Dumfries and Borders Civil Engineering Framework Contract

Dumfries and Borders Civil Engineering Framework Contract

4 Lots. Lot 1: Dumfries (West) – New forest roads, forest road upgrades, forest road maintenance, harvest facilities plus recreation facilities and maintenance 3 000 000 GBP.

United Kingdom-Edinburgh: Works for complete or part construction and civil engineering work

2015/S 118-214863

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
Silvan House, 231 Corstorphine Road
Contact point(s): Procurement Central Services
For the attention of: Beverley Davenport
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 3000676559
E-mail: procurement.services@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Forestry Commission
Silvan House, 231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 3000676559
E-mail: procurement.services@forestry.gov.uk
Internet address: www.forestry.gov.uk

Tenders or requests to participate must be sent to: Forestry Commission
Silvan House, 231 Corstorphine Road
Contact point(s): Central Services — Procurement
For the attention of: Beverley Davenport
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 3000676559
E-mail: procurement.services@forestry.gsi.gov.uk
Internet address: www.forestry.gov.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: forestry

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Dumfries and Borders Civil Engineering Framework Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Dumfries and Borders Area.

NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 14

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 7 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Forestry Commission is inviting tenders for Dumfries and Borders Civil Engineering Works Framework Contract
Our intention is to award this Framework Contract for a period of 4 years.
Lot 1: Dumfries (West) — New forest roads, forest road upgrades, forest road maintenance, harvest facilities plus recreation facilities and maintenance 3 000 000 GBP.
Lot 2: Borders (East) — New forest roads, forest road upgrades, forest road maintenance, harvest facilities plus recreation facilities and maintenance — 2 000 000 GBP.
Lot 3: Dumfries (West) — Hired machinery 1 000 000 GBP.
Lot 4: Borders (East) — Hired machinery 1 000 000 GBP.
Suppliers are free to apply for one or all lots.
Bidders are required to attend a mandatory Bidder Briefing Day to help them understand more about the requirements of this Framework Contract.
It should be noted that the nature of the Works is unpredictable, fragmented and will be spread throughout the Dumfries and Borders Area. Before submitting a bid, all Contractors should consider whether the nature of this delivery requirement is appropriate to their particular circumstances.

II.1.6)Common procurement vocabulary (CPV)

45200000, 45500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total value of this Framework Contract over the entire period, including any extension options, will be in the region of 7 000 000 GBP. This will be split into 4 lots.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Dumfries West

1)Short description

New forest roads, forest road upgrades, forest road maintenance, harvest facilities plus recreation facilities and maintenance.

2)Common procurement vocabulary (CPV)

45200000

3)Quantity or scope

Lot 1 work will be awarded via mini-competition. Mini-competitions will require the contractor to return a priced NEC3 Short Form Contract together with a method statement and programme for the work (the detail of which will be commensurate with the complexity of the work). The method statement and programme will be evaluated as either pass or fail and on successful progression through this stage, the work will then be awarded to the lowest price bidder. Where the work is deemed by the FCS manager to be more complex than the examples used for the Framework pricing (Appendices 3a and 3b), the following weighting will be used to evaluate the submission, however we reserve the right to amend these where we deem appropriate:

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

We intend to accept up to 6 suppliers on to the Framework Contract for Lots 1 although we reserve the right to take a more appropriate number where necessary.
We also reserve the right to contract out-with the Framework Contract if we deem necessary.

Lot No: 2Lot title: Borders (East)

1)Short description

New forest roads, forest road upgrades, forest road maintenance, harvest facilities plus recreation facilities and maintenance.

2)Common procurement vocabulary (CPV)

45200000

3)Quantity or scope

Work will be awarded via mini-competition. Mini-competitions will require the contractor to return a priced NEC3 Short Form Contract together with a method statement and programme for the work (the detail of which will be commensurate with the complexity of the work). The method statement and programme will be evaluated as either pass or fail and on successful progression through this stage, the work will then be awarded to the lowest price bidder. Where the work is deemed by the FCS manager to be more complex than the examples used for the Framework pricing (Appendices 3a and 3b), the following weighting will be used to evaluate the submission, however we reserve the right to amend these where we deem appropriate:

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

We intend to accept up to 6 suppliers on to the Framework Contract for Lot 2, although we reserve the right to take a more appropriate number where necessary.
We also reserve the right to contract out-with the Framework Contract if we deem necessary.

Lot No: 4Lot title: Borders East -Hired Machinery

1)Short description

Hired Machinery.

