Driver Hire Tender

Hire of Drivers for use in Emergency Situations.

United Kingdom-Treharris: Placement services of personnel

2016/S 051-085951

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Dwr Cymru Cyfyngedig
Pentwyn Road
For the attention of: Jenny Marshall
CF46 6LY Treharris
UNITED KINGDOM
Telephone: +44 1443452380
E-mail: jenny.marshall@dwrcymru.com

Internet address(es):

General address of the contracting entity: www.dwrcymru.com

Address of the buyer profile: https://dwrcymru-welshwater.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Hire of Drivers for use in Emergency Situations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: The DCC operating area covers Wales as well as adjoining parts of Herefordshire and Deeside.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 300 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Provision of drivers for use in emergency situations in either the North or South of Wales (or both).

II.1.6)Common procurement vocabulary (CPV)

79610000, 79620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To comply with the Water Industry Act 1991 and in accordance with the Security and Emergency Measures (Water and Sewerage Undertakers) Direction 1998, DCC has an obligation to ensure the provision of essential water supply at all times, including a civil emergency or any event threatening national security.
DCC seek the provision of the hire of drivers for use in emergency situations. Under the Framework, the Contractor will provide drivers on a short-term basis, which DCC will be able to request at any time day or night. The Contractor will provide drivers at short notice as detailed in the PQQ.
Drivers are required to drive DCC owned vehicles which are based at two DCC depots: one in Clydach, South Wales and the other in Dinas, North Wales. Drivers will be required to drive vehicles from the DCC depot to other locations which will be advised by DCC at the time of call-out.
Drivers will be required to drive any of the following DCC owned vehicles:
Articulated Tractor Unit 44 tonne
Rigid Tankers 18 tonne, 26 tonne and 32 tonne
Lorries Mounted with Cranes
The Tender will be split into 2 Lots geographically, as follows:
Lot1: Hire of Drivers — starting point Clydach, South Wales;
Lot 2: Hire of Drivers — starting point Dinas, North Wales.
All Tenderers will be invited to tender for both Lots, however Tenderers can choose to tender for only 1 of the 2 Lots if they wish.
Because it is not possible to predict the likelihood or nature of any emergency situations that may arise, there will be no guarantee of the level of work under this framework for the successful Contractor(s).
Estimated value excluding VAT
Range: between 700 000 and 3 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework is for 2 years with an option to extend by a further 3 years at 1 year intervals (total of 5 years altogether) at the sole discretion of DCC.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals:
Range: between 1 and 3

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hire of Drivers in Emergency Situations — South Wales

1)Short description:

Provision of drivers for use in emergency situations in the South of Wales.

2)Common procurement vocabulary (CPV)

79610000, 79620000

3)Quantity or scope:

To comply with the Water Industry Act 1991 and in accordance with the Security and Emergency Measures (Water and Sewerage Undertakers) Direction 1998, DCC has an obligation to ensure the provision of essential water supply at all times, including a civil emergency or any event threatening national security.
This procurement exercise is for the hire of drivers for use in emergency situations. Under the Contract, the Contractor will provide drivers on a short-term basis, which DCC will be able to request at any time day or night. The Contractor will provide drivers at short notice, in accordance with the response times as below:
Compliance must be as per the following response times:
Number of drivers required
Acknowledgement of request
Arrival of Driver at DCC Depot
Maximum (Hours)
Maximum (Hours)
1 to 5
1
2
6 to 11
1
3
12 and over
1
6
Note: Response times measured from time at which DCC’s request is made to Contractor’s Operation Centre.
Drivers are required to drive DCC owned vehicles which are based at 2 DCC depots: 1 in Clydach, South Wales and the other in Dinas, North Wales. Drivers will be required to drive vehicles from the DCC depot to other locations which will be advised by DCC at the time of call-out.
Drivers will be required to drive any of the following DCC owned vehicles:
Articulated Tractor Unit 44 tonne
Rigid Tankers 18 tonne, 26 tonne and 32 tonne
Lorries Mounted with Cranes.
This Lot is for:
Lot1: Hire of Drivers — starting point Clydach, South Wales
All Tenderers will be invited to tender for both Lots, however Tenderers can choose to tender for only 1 of the 2 Lots if they wish.
Because it is not possible to predict the likelihood or nature of any emergency situations that may arise, there will be no guarantee of the level of work under this framework for the successful Contractor(s).
Estimated value excluding VAT
Range: between 300 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots:

Please specify whether you are bidding for North Wales, South Wales or both.

