Domiciliary Care and Respite at Home Services Framework Swansea

Domiciliary Care and Respite at Home Services Framework Swansea

Provide Domiciliary Care and Respite at Home Services for Swansea Council.

United Kingdom-Swansea: Health and social work services

2019/S 046-106368

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

City and County of Swansea
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 1792636000
E-mail: procurement@swansea.gov.uk
NUTS code: UKL18
Internet address(es):Main address: http://www.swansea.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of Domiciliary Care and Respite at Home Services

Reference number: CCS/18/132

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Framework Agreement is for the provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment. Business Wales will be delivering a tender specific workshop that will offer support and guidance in developing your skills and knowledge to tender for this Framework Agreement for Swansea Council. The workshop will take place on Tuesday 12th of March at the Civic Centre, Council Chamber, Oystermouth Road, Swansea, SA1 3SN. To secure a place please click on the following link: https://wales.business-events.org.uk/en/events/swansea-council-domiciliary-care-live-tender-workshop/

Places at this workshop are limited to 2 representatives per organisation. Please note that this is a tendering training workshop run by Business Wales and no representatives from Swansea Council will be present.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Lot 1: Zone1

Lot No: 1

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the tender documents.

II.2.4)Description of the procurement:

Zone 1 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be for an initial contract period of 1.10.2019 — 30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.

II.2)Description

II.2.1)Title:

Lot 2- Zone 2

Lot No: 2

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.2.4)Description of the procurement:

Zone 2 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be for an initial contract period of 1.10.2019 — 30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.

II.2)Description

II.2.1)Title:

Lot 3 – Zone 3

Lot No: 3

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.2.4)Description of the procurement:

Zone 3 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be for an initial contract period of 1.10.2019 — 30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.

II.2)Description

II.2.1)Title:

Lot 4: Zone 4

Lot No: 4

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.2.4)Description of the procurement:

Zone 4 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be for an initial contract period of 1.10.2019 — 30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.

II.2)Description

II.2.1)Title:

Lot 5: Zone 5

Lot No: 5

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.2.4)Description of the procurement:

Zone 5 as stated in the procurement documents. Provision of domiciliary care and respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be for an initial contract period of 1.10.2019 — 30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.

II.2)Description

II.2.1)Title:

Lot 6: Respite at Home Services (Sitting Service)

Lot No: 6

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKL18
Main site or place of performance:

Administrative area of the City and County of Swansea as detailed in the procurement documents.

II.2.4)Description of the procurement:

Specification as stated in the procurement documents. Provision of respite at home services for older people and younger adults with physical disabilities and/or sensory impairment.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 48

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Framework Agreement will be for an initial contract period of 1.10.2019 — 30.9.2023 with the option to extend up to 48 months at the discretion of the Council. The contract start date is indicative and subject to change.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

As stated in the procurement documents.

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The Framework will have an initial duration of four (4) years with an option to extend for an additional 48 months (the maximum duration is eight (8) years). The Services to which this Notice relates fall within the Regulation 74 of the Public Contracts Regulations 2015. Regulation 33, in particular 33(3), does not apply to this procurement.

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

Award criteria as stated in the procurement documents.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 18/04/2019
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

The services to which this notice relates fall within the Regulation 74 of the Public Contracts Regulations 2015 (Regulations). Although the Contracting Authority may voluntarily adopt certain provisions in the Regulations neither the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations save those applicable to services falling within Regulation 74. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the tender documents and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.

The Council may on or before each year of the anniversary of the commencement of the Framework Agreement undertake a refresh of the Framework (the “Refresh”). The Refresh will provide for, inter alia:

(i) providers of services similar to the Services to apply for appointment onto the Framework; and

(ii) current framework service providers to apply for appointment onto the framework in relation to different framework lots to those onto which they are currently appointed providing they do not exceed the conditions as per para 6.1 within the procurement documents.

Business Wales will be delivering a tender specific workshop that will offer support and guidance in developing tenderers skills and knowledge to tender for this Framework Agreement. The workshop will take place on Tuesday 12.3.2019 between 9:15 – 13:00 at the Civic Centre, Council Chamber, Oystermouth Road, Swansea, SA1 3SN. To secure a place please click on the following link: https://wales.business-events.org.uk/en/events/swansea-council-domiciliary-care-live-tender-workshop/

Places at this workshop are limited to 2 representatives per organisation. Please note that this is a tendering training workshop run by Business Wales and no representatives from the Council will be present. Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1) Register your company on the eTenderWales portal (this is only required once):

— navigate to the portal: http://etenderwales.bravosolution.co.uk

— click the “Suppliers register here” link,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an e-mail with your unique password (please keep this secure),

— agree to the terms and conditions and click “continue”.

2) Express an interest in the project:

— login to the portal with your username/password,

— click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier),

— click on the relevant ITT to access the content,

— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,

— this will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),

— click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3) Responding to the invitation to tender:

— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— e-mail: help@bravosolution.co.uk

— phone: +44 8003684850

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=89656

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

As stated in the Procurement documents.

(WA Ref:89656)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

City and County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 7966230649Internet address: http://www.swansea.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council may incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in Section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30 days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into

VI.4.4)Service from which information about the review procedure may be obtained

City and County of Swansea, Legal, Democratic Services and Business Intelligence
Civic Centre
Swansea
SA1 3SN
United Kingdom
Telephone: +44 7966230649Internet address: www.swansea.gov.uk

VI.5)Date of dispatch of this notice:

01/03/2019

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