2)Common procurement vocabulary (CPV)

45500000

3)Quantity or scope

Work will be allocated using the pre-submitted rates (Appendix 4). On/off costs, welfare provision and availability for the hired machinery required will be established via e-mail to all contractors on the hired machinery framework, with a Hired Machinery Call Off Contract being awarded to the bidder who can provide all of the required plant at the lowest total cost. Emergency jobs where the contractor is required on site within 24 hours will be awarded directly to the Framework Contractor with the lowest hired machinery rate/ combined rates for the machinery required, as calculated from the pre-submitted rates. If this contractor is not available or contactable for this emergency work, the next lowest will be approached and so on. On/off costs and welfare provision costs will not be part of the procurement process for emergency jobs but instead will be agreed between both parties at the point of acceptance of the work.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Work which is not practicable to put out under Lots 1 & 2 mini-competition plus emergency jobs which are required within 24 hours, will be carried out using the Hired Machinery lists in Appendix 4. This will include, but not be limited to, operations such as road patching/re-surfacing/pothole repair, culvert replacement, harvest facility construction, harvest damage repair, grading and rolling, roadside ditching, storm repair, vegetation removal, quarry stripping, snow clearance and forest road gritting. Emergency work will be deemed to be work which if not undertaken will, in the FCS manager’s opinion, give rise to a significant health and safety or environmental issue.
Under the Framework Contract, you will assume the roles and responsibilities as laid down in the Construction (Design and Management) Regulations 2015 (or later revisions), which will be the Contractor.
There will be some overlap in work required to be carried out between Lots 1/2 and Lots 3/4 in both geographical areas, and it will be at the FCS manager’s discretion as to which Lot is used.

Lot No: 3Lot title: Dumfries (West) — Hired machinery

1)Short description

Hired Machinery.

2)Common procurement vocabulary (CPV)

45500000

3)Quantity or scope

Work will be allocated using the pre-submitted rates (Appendix 4). On/off costs, welfare provision and availability for the hired machinery required will be established via e-mail to all contractors on the hired machinery framework, with a Hired Machinery Call Off Contract being awarded to the bidder who can provide all of the required plant at the lowest total cost. Emergency jobs where the contractor is required on site within 24 hours will be awarded directly to the Framework Contractor with the lowest hired machinery rate/ combined rates for the machinery required, as calculated from the pre-submitted rates. If this contractor is not available or contactable for this emergency work, the next lowest will be approached and so on. On/off costs and welfare provision costs will not be part of the procurement process for emergency jobs but instead will be agreed between both parties at the point of acceptance of the work.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

Work which is not practicable to put out under Lots 1 and 2 mini-competition plus emergency jobs which are required within 24 hours, will be carried out using the Hired Machinery lists in Appendix 4. This will include, but not be limited to, operations such as road patching/re-surfacing/pothole repair, culvert replacement, harvest facility construction, harvest damage repair, grading and rolling, roadside ditching, storm repair, vegetation removal, quarry stripping, snow clearance and forest road gritting. Emergency work will be deemed to be work which if not undertaken will, in the FCS manager’s opinion, give rise to a significant health and safety or environmental issue.
Under the Framework Contract, you will assume the roles and responsibilities as laid down in the Construction (Design and Management) Regulations 2015 (or later revisions), which will be the Contractor
There will be some overlap in work required to be carried out between Lots 1/2 and Lots 3/4 in both geographical areas, and it will be at the FCS manager’s discretion as to which Lot is used.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All minimum requirements are identified within the ITT document.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: All Minimum requirements are identified within the ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(2) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
Minimum level(s) of standards possibly required:
All minimum are identified within the ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CE/14/714/20
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.7.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Selection and Quotation Procedure This particular Framework Contract will operate as follows:
Lots 1 and 2 — work will be awarded via mini-competition. Mini-competitions will require the contractor to return a priced NEC3 Short Form Contract together with a method statement and programme for the work (the detail of which will be commensurate with the complexity of the work). The method statement and programme will be evaluated as either pass or fail and on successful progression through this stage, the work will then be awarded to the lowest price bidder. Where the work is deemed by the FCS manager to be more complex than the examples used for the Framework pricing (Appendices 3a and 3b), the following weighting will be used to evaluate the submission, however we reserve the right to amend these where we deem appropriate:
Quality: 40 %
Price: 60 %
Lots 3 and 4 — work will be allocated using the pre-submitted rates (Appendix 4). On/off costs, welfare provision and availability for the hired machinery required will be established via e-mail to all contractors on the hired machinery framework, with a Hired Machinery Call Off Contract being awarded to the bidder who can provide all of the required plant at the lowest total cost. Emergency jobs where the contractor is required on site within 24 hours will be awarded directly to the Framework Contractor with the lowest hired machinery rate/ combined rates for the machinery required, as calculated from the pre-submitted rates. If this contractor is not available or contactable for this emergency work, the next lowest will be approached and so on. On/off costs and welfare provision costs will not be part of the procurement process for emergency jobs but instead will be agreed between both parties at the point of acceptance of the work.
Confirmation of rates for hired machinery will be sought annually from all Framework Contractors on Lots 3 and 4.
The conditions contained in the Framework Contract, along with Appendix 1 — Additional Conditions, and Appendix 2 — Pricing Instructions will apply to all Package Orders.
Any further call-off specific instructions or conditions will be contained within the NEC3 Short Form Contract or Hired Machinery Call Off Contract at the time of issuing. Scope of the Framework Contract
Lots 1 and 2 Further Details
Construction of new forest roads and upgrade of existing forest roads will include operations such as construction of formation; laying and compaction of road metal base and wearing courses; grading and profiling; widening of existing forest roads; roadside drain construction; installation of large and small diameter culverts; construction of passing places/turning heads/harvest facilities and in occasional circumstances may also include quarry/roadline blasting/breaking and/or crushing/screening plus quarry stripping/development works and bituminous surfacing works (in common with all elements blasting/crushing and bituminous surfacing may be subcontracted if required). Maintenance work will include operations such as re-surfacing/patching, grading & rolling, large and small diameter culvert replacement, roadside ditching, roadside/surface vegetation control, storm repair, harvest damage repair, forest road snow clearance and gritting.
These Lots may also include car park construction/maintenance work, footpath construction/maintenance work, pond construction/maintenance work plus other similar civil engineering works.
In order to identify and select competent contractors for lots 1 and 2 of the Framework contract, we have produced actual jobs (See section 8 and appendices 3a and 3b) which we will use for evaluation purposes. Suppliers submitting tenders at this stage will be required to provide answers based on these actual jobs (see section 7). These jobs will be awarded as one of the first pieces of work under the framework in each of the respective locations and will commence shortly after the framework award as specified in the appendices 3a and 3b.
Under the Framework Contract, you will assume the roles and responsibilities as laid down in the Construction (Design and Management) Regulations 2015 (or later revisions), which will be the Principal Contractor, Contractor and/or Designer, as appropriate. Mini competitions will set out the appointments for specific works packages.
Lots 3 & 4 Further Details
Work which is not practicable to put out under Lots 1 and 2 mini-competition plus emergency jobs which are required within 24 hours, will be carried out using the Hired Machinery lists in Appendix 4. This will include, but not be limited to, operations such as road patching/re-surfacing/pothole repair, culvert replacement, harvest facility construction, harvest damage repair, grading and rolling, roadside ditching, storm repair, vegetation removal, quarry stripping, snow clearance and forest road gritting. Emergency work will be deemed to be work which if not undertaken will, in the FCS manager’s opinion, give rise to a significant health & safety or environmental issue.
Under the Framework Contract, you will assume the roles and responsibilities as laid down in the Construction (Design and Management) Regulations 2015 (or later revisions), which will be the Contractor.
There will be some overlap in work required to be carried out between Lots 1/2 and Lots 3/4 in both geographical areas, and it will be at the FCS manager’s discretion as to which Lot is used
General Requirements for all Lots 1,2,3 and 4.
In all call-offs under the Framework Contract we expect contractors to use the most energy, fuel and water efficient methods available, where practical and cost effective.
Certification:
All operators/drivers must have a full current driving licence.
All operators/drivers must have the appropriate current competency certification (CPCS/driver CPC) or suitable equivalent (equivalency to be demonstrated by the contractor to the satisfaction of the Forestry Commission manager) for the type of plant they are operating.
Operators and other works personnel working in a quarry will also require to have a current MPQC approved quarry passport.
The contractor must also be able to supply operators and a supervisor who have the appropriate New Roads and Streetworks qualifications as and when required for any works within a public road boundary.
A minimum of 2 personnel working on any site (and all lone workers) must have a current certificate in
Emergency First Aid at Work + F. (‘+F’ will be recognised when ‘Forestry context’ or ‘remote sites’ or ‘+F’ is noted on certificate or supporting correspondence). A worksite and a quarry will be deemed to be 2 separate sites, and the above stated first aid requirements will apply to both locations.

All requests for ITT documents must be made via Forestry Commission Procurement Services — Central Services;procurement.services@forestry.gsi.gov.uk

A mandatory bidder briefing day will be held. ALL prospective bidders MUST attend this day in order to submit a bid. bidders may send a maximum of 2 representatives to the bidder day and must email the names of their representatives to the contact at page 1 of the of this Invitation to Tender.
(SC Ref:401924).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of Procurement
231 Corstorphine road
Edinburgh
UNITED KINGDOM
E-mail: procurement.service@forestry.gsi.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.6.2015

Enjoyed this post? Share it!