E-Discovery Tool Tender

E-Discovery Tool Tender

The Financial Conduct Authority (FCA) is looking to replace its existing E-Discovery solution with a Commercial-Off-the-Shelf (COTS) package, or an alternative Software as a Service Offering (SAAS).

United Kingdom-London: Software package and information systems

2017/S 089-174045

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Financial Conduct Authority
25 The North Colonnade
E14 5HS
United Kingdom
E-mail: david.lavelle@fca.org.uk
NUTS code: UK
Internet address(es):Main address: www.fca.org.uk

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://fca.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://fca.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement


E-Discovery Tool.

Reference number: Project_18073-ACT-16-087 E-Discovery Tool

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Financial Conduct Authority (FCA) is looking to replace its existing E-Discovery solution with a Commercial-Off-the-Shelf (COTS) package, or an alternative Software as a Service Offering (SAAS) (subject to meeting FCA Security requirements). The FCA is seeing an increase in the volume and complexity of its case data. Therefore, the FCA would like to improve the efficiency and effectiveness of its review process by adopting new technology and ways of working.

The scope of this procurement will also include implementation services, maintenance and support services and the migration of data from the FCA’s existing system to the new system.

II.1.5)Estimated total value

Value excluding VAT: 10 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

The Enforcement and Markets Oversight division within the FCA has approximately 400 employees, not including contractors, who use the Evidence Management System (EMS) software, which currently stores around 120 000 000 documents. Digital evidence review and analysis are core capabilities required to support regulatory, civil and criminal case work. The quality of these capabilities has a direct impact on the FCA’s ability to undertake effective and efficient enforcement action and to assist the FCA with effective credible deterrence.

The requirement is for a COTS package with the ability to deliver the following outcomes:

*effective evidence management and production of reviewed material,

*appropriate management of sensitive/protected information.

The system must be able to provide the below key strategic functionalities:

*industry standard productions,

*a robust and scalable system.

We are looking for a supplier that can deliver a partnership approach.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

3 years in 1 year increments.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 221-402522

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/06/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/06/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

To register to respond to the SQ 1. Existing users can login to the eSourcing portal: https://fca.bravosolution.co.uk and new users should follow the registration process to receive a username and password. 2. Login to the portal — Click the ‘PQQs/ITTs Open to all Suppliers’ link. Click on project_18073-ACT-16E-Discovery — Selection Questionnaire to access the content. Click on the ‘Express Interest’ button at the top of the page. this will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. You can now access the Supplier Questionnaire. 3 Responding to the tender — Click ‘My Response’ under ‘PQQ/ITT Details’. You can now use the ‘Messages’ function to communicate with the buyer & seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete — You must then submit your reply using the ‘Submit Response’ button. If you require further assistance contact the Bravo help desk on 0800 368 4850.

VI.4)Procedures for review

VI.4.1)Review body

Financial Conduct Authority
25 The North Colonnade
E14 5HS
United KingdomInternet address:www.fca.org.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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