Domiciliary Care Tender Isle of Wight

Domiciliary Care Tender Isle of Wight

The Isle of Wight Council invites Tenders from suitably qualified and experienced providers for the provision of Domiciliary Care and Supported Living Services for people with a learning disability, supporting them in all aspects of their daily lives.

United Kingdom-Newport: Social work and related services

2015/S 042-072411

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isle of Wight Council
County Hall, High Street
For the attention of: Lucy McLaughlin
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 1983821000
E-mail: lucy.mclaughlin@iow.gov.uk

Internet address(es):

General address of the contracting authority: www.iwight.com

Electronic access to information: https://www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Domiciliary Care within Two Supported Living Services in Newport, Isle of Wight.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Isle of Wight.

NUTS code UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Isle of Wight Council invites Tenders from suitably qualified and experienced providers for the provision of Domiciliary Care and Supported Living Services for people with a learning disability, supporting them in all aspects of their daily lives. This includes daily living activities such as cooking and cleaning, personal care, community access and the implementation of personal health care plans to manage individuals’ physical, emotional and behavioural needs.
This tender specifically relates to the provision of Domiciliary Care and not the provision of accommodation.
The contract is to run from 1.8.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
The tender is divided into 2 lots:
Lot 1 — Tenants at Reeve Court.
Lot 2 — Tenants at Westhorpe.

II.1.6)Common procurement vocabulary (CPV)

85300000, 85310000, 85311100, 85311200, 85312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Isle of Wight Council invites Tenders from suitably qualified and experienced providers for the provision of Domiciliary Care and Supported Living Services for people with a learning disability, supporting them in all aspects of their daily lives. This includes daily living activities such as cooking and cleaning, personal care, community access and the implementation of personal health care plans to manage individuals’ physical, emotional and behavioural needs.
This tender specifically relates to the provision of Domiciliary Care and not the provision of accommodation.
The contract is to run from 1.8.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.
This tender is divided into 2 lots:
Lot 1 — Tenants at Reeve Court
Address of premises: Reeve Court, 52a Staplers Road, Newport, Isle of Wight, PO30 2DE
Reeve Court is a supported living service offering a home to a group of 5 individuals who have severe learning disabilities and complex needs including physical disability, communication difficulty, sensory disability, autism and behaviour which challenges services. The individuals are currently living in 3 1-bedroom flats and 1 2-bedroom flat. The flats have spacious grounds and a communal area for group activities where appropriate and there is office space on site.
The successful provider will be expected to provide outcome focussed person centred domiciliary support to this group of individuals. The provider will be required to pro-actively support these complex individuals with all aspects of daily living and support them to experience meaningful activities both in the community and within their own home.
The successful provider will be expected to supply one member of staff to each of the four flats throughout the day with shared care at night, some extra staffing may be required for 2:1 support dependent on assessed need.
Lot 2 — Tenants at Westhorpe
Address of premises: Westhorpe, 96 Carisbrooke Road, Newport, Isle of Wight, PO30 1DB
Westhorpe is a large detached residence, within easy walking distance of Newport town centre which offers people with a learning disability the opportunity to live an independent lifestyle within a communal setting
The successful provider will be expected to provide outcome focussed person centred domiciliary support for up to 10 services users living in 10 individual bed sits in a large detached residence who require 24 hour domiciliary support. These service users have a learning disability, and additional support needs including, autism, physical disability and dementia. The provider will be required to support these individuals with some aspects of daily living and to promote the opportunity to live a more independent lifestyle within the community and within a supported living setting.
The provider will provide one staff member 24 hours per day to provide this support and also up to 5 hours per day additional support for personal care, meal preparation and other household tasks.
For Both Lot 1 and Lot 2
The Council requires the Provider to:
(a) provide services to support Service Users remaining as independent as possible within their own homes appropriate to their individual circumstances, their prevailing state of health and their personal aspirations;
(b) enhance the quality of lives of Service Users living with a Learning disability;
(c) provide a proactive, flexible and innovative service that can adapt a variety of approaches depending for example, on the Service User’s changing level of functioning and personal choice;
(d) use a ‘doing with’ rather than ‘doing for’ approach, enhancing and promoting Service User choice and personal autonomy embodying the principles of person-centred care
(g) meet the needs of Service Users who present with complex health and social care needs;
(h) integrate the views of Service Users and carers into the Service, through developing local partnerships and involving Service Users in operational areas such as staff training and selection and quality assurance;
The overall expected allocated budget range, for both these Lots, is GBP 3 500 000 to GBP 3 750 000 for the total contract period (including the possible extension period).
This is broken down as follows:
Lot 1 — Tenants at Reeve Court
Range: GBP 2 865 000 to GBP 3 035 000
Lot 2 — Tenants at Westhorpe
Range: GBP 635 000 to GBP 715 000

