Domiciliary Care Framework Tonypandy

Domiciliary Care Framework Tonypandy

There are circa 1 500 people that currently receive these services across RCT and Merthyr, accounting for approximately 15 000 weekly hours of care.

United Kingdom-Tonypandy: Social work and related services

2016/S 004-004047

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rhondda Cynon Taf CBC (for and behalf of itself and Merthyr Tydfil CBC)
The Pavilions, Clydach Vale
Contact point(s): Procurement
For the attention of: Ceri Millard
CF40 2XX Tonypandy
UNITED KINGDOM
Telephone: +44 1443680681

Internet address(es):

General address of the contracting authority: http://www.rctcbc.gov.uk/

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0276

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Rhondda-Cynon-Taff CBC
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rhondda-Cynon-Taff CBC
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: Rhondda-Cynon-Taff CBC
UNITED KINGDOM
Internet address: https://etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Merthyr Tydfil County Borough Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Domiciliary Care.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Various locations within the boundaries of Rhonnda-Cynon-Taff and Merthyr Tydfil.

NUTS code UKL15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 10
Justification for a framework agreement, the duration of which exceeds four years: Framework duration of 10 years that is, a fixed term of 6 years with an option to extend for a further 2 plus 2 years.
This procurement falls under the Light Touch Regime and accordingly is governed by Regulations 74-77 of the Public Contracts Regulations 2015. Regulation 33 (Framework agreements) does not apply to this procurement. So as to bring further benefits to the services being procured, the Council is seeking to put in place a longer term Framework Agreement.

II.1.5)Short description of the contract or purchase(s)

Rhondda Cynon Taf County Borough Council (RCT) is acting on behalf of itself and Merthyr Tydfil County Borough Council (‘The Contracting Authorities’) for the purposes of the establishment of a framework agreement for the provision of Domiciliary Care Services.
Domiciliary Care Services are services that deliver support to a person in their own home, to help them remain independent for as long as possible. There are circa 1 500 people that currently receive these services across RCT and Merthyr, accounting for approximately 15 000 weekly hours of care being delivered by the independent sector. Providers should note that these are current estimated figures and the actual numbers are expected to fluctuate during the term of the framework.
Providers are required to deliver a range of Domiciliary care services to Service User’s including but not limited to Elderly Frail, Physical Disability, Mental Health, Substance Misuse and Learning Disability needs. It will be expected that any successful provider be registered with CSSIW for all these types.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales athttp://www.sell2wales.gov.uk/search/search_switch.aspx?ID=38583

II.1.6)Common procurement vocabulary (CPV)

85300000, 85310000, 85312000, 85320000, 85000000, 98000000, 79622000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are circa 1 500 people that currently receive these services across RCT and Merthyr, accounting for approximately 15 000 weekly hours of care being delivered by the independent sector. Providers should note that these are current estimated figures and the actual numbers (and therefore values) are expected to fluctuate during the term of the framework.
Estimated value excluding VAT: 100 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Council will retain the option to extend the framework for a further period or periods of up to 2 plus 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2016. Completion 30.9.2026

Information about lots

Lot No: 1 Lot title: Rhondda, Taf

1)Short description

Rhondda, Taf West and Taf South.

2)Common procurement vocabulary (CPV)

85300000, 85310000, 85312000, 85320000, 85000000, 98000000, 79622000

3)Quantity or scope

Services to be carried out in Rhondda, Taf West and Taf South.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Cynon Taf and Merthyr

1)Short description

Cynon, Taf North, Merthyr.

2)Common procurement vocabulary (CPV)

85300000, 85310000, 85312000, 85320000, 85000000, 98000000, 79622000

3)Quantity or scope

Services carried out in Cynon, Taf North, Merthyr.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Any other conditions set out in the MOU and tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As set out in the MOU.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the MOU and PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Providers are required to deliver a range of Domiciliary care services to Service User’s including but not limited to Elderly Frail, Physical Disability, Mental Health, Substance Misuse and Learning Disability needs. It will be expected that any successful provider be registered with CSSIW for all these types. Providers must be registered with CSSIW for 1 or more category in order to be considered for selection.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 15
Objective criteria for choosing the limited number of candidates: As set out in the MOU.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RCT/PSS/S198/16
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.3.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2026.
VI.2)Information about European Union funds

VI.3)Additional information

All communication for this procurement will be conducted via the eTenderWales portal. It is the Candidates responsibility to ensure their contact details within eTenderWales are accurate. If you have any questions or require any clarifications these must be submitted via the ‘Messages’ function within the portal as soon as possible.
Bidders should note that the services which are the subject of this procurement fall within Schedule 3 to the new Public Contracts Regulations 2015 (‘the 2015 Regulations’) and accordingly the so called ‘Light Touch Regime’, as set out in Regulations 74-77, applies to this procurement. To this end the Council has chosen to follow a procurement procedure which is akin to the Restricted Procedure. For the avoidance of doubt the Council is not required to procure these services in line with the full extent of the 2015 Regulations, and is only obliged to comply with those parts of the 2015 Regulations which apply to the Light Touch Regime. That said, this procurement will follow a clear, structured and transparent process in order to ensure a fair and level playing field is maintained at all time and that all bidders are treated equally and fairly.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
It is proposed that existing care packages will transfer to the new Framework Agreement. It is therefore expected that The Transfer of Undertakings (Protection of Employment) — TUPE shall apply. The detail as to the transitional arrangements will be set out in the Invitation to Tender documentation.
(WA Ref:38583)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As to be set out in the tender documents.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Rhondda-Cynon-Taff CBC
Procurement Unit, Bronwydd House, Bronwydd Avenue
CF39 9DL Porth
UNITED KINGDOM
E-mail: purchasing@rctcbc.gov.uk
Telephone: +44 443680681
Internet address: www.rctcbc.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any contract award will be conditional on the Contract being approved in accordance with the Council’s internal procedures and the Council being generally able to proceed and will allow a voluntary standstill period of a minimum of 10 calendar days to elapse before sending confirmation of contract award to the successful Tenderer.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.1.2016

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