DVA ICT Strategic Partner Contract

DVA ICT Strategic Partner Contract

The Department for Infrastructure Driver and Vehicle Agency has a requirement to procure an ICT Strategic Partner who will work closely with DVA in implementing a new system.

United Kingdom-Belfast: IT services: consulting, software development, Internet and support

2018/S 069-153144

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Department for Infrastructure
DVA, 148-158 Corporation St
Belfast
BT1 3DH
United Kingdom
E-mail: strategicdelivery.cpd@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

DfI — DVA ICT Strategic Partner

Reference number: 1214432

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Department for Infrastructure (DfI) Driver and Vehicle Agency (DVA) has a requirement to procure an ICT Strategic Partner who will work closely with DVA in implementing a new system, support existing systems, and provide call-off development and ongoing suggestions for innovation in accordance with developments in the marketplace. The Contracting Authority wishes to establish a contract with an Economic Operator for the delivery of the DVA ICT Strategic Partner, building on the current solution though enhanced to fully exploit changing technology and new business opportunities in a digital first context. DVA will require a strategic partner to:

— Develop a Booking and Rostering software application,

— Support all of DVA’s software applications from October 2019,

— Provide call-off development services.

II.1.5)Estimated total value

Value excluding VAT: 60 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72320000
72268000
72230000
72227000
48810000
48800000
48000000
72250000
72222300
50324100
72200000
72212422
72212517
72253200
72500000
72220000
72221000
72222000
72222100
72222200
72223000
72224000
72224100
72316000
79990000
79996000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The Department for Infrastructure (DfI) Driver and Vehicle Agency (DVA) has a requirement to procure an ICT Strategic Partner who will work closely with DVA in implementing a new system, support existing systems, and provide call-off development and ongoing suggestions for innovation in accordance with developments in the marketplace. The Contracting Authority wishes to establish a contract with an Economic Operator for the delivery of the DVA ICT Strategic Partner, building on the current solution though enhanced to fully exploit changing technology and new business opportunities in a digital first context. DVA will require a strategic partner to:

— Develop a Booking and Rostering software application,

— Support all of DVA’s software applications from October 2019,

— Provide call-off development services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 60 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

Please refer to the information set out in the Project Information Memorandum and Selection Questionnaire.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

After the initial contract period, there will be an option to extend for up to three (3) years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A selection process will be used to identify economic operators, who having submitted a response to the SQ, sufficiently demonstrate to the Authority’s satisfaction the appropriate technical and professional ability, economic, financial and legal standing to meet the requirements of the DVA ICT Strategic Partner Contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Economic Operators will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Economic Operators will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Economic Operators will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the Project Information Memorandum and Selection Questionnaire.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the Authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental clauses in order to promote equality of opportunity and sustainable development. Further details are set out at Section VI.3 below and furthermore in the Project Information Memorandum.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/05/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The figure indicated in II.1.5 and II.2.6 represents the potential value of the contract over the maximum contract term which ranges from 30 000 000 GBP to 60 000 000 GBP. This range reflects the potential scale of the contract and takes into account changes and potential modifications to the contract that may be required due to legislative, operational and technological developments and/or additional functions and services that DVA may be required to provide during the contract term. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition.. Further to section II.2.11, the Authority will determine precisely what optional services may be required during the term of the contact. In addition to the optional services, the Authority reserves the right to modify and vary the contract to provide for additional services that are complementary to the services to be provided under the DVA ICT Strategic Partner Contract in order to address future Departmental functions and requirements and/or additional ICT requirements, such as:

— Services that allow for enhancements and developments to be created, implemented and maintained throughout the system,

— Services that allow for new service modules to be added to the system,

— Services that develop, assist, maintain and improve the functionality, operation, or performance of the system,

— Services to facilitate, assist and support the integration of the system with other systems used by DVA and/or other systems used by the Northern Ireland Civil Service,

— Services to support the inclusion and maintenance of additional users of the system,

— Services providing for and enabling adjustments to the system to reflect legislative, operational and technological developments.

In relation to the detailed services detailed above and following the award of the DVA ICT Strategic Partner Contract, the Department reserves the right to resort to the negotiated procedure without prior publication of a contract notice pursuant to Regulation 32 (9) of the Public Contract Regulations 2015. Any date given in Section IV above is a best estimate at the time of dispatch of this notice. The contracting authority reserves the right to extend any such date.. Social Benefit Objectives. Buy Social clauses may apply to this contract requiring the contractor to deliver measurable targets for the employment of ‘new entrant trainees’. The term ‘new entrant trainee’ includes apprentices, professional trainees, student placements and trainees in support and administration roles. Further information on the inclusion of Buy Social clauses can be accessed at http://buysocialni.org/ Contract Monitoring. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Written Warning and Notice of Unsatisfactory Performance and this Contract may be terminated. The issue of a Notice of Written Warning and Notice of Unsatisfactory Performance may result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to three (3) years from the date of issue of the Notice..

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeal/mediation procedures apart from the High Courts of Justice Northern Ireland.
Belfast
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/04/2018

 

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