Domestic and Clinical Waste Services Contract Birmingham

Domestic and Clinical Waste Services Contract Birmingham

Bidders are invited to quote for either Lot 1 Domestic Waste Services, Lot 2 Clinical Waste Services, or Lot 3 Combined Domestic and Clinical Waste Services.

United Kingdom-Birmingham: Collection, transport and disposal of hospital waste

2015/S 102-185939

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham and Solihull Mental Health NHS Foundation Trust
Trust Headquarters, B1, 50 Summerhill Road
For the attention of: David Thomas
B1 3RB Birmingham
UNITED KINGDOM
Telephone: +44 1213011200
E-mail: david.thomas@bsmhft.nhs.uk
Fax: +44 1213011269

Internet address(es):

General address of the contracting authority: www.bsmhft.nhs.uk

Further information can be obtained from: Birminghan and Solihull Mental Health NHS Foundation Trust
Unit B1, 55 Summerhill Rd
For the attention of: David Thomas
B1 3RB Birmingham
UNITED KINGDOM
Telephone: +44 1213011200
E-mail: david.thomas@bsmhft.nhs.uk
Internet address: www.supplying2nhs.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Due North eTendering procurement system
www.supplying2nhs.com
www.supplying2nhs.com
UNITED KINGDOM

Tenders or requests to participate must be sent to: www.supplying2nhs.com
www.supplying2nhs.com
www.supplying2nhs.com
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Domestic and Clinical Waste Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Birmingham and Solihull, West Midlands.

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is undertaking joint market testing of Waste Management (Domestic and Clinical Waste) Services with its PFI Partner Amey Community Ltd (Amey) with the objective of obtaining a single supplier across the Birmingham and Solihull Mental Health NHS Foundation Trust sites under two contracts (one contract with the Authority and one contract with the Authority’s PFI Partner). This waste management tender exercise is being managed and co-ordinated jointly between the Authority and its PFI Partners Amey Community Ltd (Amey). The Authority and the Authority’s PFI Partner will be carrying out a parallel tender process. Suppliers wishing to provide Waste Management (Domestic and Clinical Waste) Services to the Authority and the PFI Partner will need to submit a separate tender document to each party (Authority and the PFI Partner). The successful Waste Management Organisation(s) will need to enter into a contract with the Authority and a contract with Amey for respective sites based on geographical location within the Trust. In addition the Trust reserves the right to sub contract the contract management of any contracts it awards.
Bidders are invited to quote for either Lot 1 Domestic Waste Services, Lot 2 Clinical Waste Services, or Lot 3 Combined Domestic and Clinical Waste Services. The scope for these services requirements are as follows:
Domestic Waste — To provide a fully compliant waste collection, transportation and final disposal service (disposal to include recycling, energy recovery and final disposal). At present this service is to be provided at 41 sites across Birmingham and Solihull. Current estimated tonnage (based on average weight) of circa 1 000 tonnes per annum.
Clinical Waste — To provide a fully compliant waste collection, transportation, treatment and final disposal service.
At present this Service is to be provided at 29 sites across Birmingham and Solihull.
Current estimated tonnage (based on average weight) of circa 40 tonnes per annum.

II.1.6)Common procurement vocabulary (CPV)

90524400, 90513000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

As explained in Lot details provided.
Estimated value excluding VAT: 550 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 4.4.2016. Completion 30.3.2018

Information about lots

Lot No: 1Lot title: Domestic Waste Services

1)Short description

To provide a fully compliant waste collection, transportation and final disposal service (disposal to include recycling, energy recovery and final disposal).

2)Common procurement vocabulary (CPV)

90513000

3)Quantity or scope

At present this service is to be provided at 41 sites across Birmingham and Solihull. Current estimated tonnage (based on average weight) of circa 1 000 tonnes per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2Lot title: Clinical Waste Services

1)Short description

To provide a fully compliant waste collection, transportation, treatment and final disposal service.

2)Common procurement vocabulary (CPV)

90524400

3)Quantity or scope

At present this Service is to be provided at 29 sites across Birmingham and Solihull Current estimated tonnage (based on average weight) of circa 40 tonnes per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3Lot title: Domestic and Clinical Waste Services

1)Short description

To provide a fully compliant waste collection, transportation and final disposal service (domestic disposal to include recycling, energy recovery and final disposal).

2)Common procurement vocabulary (CPV)

90524400, 90513000

3)Quantity or scope

Domestic Waste — At present this service is to be provided at 41 sites across Birmingham and Solihull. Current estimated tonnage (based on average weight) of circa 1 000 tonnes per annum
Clinical Waste — At present this Service is to be provided at 29 sites across Birmingham and Solihull. Current estimated tonnage (based on average weight) of circa 40 tonnes per annum.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Pre-Qualification questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Pre-Qualification questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids are acceptable but the Authority may require the Consortium to incorporate a Special Purpose Vehicle and provide parent company guarantees.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders are required to be registered on the Due North etendering procurement system to take part any further in this procurement exercise and to access the Tender Documents and Schedules. Anyone can register and will be notified of any future Authority opportunities. The portal will add you to a pool of suppliers used by several NHS procurement departments throughout the country that use Due North. This gives a registered supplier the chance to bid on other work.

You will need to ensure you register your company details via the suppliers’ portal on the Due North system at: www.supplying2nhs.com

Bidders with an existing account should ensure all details are up to date. Should you not register your company details on the Due North E-tendering system you will not be able to proceed.
Please note that your formal tender must be returned via Due North by the Deadline for responses as detailed in the Pre-qualification/Tender Response Guidance Documents.

If you require any technical assistance using Due North, please contact ProContract Support on telephone +44 1670597 136 or email support@due-north.com.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Pre-Qualification questionnaire.
Minimum level(s) of standards possibly required: See Pre-Qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Pre-Qualification questionnaire.
Minimum level(s) of standards possibly required:
See Pre-Qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Pre qualification questionnaire used to shortlist bidders to manageable number of bidders that meet Authority requirements.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BSMHFT-15-111
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: May 2017 or if extended May 2018 or May 2019.
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.5.2015

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