The Invitation to Tender documents should only be requested by registering with the South East Business Portal —www.businessportal.southeastiep.gov.uk Suppliers must either login and then express interest, or register first as a supplier, and then express interest through the portal.

Estimated value excluding VAT:
Range: between 3 500 000 and 3 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is to run from 1.8.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — Tenants at Reeve Court

1)Short description

Reeve Court is a supported living service offering a home to a group of five individuals who have severe learning disabilities and complex needs including physical disability, communication difficulty, sensory disability, autism and behaviour which challenges services. The individuals are currently living in 3 1-bedroom flats and 1 2-bedroom flat. The flats have spacious grounds and a communal area for group activities where appropriate and there is office space on site.
The successful provider will be expected to provide outcome focussed person centred domiciliary support to this group of individuals. The provider will be required to pro-actively support these complex individuals with all aspects of daily living and support them to experience meaningful activities both in the community and within their own home.
The successful provider will be expected to supply 1 member of staff to each of the four flats throughout the day with shared care at night, some extra staffing may be required for 2:1 support dependent on assessed need.

2)Common procurement vocabulary (CPV)

85300000, 85310000, 85311100, 85311200, 85312000

3)Quantity or scope

Reeve Court is a supported living service offering a home to a group of five individuals who have severe learning disabilities and complex needs including physical disability, communication difficulty, sensory disability, autism and behaviour which challenges services. The individuals are currently living in 3 1-bedroom flats and 1 2-bedroom flat. The flats have spacious grounds and a communal area for group activities where appropriate and there is office space on site.
The successful provider will be expected to provide outcome focussed person centred domiciliary support to this group of individuals. The provider will be required to pro-actively support these complex individuals with all aspects of daily living and support them to experience meaningful activities both in the community and within their own home.
The successful provider will be expected to supply 1 member of staff to each of the four flats throughout the day with shared care at night, some extra staffing may be required for 2:1 support dependent on assessed need.
Estimated value excluding VAT:
Range: between 2 865 000 and 3 035 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see main description for details applicable to both lots.

Lot No: 2Lot title: Lot 2 — Tenants at Westhorpe

1)Short description

Westhorpe is a large detached residence, within easy walking distance of Newport town centre which offers people with a learning disability the opportunity to live an independent lifestyle within a communal setting
The successful provider will be expected to provide outcome focussed person centred domiciliary support for up to 10 services users living in ten individual bed sits in a large detached residence who require 24 hour domiciliary support. These service users have a learning disability, and additional support needs including, autism, physical disability and dementia. The provider will be required to support these individuals with some aspects of daily living and to promote the opportunity to live a more independent lifestyle within the community and within a supported living setting.
The provider will provide one staff member 24 hours per day to provide this support and also up to 5 hours per day additional support for personal care, meal preparation and other household tasks.

