Document Management for Crown Prosecution Service
CPS document management Framework. 5 Lots. Lot 1: Presentation Packages – The design of graphics packages to illustrate the context of evidence for presentation purposes.
United Kingdom-London: Document management services
2016/S 033-053428
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Crown Prosecution Service
2 Southwark Bridge Road
For the attention of: Simon Whitehead
SE1 9HS London
UNITED KINGDOM
Telephone: +44 2033570128
E-mail: simon.whitehead@cps.gsi.gov.uk
Internet address(es):
General address of the contracting authority: www.cps.gov.uk
Address of the buyer profile: www.cps.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
National Crime Agency
Serious Fraud Office
Competition and Markets Authority
Government Legal Department
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Crown courts and offices of the Crown Prosecution Service, Competition and Markets Authority, Serious Fraud Office and other government Departments, Agencies and Non Departmental Public Bodies. Some work e.g. scanning and building presentation packages will be undertaken on supplier premises.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 2
II.1.5)Short description of the contract or purchase(s)
The Framework Agreement shall be formed of five (5) Lots:
Lot 1: Presentation Packages — The design of graphics packages to illustrate the context of evidence for presentation purposes.
Lot 2: Hardware Provision — The supply and installation of visual display and audio equipment to equip the courtroom where the trial is being held to facilitate the electronic presentation of evidence.
Lot 3: Scanning Services — The conversion of paper based material into comprehensively indexed, searchable, e-document databases.
Lot 4: Video Conferencing — The provision of ad hoc video conferencing services between tribunal settings and individuals who have been permitted to give evidence remotely via video link.
Lot 5: Multimedia Editing — Provision of an ad hoc editing service to provide amended/redacted versions of multimedia recordings, often in the form of witness interviews.
II.1.6)Common procurement vocabulary (CPV)
72512000, 30230000, 72212515, 32232000, 32351100, 48321000, 79999100, 32231000, 32321200, 48316000, 72000000, 48000000, 51314000,44316400, 32320000, 32323300, 79822500
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.2.1)Total quantity or scope:
II.2.2)Information about options
Description of these options: The contract will be for a Framework Agreement that allows end users to call off as and when a requirement is identified. There are no guarantees as to if and when an end user will call-off against this Framework Agreement. However, there will be an option to extend the Framework Agreement for a total of up to twenty four (24) months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Presentation Packages
1)Short description
2)Common procurement vocabulary (CPV)
48316000, 48322000
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Hardware Provision
1)Short description
2)Common procurement vocabulary (CPV)
44316400, 32321200
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Scanning Services
1)Short description
2)Common procurement vocabulary (CPV)
79999100, 72311100, 72320000
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Video Conferencing
1)Short description
2)Common procurement vocabulary (CPV)
32232000, 72212515, 48515000, 51314000
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Video Editing
1)Short description
2)Common procurement vocabulary (CPV)
32351100
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions: How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://cps.bravosolution.com and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure); 2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content — Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box; 3. Responding to the Tender — You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then publish your reply using the publish button in the ‘Actions’ box on the left hand side of the page. If you require any further assistance please consult the online help or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
All interested parties are required to complete a Pre-Qualification Questionnaire (PQQ) in order to register their interest and be considered eligible for participation in this tender. The PQQ may be obtained by following the instructions at paragraph III.2.1.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Lot 1 — technical capability. Weighting 70
2. Lot 1 — price. Weighting 30
3. Lot 2 and 3 — technical capability. Weighting 30
4. Lot 2 and 3 — price. Weighting 70
5. Lot 4 — technical capability. Weighting 60
6. Lot 4 — price. Weighting 40
7. Lot 5 — technical capability. Weighting 40
8. Lot 5 — price. Weighting 60
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.8)Conditions for opening of tenders
Date: 30.3.2016 – 13:00
Place: Crown Prosecution Service
Section VI: Complementary information
VI.2)Information about European Union funds
VI.3)Additional information
VI.4.1)Body responsible for appeal procedures
Crown Prosecution Service
E-mail: simon.whitehead@cps.gsi.gov.uk
VI.5)Date of dispatch of this notice: