Domestic Abuse Refuge Service for London Borough of Enfield

Domestic Abuse Refuge Service for London Borough of Enfield

The London Borough of Enfield, which is the lead Commissioner, working with the London Boroughs of Haringey and Islington would like to invite bidders to respond to this ITT for the provision of Domestic Abuse Refuge Provision for Women and Children for an initial period of 3 years.

United Kingdom-London: Health and social work services

2016/S 226-412624

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Enfield
3rd Floor, Civic Centre, Silver Street, Enfield
EN1 3XA London
United Kingdom
Telephone: +44 7341078565
E-mail: laura.blackman@enfield.gov.uk

Internet address(es):

General address of the contracting authority: http://www.enfield.gov.uk/

Electronic access to information: https://www.londontenders.org/

Electronic submission of tenders and requests to participate: https://www.londontenders.org/

Further information can be obtained from: London Borough of Enfield
3rd Floor, Civic Centre, Silver Street, Enfield
EN1 3XA London
United Kingdom
Telephone: +44 7341078565
E-mail: laura.blackman@enfield.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Enfield
3rd Floor, Civic Centre, Silver Street, Enfield
EN1 3XA London
United Kingdom
Telephone: +44 7341078565
E-mail: laura.blackman@enfield.gov.uk

Tenders or requests to participate must be sent to: London Borough of Enfield
3rd Floor, Civic Centre, Silver Street, Enfield
EN1 3XA London
United Kingdom
Telephone: +44 7341078565
E-mail: laura.blackman@enfield.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Haringey
6th Floor, River Park House, 225 High Road, Wood Green
N22 8HQ London
United Kingdom

London Borough of Islington
Town Hall, Upper Steet
N1 2UD London
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Domestic Abuse Refuge Provision for Women and Children.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Enfield, which is the lead Commissioner, working with the London Boroughs of Haringey and Islington would like to invite bidders to respond to this ITT for the provision of Domestic Abuse Refuge Provision for Women and Children for an initial period of 3 years (36 months) with the possibility of an extension of up to 2 years (24 months) at each of the Council’s discretion. This ITT document sets out the requirements and the selection criteria to be used in the evaluation of the completed tenders and provides information regarding how the tender process will be managed.
The London Boroughs of Enfield, Haringey and Islington are committed to be boroughs in which all persons are able to feel safe and be free from domestic abuse and all forms of violence against women and girls. All boroughs ensure there is effective provision which is accessible to all groups and communities to provide safe accommodation, information, advice and support around domestic abuse against women and girls.
The three Borough’s currently deliver refuge support services independently. The collaboration of the three boroughs recognises efforts each borough has made to deliver specialist accommodation based services to women and children fleeing domestic abuse and the opportunity to secure services which represent value for money and quality of provision.
Although the service specification is jointly developed and procured each of the Council’s will Contract on an individual basis with the successful tenderer(s).
Each of the boroughs currently has specialised accommodation based refuge support provision. It is anticipated that the successful tenderer(s) will operate the new Service from the existing accommodation provision. Tenderer(s) will be required to work with the Landlords of the accommodation and will enter into a separate Lease Agreement with them.

II.1.6)Common procurement vocabulary (CPV)

85000000, 98000000, 85311300, 85312300, 85312310, 85312320, 85312500, 85320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Bidders are asked to provide refuge accommodation and housing related support to women and their children who are feeling from or at risk of domestic violence.
The boroughs have identified three overarching aims for this service;

Delivering independence and preventing homelessness: through the provision of housing with support giving people the opportunity to stabilise their lives and move on;

Creating opportunities: offering vulnerable and socially excluded people the chance to improve their quality of life and increase their independence;

Providing effectively managed services and value for money: through the delivery of high quality, strategically planned and personalised services which are well managed, reliable, cost effective and work well with other support and care services, placing service users at the heart of service development and delivery.
Although the service specification is jointly developed and procured each of the Council’s will Contract on an individual basis with the successful tenderer(s). The initial agreement will run for a period of thirty six (36) months. Each of the Boroughs have different estimated start dates. All lots will have the Option to extend for up to a further twenty four (24) months.
The Services have been divided into the following lots; The estimated total value for each lot over the maximum 60 month term of the contract is advised below.
Lot 1 — Enfield Refuge (21 bed) Provision and Floating Support — 960 000 GBP
Lot 2 — Haringey Refuge (15 bed) Provision — 435 000 GBP
Lot 3 — Haringey Floating Support — 721 000 GBP
Lot 4 — Islington Refuge (21 bed) Provision — 1 124 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The initial contract period is for three (3) years. The individual Councils of Enfield, Haringey and Islington may extend their respective Contracts for a period or period up to a further two (2) years.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Enfield Refuge Provision and floating support

