E-Procurement System for NHS Trusts

E-Procurement System for NHS Trusts

Range: between 100 000 and 1 000 000 GBP.

UK-London: miscellaneous software package and computer systems

2012/S 101-168584

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s Health Partners
C/o Guy’s & St Thomas’ NHS Foundation Trust, 2nd Floor, New City Court
Contact point(s): David Lawson
SE1 9RT London
UNITED KINGDOM
Telephone: +44 2071887188
E-mail: david.lawson1@nhs.net

Internet address(es):

Address of the buyer profile: http://kingshealthpartners.g2b.info

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Refer to organisations identified at VI.3
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
E-Procurement System
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)
Miscellaneous software package and computer systems. Guy’s and St Thomas’ NHS Foundation Trust as the Contracting Authority is putting in place a Framework Agreement available for use by all those NHS Authorities and Trusts identified at VI.3 (and any future successors to these organisations). The E-Procurement System Framework Agreement is to support Guy’s & St Thomas’ NHS Foundation Trust provide a system solution to current and future members of the Procurement Department’s Shared Service that have a requirement for an E-Procurement Solution to interface with their Trust’s Finance System. The Agreement is also intended to provide a system solution to non-members of the Shared Service who have a requirement to adopt the same model. The solution is for a web-based e-procurement system for use by NHS Trusts that can be interfaced onto the organisations existing Finance System. The system solution will need to be an intuitive, user friendly front end as it will be utilised by a wide range of staff in both clinical and administration roles. There will be a requirement for the system to not only interface with a Trust’s Finance System but also other inventory management systems, provide requsition files, supplier sites, document exchange facilities and detailed reporting. The solution must have an integrated catalogue functionality but users will be placing catalogue and non catalogue requisitions. Invoice approval and receipting must also be integral to the system, with the ability to accept files from a variety of origins, including electronic and manual scanning. Existing approval hierarchies will need to be incorporated and local configuration will be required to meet local needs and preferences. NHS Trusts will be able to contract directly with the appointed supplier by way of call off contract under the framework agreement for which terms and conditions will be agreed as part of this procurement. The framework agreement covers a potential period of 4 years and has a large number of individual potential users. The usage is difficult to estimate accurately because it is a new service model. The maximum possible value featured in the OJEU Contract Notice for this Agreement is therefore based on a maximum possible level of estimated usage.
II.1.6)Common procurement vocabulary (CPV)

48900000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Refer to II.1.5 of this notice.
Estimated value excluding VAT:
Range: between 100 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required by GSTT or proposed by Potential Providers if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Refer to Tender Prospectus and PQQ.
Minimum level(s) of standards possibly required: Refer to Tender Prospectus and PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Refer to Tender Prospectus and PQQ.
Minimum level(s) of standards possibly required:
Refer to Tender Prospectus and PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Refer to the Tender Prospectus.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
W/067/12
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
29.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
27.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Contracting Authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the Potential Providers.
If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential Providers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body.
The duration referenced in Section II.1.4 is for the placing of orders.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to Potential Provider or successful suppliers any business through this framework agreement.
List of NHS Trusts: http://www.nhs.uk/ServicesDirectories/Pages/AcuteTrustListing.aspx.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 62F26NQDJ8. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 29.6.2012 17:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com. GO Reference: GO-2012524-PRO-3948613.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

King’s Health Partners
C/o Guy’s & St Thomas’ NHS Foundation Trust, 2nd Floor, New City Court
SE1 9RT London
UNITED KINGDOM
Telephone: +44 2071887188

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:24.5.2012

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