Ealing Town Hall Development

Ealing Town Hall Development

The Council is seeking proposals for a long leasehold interest (up to 250 years) of Ealing Town Hall. The building is Grade 2 listed and will require sensitive refurbishment and has potential for partial redevelopment.

United Kingdom-London: Construction work

2015/S 226-410655

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road, Ealing
For the attention of: Mr Paul Miller
W5 2HL London
UNITED KINGDOM
Telephone: +44 2088257105
E-mail: millerp@ealing.gov.uk

Internet address(es):

General address of the contracting authority: http://www.ealing.gov.uk

Address of the buyer profile: www.londontenders.org

Electronic access to information: www.ealingtownhall.london

Electronic submission of tenders and requests to participate: www.londontenders.org

Further information can be obtained from: London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road, Ealing
For the attention of: Mr Paul Miller
W5 2HL London
UNITED KINGDOM
Telephone: +44 2088257105
E-mail: millerp@ealing.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road, Ealing
For the attention of: Mr Paul Miller
W5 2HL London
UNITED KINGDOM
Telephone: +44 2088257105
E-mail: millerp@ealing.gov.uk

Tenders or requests to participate must be sent to: London Borough of Ealing
3rd Floor Perceval House, 14-16 Uxbridge Road, Ealing
For the attention of: Mr Paul Miller
W5 2HL London
UNITED KINGDOM
Telephone: +44 2088257105
E-mail: millerp@ealing.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Ealing Town Hall Development.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council is seeking proposals for a long leasehold interest (up to 250 years) of Ealing Town Hall. The building is Grade 2 listed and will require sensitive refurbishment and has potential for partial redevelopment.
The Council will retain part of the building for civic uses — council meetings, marriages etc.
Proposals should be for uses that are suitable town centre uses and complement the regeneration of Ealing Town Centre. Proposed uses should enable the continuation of public access to the building and the continuation of meeting and event space available for commercial and community hire.
Developers will be required to refurbish the Council retained part to the Council’s specification and lease it back to the Council.

Further information is available at www.ealingtownhall.london

II.1.6)Common procurement vocabulary (CPV)

45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council is seeking offers for the long lease and will consider the financial offers alongside the proposed uses and in accordance with the criteria set out in the initial selection criteria and ITT.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to request for any deposits, guarantees, bonds and insurances as it deems appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All payments made under the contract must be in Pounds Sterling. The Authority will settle undisputed invoices within 30 days of receipt and will expect the same commitment throughout the supply chain.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each contractor undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Description of particular conditions: the performance of the contract is subject to particular conditions as outlined in the procurement and contract documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Prospective bidders will be required to complete a PQQ, part of which will include information about their personal situation and circumstances.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Prospective bidders will be required to complete a PQQ, part of which will include information about their personal situation and circumstances.
Minimum level(s) of standards possibly required: As described within the procurement documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Prospective bidders will be required to complete a PQQ part of which will include information on their technical and professional ability/capacity.
Minimum level(s) of standards possibly required:
As described within the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: Criteria for selection of candidates is set out within the procurement documents. The number of companies invited to tender will be subject to the quality of submissions and standards of competence across the spectrum of applicants, whilst ensuring at all times an open, fair and transparent procedure that generates genuine competition between bidding organisations and maximises value for money for the Authority. Candidates should nevertheless be aware that, in issuing the PQQ, the Authority is not making a commitment to award a contract as a result of the procurement process, and is under no express or implied obligation to invite tenders from any or all of the companies which respond to the PQQ. The Authority reserves the right to award the contract without negotiation based on the initial bids received, should it deem that to offer value for money and meet the requirements sufficiently. Similarly, The Authority reserves the right to reduce number of candidates by applying award criteria during successive stages of negotiation of the procurement and to terminate the procurement process at any given time.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0076
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.12.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This contract is being run through Ealing Council’s e-procurement system — the London Tenders Portal. All of the information and documentation relating to this contract will be stored online in this e-procurement system. All expressions of interest / requests for information / clarifications / tender submissions should be made via the London Tenders Portal. To do this you will need to register at the web address below and then express an interest in this opportunity. You will then be able to obtain all relevant information / send any requests you have /submit your proposal via the system;https://londontenders.org

PQQ responses must be returned by 21.12.2015 by 12:00. Further information is available at www.ealingtownhall.london

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Contracting Authority
United Kingdom
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.11.2015

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