/rp/policy/

Further details as to the application of responsible procurement to this procurement may be set out in the pre-qualification and tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Docklands Light Railway Limited will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebery Court, St Andrew’s Business Park
NR7 0HS Norwich
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:9.1.2013

Enjoyed this post? Share it!