1)Short description

Enfield Refuge (21 bed) Provision and Floating Support.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of a (21 bed) refuge and Floating Support service within Enfield.
— The Enfield Contract will start on 3.7.2017.
— Lot 1 — The Enfield estimated total value of this contract is 960 000 GBP over the maximum 60 months term of the contract. This is based on 192 000 GBP per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The resulting Contracts will be for a period of thirty six (36) months from Contract start date. Providers are asked to note that the different boroughs have different estimated start dates. Full details will be made in the invitation to tender. All Contracts will have the option to extend up to a further twenty four (24) months subject to satisfactory performance and available funding.

Lot No: 2 Lot title: Haringey Refuge Provision

1)Short description

Provision of a (15 bed) refuge Provision within Haringey.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of a (15 bed) refuge within Haringey.
— The Haringey Contract will start on 1.8.2017
— Lot 2- The Haringey estimated total value of this contract is 435 000 GBP over the maximum 60 months term of the contract. This is based on 87 000 GBP per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The resulting Contracts will be for a period of thirty six (36) months from Contract start date. Providers are asked to note that the different boroughs have different estimated start dates. Full details will be made in the invitation to tender. All Contracts will have the option to extend up to a further twenty four (24) months subject to satisfactory performance and available funding.

Lot No: 3 Lot title: Haringey Floating Support

1)Short description

Provision of a Domestic Abuse floating support service for Haringey.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of a Domestic Abuse floating support service for Haringey

The Haringey Contract will start on 1st August 2017

Lot 3- The Haringey estimated total value of this contract is 721 200 GBP over the maximum 60 months term of the contract. This is based on 144 240 GBP per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The resulting Contracts will be for a period of thirty six (36) months from Contract start date. Providers are asked to note that the different boroughs have different estimated start dates. Full details will be made in the invitation to tender. All Contracts will have the option to extend up to a further twenty four (24) months subject to satisfactory performance and available funding.

Lot No: 4 Lot title: Islington Refuge Provision

1)Short description

Provision of a Islington Refuge (21 bed) within Islington.

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

Provision of a (21 bed) refuge within Islington.
—The Islington Contract will start on 3.7.2017.
— Lot 4 — The Islington estimated total value of this contract is 1 124 000 GBP over the maximum 60 months term of the contract. This is based on 224 800 GBP per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The resulting Contracts will be for a period of thirty six (36) months from Contract start date. Providers are asked to note that the different boroughs have different estimated start dates. Full details will be made in the invitation to tender. All Contracts will have the option to extend up to a further twenty four (24) months subject to satisfactory performance and available funding.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any requirements together with required forms and undertakings will be set out in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any requirements together with required forms and undertakings will be set out in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Members of any consortium (unless tendering as a lead or sub-contractor) or joint venture shall be jointly and severally liable. Any group to whom any contract is awarded must be a company or partnership.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Providers must be able to meet the minimum thresholds as set out in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Providers must be able to meet the minimum thresholds as set out in the tender documentation.
Minimum level(s) of standards possibly required: Providers must be able to meet the minimum thresholds as set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Providers must be able to meet the minimum thresholds as set out in the tender documentation.
Minimum level(s) of standards possibly required:
Providers must be able to meet the minimum thresholds as set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.8.2017

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested organisations should note that the Service is subject to the ‘light touch’ procurement regime for social and other specific services in accordance with Section 7 of the Public Contract Regulations 2015. The strict timescales within the Regulations will therefore not apply to this procurement though the London boroughs of Enfield, Haringey and Islington shall endeavour to follow them where possible.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
United Kingdom

Body responsible for mediation procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
United Kingdom

VI.5)Date of dispatch of this notice:

22.11.2016

 

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