Lot No: 2 Lot title: Hire of Drivers for use in Emergency Situations — North Wales

1)Short description:

Provision of drivers for use in emergency situations in the North of Wales.

2)Common procurement vocabulary (CPV)

79610000, 79620000

3)Quantity or scope:

To comply with the Water Industry Act 1991 and in accordance with the Security and Emergency Measures (Water and Sewerage Undertakers) Direction 1998, DCC has an obligation to ensure the provision of essential water supply at all times, including a civil emergency or any event threatening national security.
This tender is for the hire of drivers for use in emergency situations. Under the Contract, the Contractor will provide drivers on a short-term basis, which DCC will be able to request at any time day or night. The Contractor will provide drivers at short notice, in accordance with the response times as below:
Compliance must be as per the following response times:
Number of drivers required
Acknowledgement of request
Arrival of Driver at DCC Depot
Maximum (Hours)
Maximum (Hours)
1 to 5
1
2
6 to 11
1
3
12 and over
1
6
Note: Response times measured from time at which DCC’s request is made to Contractor’s Operation Centre.
Drivers are required to drive DCC owned vehicles which are based at two DCC depots: one in Clydach, South Wales and the other in Dinas, North Wales. Drivers will be required to drive vehicles from the DCC depot to other locations which will be advised by DCC at the time of call-out.
Drivers will be required to drive any of the following DCC owned vehicles:
Articulated Tractor Unit 44 tonne
Rigid Tankers 18 tonne, 26 tonne and 32 tonne
Lorries Mounted with Cranes
The Tender will be split into 2 Lots geographically. This Lot is for the Hire of Drivers — starting point Dinas, North Wales
All Tenderers will be invited to tender for both Lots, however Tenderers can choose to tender for only 1 of the 2 Lots if they wish.
Because it is not possible to predict the likelihood or nature of any emergency situations that may arise, there will be no guarantee of the level of work under this framework for the successful Contractor(s).
Estimated value excluding VAT
Range: between 300 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots:

Please specify whether you are bidding for North Wales, South Wales or both.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

To be defined in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be defined in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be defined in the Invitation to Tender.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders are able to bid for 1 or more of the lots and must specify whether they are bidding for the North or South of Wales (or both).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: To be defined in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Drivers must carry HGV1 license.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

DCWW/286/2015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 11.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers Instructions — How to express interest in this opportunity:
1. Register your company on the DCC eSourcing portal (this is only required once)
— Browse to the DCC eSourcing Portal:

https://dwrcymru-welshwater.bravosolution.co.uk and click the link to register:

— Accept the terms and conditions and click ‘continue’;
— Enter your correct business and user details;
— Note the username yo chose and click ‘Save’ when complete;
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Opportunity:
— Login to the portal with the username/password;
— Click the ‘PQQs/ITTs Open to all Suppliers’ link.
These are Pre-Qualification Questionnaires or Invitation to Tenders open to any registered supplier)
— Click on the relevant PQQ/ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ/ITT into your ‘My PQQ/My ITTs’ page (this is a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Opportunity:
— Click ‘My response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT.
— There may be a mixture of online and offline actions for you to perform (there is a detailed online help available).
— You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the Bravo eSourcing help desk on +44 8003684850 — details are provided on the DCC eSourcing Portal.
— You must download the documents yourself after you have expressed an interest, they will not be sent to you.
— Expressions of Interest will only be accepted through the eSourcing portal.
— All documentation must be returned electronically via the eSourcing portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Tenderers have the right to challenge as provided for within regulation 47 of the Utilities Contracts Regulations 2006 (as amended).
Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.3.2016

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