Doncaster Council Advocacy Services Tender 2017

Doncaster Council Advocacy Services Tender 2017

To deliver person centred Advocacy Services relating to health and social care services for adults residing in the borough of Doncaster.

United Kingdom-Doncaster: Health and social work services

2017/S 090-177382

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Doncaster MBC
Civic Office, Waterdale
United Kingdom
Contact person: Mrs Holly Wilson
Telephone: +44 1302735230
NUTS code: UKE31Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Advocacy Services.

Reference number: DN261411

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Doncaster Council are seeking a provider to deliver person centred Advocacy Services relating to health and social care services for adults residing in the borough of Doncaster.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE31

II.2.4)Description of the procurement:

The Council seeks competitive tenders for the provision of its Advocacy Services Contract, as outlined in the tender documentation. Details pertaining to the evaluation methodology are detailed within the tender documentation, but for avoidance of doubt this procurement shall be assessed on quality and price to establish the most economically advantageous tender (MEAT).

The Council is facing significant challenges and the financial envelope available for this contract is £350k per annum. It will be expected that the provider will work with the Council to release efficiency from the contract whilst not affecting the quality of service delivery to the client.

This service will be delivered in Doncaster, as per the above, to the following client list:

— Older People,

— People with Physical and Sensory Disabilities,

— People with Learning Disabilities,

— People with Mental Health issues,

— Adult Carers *,

— Other people with Social Care needs,

— Young People in transition to Adult services,

— Doncaster Prisoners **,

— People on the Autism Spectrum.

* The Council and partners have adopted the following definition of an adult carer as:

‘Someone who provides unpaid support to a family member, partner or friend who is ill, frail, disabled or has mental health or substance misuse issues, and the support they give impacts on their wellbeing’.

** Prison locations in Doncaster include: HMP Lindholme, HMP and YOI Moorland, HMP & YOI Hatfield & HMP & YOI Doncaster (privately run).

The contract will encompass:

These services will include:

— Professional Advocacy,

— Care Act Advocac,

— RPR,




This contract will be for 5 years with a possible 2 extensions available of 1 year, taking the total contract period to 7 years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

After 60 months there will be an option to extend by a further 12 months, with an additional option to extend after the 12 months period by a further 12 months. Taking the total contract period to a potential 84 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details within the tender documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Details within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/06/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/06/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Further notices will be published, if applicable, 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Corporate Procurement Team, Doncaster Council
Civic Office, Waterdale
United Kingdom
Telephone: +44 1302736000
E-mail: address:

VI.4.2)Body responsible for mediation procedures

Doncaster Council
Civic Office, Waterdale
United Kingdom
Telephone: +44 1302736000
E-mail: address:

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Public Contract Regulations 2015, Doncaster Council will incorporate a minimum of a 10 calendar day standstill period starting from the date when the award decision notification is dispatched EN Standard form 02 — Contract award notice 12/16 to bidders.

This period allows unsuccessful bidders to seek further de-briefing from Doncaster Council before the contract is entered in to. Applicants have until midnight of the second working day of the standstill period for their additional debriefing requests to reach Doncaster Council. A response to such a request must be provided to the bidder by a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contract Regulations 2015 provide for the aggrieved parties who have been harmed, or at risk of harm as a consequence of the breach of the procurement rules to bring action to the High Court. Any such action must be brought promptly and in any event within 3 months of the date when the grounds of the complaint first arose. Where a contract has been entered into, the Court may order the setting aside of the award decision or order Doncaster Council to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Court to set aside award decisions before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Doncaster Council, Head of Strategic Procurement
Civic Office, Waterdale
United Kingdom

VI.5)Date of dispatch of this notice:



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