DWP Estates Supply Chain Integrator Services
The service will include the provision and management of a help desk and work order management system.United Kingdom-London: Property management services of real estate on a fee or contract basis
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department for Work and Pensions
Floor 5, Caxton House, 6-12 Tothill Street
For the attention of: Malcolm Macconnell
SW1H 9NA London
Telephone: +44 01216263230
Fax: +44 01216263230
General address of the contracting authority: https://www.gov.uk/government/organisations/department-for-work-pensions
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: DWP Offices and Supplier Premises. The Department has the largest proportion of the overall Government civil estate at around 15 %, equating to around 1 500 000 square metres.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 0 GBP
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
70330000, 48000000, 79410000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 0 and 140 000 000 GBP
II.2.2)Information about options
Description of these options: DWP intends to award a contract for a period of 5 years with the option to extend this initial period for 2 additional periods of 1 year. This period will include a mobilisation phase ahead of the anticipated service commencement date of 1.4.2018.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: DWP is procuring an independent management capability, (the Integrator), to act impartially on its behalf in order to ensure DWP Estates and the DWP Estates Supply Chain operates safely, efficiently and effectively, ensuring all contractual obligations and requirements are fully delivered at the required levels of service/quality at (or below) the agreed costs. The serviced will include the provision and management of a help desk and work order management system, and information and management reporting systems. Further details of the contract and specification will be provided during the PQQ stage.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: Any Contracting Entity bidding will be required to have a minimum annual turnover of 30 000 000 GBP in its most recent trading year. Please also see the financial tests referred to in the Instructions to Potential Suppliers.
All suppliers who respond to this Notice will be requested to complete a PQQ using Bravo Solution which will request details of their technical capacity. Please see the Instructions to Potential Suppliers for further details.
Minimum level(s) of standards possibly required:
The Contracting Authority will not consider suppliers who cannot demonstrate appropriate experience. Please see the Instructions to Potential Suppliers for further details.
III.3.1)Information about a particular profession
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2016/S 115-205062 of 16.6.2016
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 31.8.2016 – 17:00
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
DWP serves over 22 000 000 customers, employing around 90 000 people; roughly 20 % of all Government and Civil Service employees. The Department has the largest proportion of the overall Government civil estate at around 15 %, equating to around 1 500 000 square metres.
DWP does not own any of the property it occupies. 96 % of the estate falls under a commercial agreement, (commonly known as the PRIME contract), that delivers fully serviced accommodation including facilities management services in addition to property/asset management services.
DWP must exit the PRIME contract when it ends on 31.3.2018; there is no ability to extend because, following the expansion of the contract in 2003 DWP took advantage of an exemption in the procurement regulations not to run a competitive tender. This meant however, that the Department’s ability to negotiate any further extensions to the contract is now exhausted. DWP must put in place new replacement property, Facilities Management (FM) and other contracts prior to 1.4.2018 with services being delivered from 1.4.2018.
The Contracting Authority intends to use an eTendering system.
How to Express Interest in this Tender:
1. Register on the eSourcing portal (this is only required once): https://dwp.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note your chosen username and click ‘Save’. You will receive an email with your password (keep this secure).
2. Express an Interest in the Tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT (Estates Supply Chain Integrator Services PQQ) to access the content — Click the ‘Express Interest’ button at the top of the page — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (A secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion. Follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions to complete (detailed online help available). To submit your reply use the ‘Submit Response’ button (top of the page).
For further assistance please consult the online help, or the eTendering help desk. DWP expressly reserves the rights: (i) To use a reverse auction; (ii) To cancel this procurement at any stage; (iii) To not award any contract as a result of the procurement process commenced by publication of this notice; (iv) and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
The DWP Estates Supply Chain shall include:
a) The Integrator; will undertake the day to day operational management of the DWP Estates Supply Chain as well as overall estates coordination and management including provision of a help desk and work order management system, information and management reporting Systems.
b) Facilities Management Provider; providing building and asset maintenance including mechanical, electrical and building fabric works and soft services including cleaning, catering, waste disposal, removal and secure destruction of confidential waste, etc. and also minor building works.
c) Security Services Provider; providing manned guarding, security systems (including hardware), 24/7 systems monitoring / control centre and reactive services/incident response and management, also assisting in the preparation of site specifications based on risk assessments and managing changes to Government security threat status.
d) Projects Provider(s): including professional services, main contractors and specialist sub-contractors providing life cycle works, moves and changes and other project work, and also furniture, fixtures and equipment suppliers.
e) Lease and Landlord Management Provider; managing the portfolio of DWP leases (including rent reviews, liaison with landlords, etc.) and intra-Government and wider public sector occupancy agreements.
The Contracting Authority is using the Competitive with Negotiation procedure for this procurement (the Integrator). The Contracting Authority plans on awarding the contract following the procedure to the potential supplier who provides the most economically advantageous tender using a 60 % quality/40 % price evaluation methodology. The Authority will confirm the evaluation criteria at the Invitation to Tender stage.
VI.4.1)Body responsible for appeal procedures
Department for Work and Pensions (DWP)
Estates Team, Floor 5, Caxton House, 6-12 Tothill street
SW1H 9NA London
Telephone: +44 01216263230
Internet address: www.dwp.gsi.gov.uk
Fax: +44 01216263230
Body responsible for mediation procedures
Fax: +44 01216263230
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: