Domestic Lifts and Hoists Servicing Contract London

Contract for the maintenance and repair of domestic stair lifts, vertical lifts, hoists and door openers.

United Kingdom-London: Lift-maintenance services

2017/S 015-023974

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Mayor and Bugesses of the Royal Borough of Greenwich
Woolwich Centre, 35 Wellington Street
London
SE16 6HQ
United Kingdom
Contact person: Shane Hughes
Telephone: +44 2078774592
E-mail: shughes@savills.com
NUTS code: UKI1

Internet address(es):Main address: http://www.royalgreenwich.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:www.royalgreenwich.gov.uk/info/829/procurement_-_contracts_management/305/new_tender_and_contract_opportunities

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Contract for the servicing and maintenance of domestic lifts and hoists.

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

Contract for the maintenance and repair of domestic stair lifts, vertical lifts, hoists and door openers in homes for residents with restricted mobility.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI1

Main site or place of performance:

Various social housing blocks in the areas of Greenwich, Greenwich Peninsula, Charlton, Plumstead, Kidbrooke, Eltham, Woolwich, Thamesmead and Abbey Wood in South East London.

II.2.4)Description of the procurement:

The Royal Borough of Greenwich (the ‘Authority’) is seeking expressions of interest from suitably qualified and experienced, specialist domestic lift maintenance service providers to enter into a long-term partnering arrangement to provide a planned and reactive maintenance and repair provision for its domestic stair lifts and hoists (the ‘Services’) to various of its residential housing stock comprising approximately 26 000 properties of which approximately 3 000 are leasehold.

The Authority intends to enter into a Term Contract under a bespoke form of TPC2005 (2013 version) with a single service provider for an initial term of 3 years extendable at the Authority’s sole discretion by a further 2 years up to a maximum of 5 years. The Services are in relation to the service, maintenance and repair of existing stair lifts, through floor lifts, step lifts, ceiling track hoists and automatic door openers/closers in various residential dwellings for people with restricted mobility.

The majority of the properties are part of the Authority’s housing stock but the Contract includes for services in properties owned by Registered Providers and some private owners that are managed by the Authority on their behalf.

The services include for:

(i) Carrying out an annual inspection and servicing of stair lifts, through floor / step lifts for people with restricted mobility;

(ii) Carrying out an annual inspection and servicing of ceiling track hoists for people with restricted mobility;

(iii) Providing a 24/7 responsive repairs service to attend to any breakdowns.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive 2014/24/EU of the European Parliament and of The Council. The criteria for choosing the number of candidates will be set out in the SQ. The SQ is available from the email address given at I.1 and must be returned by the date stipulated at section IV.2.2 to the address provided in the Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The Contract will be awarded for an initial period of three (3) years extendable at the Authority’s sole discretion for one further period of two (2) years up to a maximum of five (5) years. Please note the Contract Value quoted is for the initial 3 year term.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority wishes to support people who are in unemployed and small and medium enterprises to ensure that there is specific capacity to deliver the service it requires and promote sustainability through its procurement. Therefore this contract may contain community benefit clauses as allowed within Regulations 67 and 70 of the Public Contracts Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive 2014/24/EU of the European Parliament and of The Council. Suitability to pursue the professional activity required are set out in the SQ. The SQ is available from the email address given at I.1 and must be returned by the date stipulated at section IV.2.2 to the address provided.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Applicants will be required to complete a Selection Questionnaire (‘SQ’) consistent with The Public Contracts Directive 2014/24/EU of the European Parliament and of The Council. Suitability in respect of economic and financial standing are set out in the SQ. The SQ is available from the email address given at I.1 and must be returned by the date stipulated at section IV.2.2 to the address provided.

Minimum level(s) of standards possibly required:

The minimum turnover requirement for economic operators applying for the contract is an average annual turnover over the last three accounting periods of at least eight hundred thousand pounds (800 000 GBP). Economic operators not meeting these minimum levels will be disqualified from the process. Other financial requirements will be set out will be set out in the SQ.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Applicants will be required to complete a Selection Questionnaire consistent with The Public Contracts Directive 2014/24/EU of the European Parliament and of The Council. Suitability in respect of the Applicants’ required technical and professional activity are set out in the SQ. The SQ is available from the email address given at I.1 and must be returned by the date stipulated at section IV.2.2 to the address provided.

Minimum level(s) of standards possibly required:

As stated in the Selection Questionnaire.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/02/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/03/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the Works at its sole discretion. The Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the Contracting Authority shall be incurred entirely at that applicant’s / tenderer’s risk.

The Authority anticipates that the Business Transfers Directive 2001/23/EC of the European Parliament and of The Council as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractor under this procurement. The Authority’s detailed requirements will be set out in the Contract Documents.

Applicants are reminded the SQ and supporting documents will be made available to bidders via electronic mail and interested parties should contact Shane Hughes at Savills (UK) Limited) as set out at Section I.1 to receive these.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom

VI.5)Date of dispatch of this notice:

19/01/2017

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