Domiciliary Care Services Framework Bedford

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of Domiciliary Care Services (BBC537665).

Reference number: BBC537665

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking to enter into a framework agreement with a number of suitably qualified organisations for the provision of domiciliary care services adults and children and short break services for children. More specifically, the Council is seeking to commission general domiciliary care services to vulnerable adults, which will be delivered across three (3) separate geographical zones within the Council’s administrative area. The Council is also seeking to commission domiciliary care services and short breaks for children and young people, which will be delivered across the Council’s entire administrative area.

II.1.5)Estimated total value

Value excluding VAT: 1 110 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 3

Maximum number of lots that may be awarded to one tenderer: 3

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Providers can only bid for up to two (2) of Lots 1, 2 and 3. There is no restriction on Lot 4. For example, a provider can bid for Lots 1 and 3 or they can bid for Lots 1, 3 and 4. However, no provider can bid for all four (4) Lots.

II.2)Description

II.2.1)Title:

Lot 1 — Adults General Domiciliary Care Services for Zone 1

Lot No: Lot 1

II.2.2)Additional CPV code(s)

85320000

II.2.3)Place of performance

NUTS code: UKH22

Main site or place of performance:

Bedfordshire CC.

II.2.4)Description of the procurement:

The Council is seeking to enter into a framework agreement with a number of suitably qualified organisations for the provision of domiciliary care services for adults and children and short break services for children. More specifically, the Council is seeking to commission general domiciliary care services to vulnerable adults, which will be delivered across three (3) separate geographical zones within the Council’s administrative area. The Council is also seeking to commission domiciliary care services and short breaks for children The Council is seeking to enter into a framework agreement with a number of suitably qualified organisations for the provision of domiciliary care services for adults and children and short break services for children. More specifically, the Council is seeking to commission general domiciliary care services to vulnerable adults, which will be delivered across three (3) separate geographical zones within the Council’s administrative area. The Council is also seeking to commission domiciliary care services and short breaks for children and young people, which will be delivered across the Council’s entire administrative area.

Existing care packages are outside the scope of the Framework Agreement and will therefore not automatically transfer from 1 provider to another.

Providers can only bid for up to two (2) of Lots 1, 2 and 3. There is no restriction on Lot 4. For example, a provider can bid for Lots 1 and 3 or they can bid for Lots 1, 3 and 4. However, no provider can bid for all four (4) Lots.

For each 1 of Lots 1, 2 and 3, a total of four (4) providers will be selected to enter into the Framework Agreement. The top two (2) ranking Bidders in each Lot will be awarded a ‘preferred provider’ status and will be offered, via a call-off arrangement, care packages purchased by the Council in the geographical zone or zones within which they have been successful. The remaining two (2) providers within each 1 of Lots 1, 2 and 3 will be awarded an ‘approved provider’ status and they will be offered, via a call-off arrangement, care packages purchased by the Council in the geographical zone or zones within which they have been successful in the event the preferred providers are unable to deliver them.

For Lot 4, a total of four (4) providers will be selected to enter into the Framework Agreement. The top two (2) ranking Bidders will be awarded a ‘preferred provider’ status and will be offered, via a call-off arrangement, care packages and short breaks purchased by the Council across the authority’s entire administrative area. The remaining two (2) providers will be awarded an ‘approved provider’ status and they will be offered, via a call-off arrangement, care packages and short breaks purchased by the Council across the authority’s entire administrative area in the event the preferred providers are unable to deliver them.

The call-off contracts will not be subject to a TUPE transfer.

The Council reserves the right to enter into the whole or part of this Framework Agreement, both in terms of the scale and scope of the Framework Agreement.

The publication of this Contract Notice and the Invitation to Tender (‘ITT’) Pack in no way commit the Council to award any contract pursuant to any tender process. More specifically, the Council reserves the right to:

— Cancel, postpone, suspend or abort the selection and evaluation process at any stage or this procurement in its entirety; and

— Amend the terms, conditions and/or requirements.

No business whatsoever is guaranteed under any resulting contract and there is no guarantee that any contract will be put in place in relation to this notice.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Duration in months: up to 24 (from the award of the contract including possible extensions).

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The procurement will be undertaken using the Council’s online secure e-tendering system and all interested organisations will need to register via the following link: https://www.delta-esourcing.com/delta/index.html

Full instructions of how to use the e-tendering system can be found on the relevant website, however in the event of any difficulties please contact the Council by emailing commercial.hub@bedford.gov.uk or alternatively by calling 01234 276420 for further assistance. In order to complete the registration process, the Council will need to contact you by phone, email or postal address and it is therefore essential that the contact details inserted on the system are accurate.

The access code to this contract opportunity will be provided once registered on the Delta e-Sourcing portal. Alternatively, it can be provided by the Commercial Hub team (please see email address below).

Interested organisations must also contact the Commercial Hub by emailing commercial.hub@bedford.gov.uk in order to ensure that the registration process and access to the tender documentation runs smoothly.

All interested organisations are required to return one (1) electronic copy of their completed responses to the Invitation to Tender document via the Council’s Delta e-Sourcing portal. Only those Tender submissions returned by the closing date and time will be deemed valid. Late submissions will not be accepted.

During the procurement process, it is compulsory for Bidders to utilise the e-tendering system as the main channel of communication and exchange of documents. In declaring an interest in this procurement process, Bidders agree to the use of this system.

The Council is conducting the procurement under the Open Procedure pursuant to the Public Contracts Regulations 2015 (‘the Regulations’). For the avoidance of any doubt, the services to be procured fall within Part 2 (Rules Implementing the Public Contracts Directive), Chapter 3 (Particular Procurement Regimes), Section 7 (Social and Other Specific Services) of the Regulations.

II.2)Description

II.2.1)Title:

Lot 2 — Adults General Domiciliary Care Services for Zone 2

Lot No: Lot 2

II.2.2)Additional CPV code(s)

85320000

II.2.3)Place of performance

NUTS code: UKH22

Main site or place of performance:

Bedfordshire CC.

II.2.4)Description of the procurement:

The Council is seeking to enter into a framework agreement with a number of suitably qualified organisations for the provision of domiciliary care services for adults and children and short break services for children. More specifically, the Council is seeking to commission general domiciliary care services to vulnerable adults, which will be delivered across three (3) separate geographical zones within the Council’s administrative area. The Council is also seeking to commission domiciliary care services and short breaks for children and young people, which will be delivered across the Council’s entire administrative area.