2)Common procurement vocabulary (CPV)

85300000, 85310000, 85311100, 85311200, 85312000

3)Quantity or scope

Westhorpe is a large detached residence, within easy walking distance of Newport town centre which offers people with a learning disability the opportunity to live an independent lifestyle within a communal setting
The successful provider will be expected to provide outcome focussed person centred domiciliary support for up to 10 services users living in ten individual bed sits in a large detached residence who require 24 hour domiciliary support. These service users have a learning disability, and additional support needs including, autism, physical disability and dementia. The provider will be required to support these individuals with some aspects of daily living and to promote the opportunity to live a more independent lifestyle within the community and within a supported living setting.
The provider will provide one staff member 24 hours per day to provide this support and also up to 5 hours per day additional support for personal care, meal preparation and other household tasks.
Estimated value excluding VAT:
Range: between 635 000 and 715 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please see main description for details applicable to both lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond and/or a parent company guarantee may be required. Further information will be provided within the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require bidders to take legal form, or to require one party to take primary liability or to require that each party takes joint and several liability. Further information will be provided within the tender document.
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete a Tenderer Questionnaire which the Council will use to evaluate and short list potential providers. The Council will assess their economic and financial standing, technical capacity and ability to ensure they meet the Council’s minimum requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the Tenderer Questionnaire, including submission of 2 years audited accounts, compliance with the Council’s insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2006 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider.
Minimum level(s) of standards possibly required: To meet the financial minimum thresholds the potential provider must comply with the following: — that if you have less than 2 years accounts information can be provided for either question 2.2, 2.3, 2.4 or 2.5 of the Tenderer Questionnaire, — that if the organisation is a subsidiary of a group information for 2.1, 2.2, 2.3, 2.4 and 2.5 of the Tenderer Questionnaire is provided for both the subsidiary and the ultimate parent company, — where a consortium or association is proposed the information in 2.1, 2.2, 2.3, 2.4 and 2.5 of the Tenderer Questionnaire is requested for each member company, — where the potential provider is dependant financially on a parent company confirmation is required that a parent guarantee is available if requested, — confirm that a bankers reference is available on request. This assessment will be a risk based assessment using the information provided and will be scored on a pass/fail basis.
Potential providers will also be asked to confirm that none of the exclusionary conditions of Regulation 23 (1) of the Public Contract Regulations 2006 (as amended) applies.
Potential providers will also be required to comply with the Council’s insurance requirements:
— 10 000 000 GBP employers liability;
— 10 000 000 GBP public liability.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The weighted criteria are as follows:
Skills and Capabilities, Business policies and practices, Previous Experience and References.
Minimum level(s) of standards possibly required:
The minimum competency threshold is 70 %. Any potential provider who passes all of the pass/fail questions and achieves a score of 70 % or above will be short listed and will have their price and quality submission assessed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Quality: Meeting the Specification – 27.5, Service Delivery – 27.5, Social Value – 5). Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ASC/1410/T01

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 7.4.2015 – 14:30

Place:

County Hall, Newport, Isle of Wight.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Council.
If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within the ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act.
Please note; it is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date.
Tenders can be submitted by completing an Invitation to Tender pack (‘ITT’) which is to be returned by no later than 14:00 Hrs on 7.4.2015.

The ITT should only be requested by registering with the SEBP — www.businessportal.southeastiep.gov.uk. Suppliers must either login and then express interest, or register first as a supplier, and then express interest through the portal.

The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts.
Any values listed in this contract notice are indicative and are given for the whole contract period including the possible extension.
Although documents will be available up to the closing time and date for submissions, it is the tenderers responsibility to ensure that they request the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date.
The date listed in section IV.3.4 is for the receipt of completed ITTs. ITTs received after the deadline (14:00 on 7.4.2015) will not be accepted.
The Council reserves the right not to make any award and reserves the right to accept all or part of any tender.
The Isle of Wight Council reserves the right to award both lots, either of the lots or no lots and reserves the right to award both lots to 1 provider or each lot to separate providers depending on which is the most economically advantageous option.
The Council does not guarantee any volumes of work to be awarded under this Agreement.
This is a non-mandatory OJEU Contract Notice. The Services constitute Part B services for the purposes of the Public Contract Regulations 2006 (Regulations) and the procurement is not therefore fully regulated by the Regulations. Neither a reference during or after this procurement process to the Regulations or the use of language or terminology common to the Regulations shall require the Council to conduct a fully regulated procurement in accordance with the Regulations. This notice is being placed for advertising purposes only.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The award of the contract will incorporate a voluntary minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all tenderers. Unsuccessful tenderers will be provided, as standard, with a full debrief in writing before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.2.2015

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