Early Years Services Framework Derby

Early Years Services Framework Derby

4 Lots. Lot 1 – Link officer for allocated early years and childcare provider. Lot 2 – Safeguarding and child protection priority support.

United Kingdom-Derby: Primary education services

2017/S 207-428134

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Paul Hallsworth
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
NUTS code: UKF11
Internet address(es):Main address: www.derby.gov.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for provision of Early Years Services.

Reference number: TD1252 DN302821

II.1.2)Main CPV code

80100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited for inclusion on the framework for the provision of a range of Early Years Services. This framework is intended to make procuring Early Years Services quick, simple and cost effective for Derby City Council.

There are four Lots as follows:

— Lot 1 — Link officer for allocated early years and childcare provider.

— Lot 2 — Safeguarding and child protection priority support.

— Lot 3 — Quality improvement programmes.

— Lot 4 — Speech, language, and communication (slc) development.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Link Officer

Lot No: 1

II.2.2)Additional CPV code(s)

80100000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

It is estimated that between 20 to 75 early years and childcare providers across the city will need to access Link Officer support throughout a calendar year but the exact number (minimum or maximum) cannot be guaranteed.

It is essential that suppliers are able to provide a service that is flexible and responsive to meet the needs of the providers requiring support.

In general the tasks to be undertaken are:

— Assess and reduce the risk of providers falling below a ‘good’ inspection judgement.

— Strengthen leadership and practitioner knowledge, understanding and skills for helping to keep children and young people safe by providing a safe environment for children and young people to learn in.

— Review and strengthen through support and challenge the key management tasks, including the setting’s approach to monitoring the quality of provision, the safeguarding and welfare arrangements and the settings evaluative process self-evaluation, improvement planning processes and continued professional development.

— Enable leadership teams to identify individual and groups of children who maybe more vulnerable to not reaching their typical expected levels of development by the end of the EYFS.

— Support leadership teams in identifying children and young people who are suffering or likely to suffer significant harm and take appropriate action with the aim of making sure they are kept safe

— Strengthen leadership for learning and development. Focus on the key role of leaders at all levels in building capacity and ensuring quality teaching, learning and development. Developing practitioner learning. Focusing on the needs and highlighting developing strengths of practitioners who support and extend children’s learning and development. This would include, coaching, mentoring, training, modelling and demonstrating that enables leaders to undertake these roles.

— Enable partnerships for learning and development between leaders and parents/carers, children, other settings and partner professionals to support children’s development and progress.

— Work with leaders to ensure that all children reach the best possible outcomes. Focusing on using observations to assess and understand children’s learning and development, both in the home and the setting, and translating observations of children at play into an assessment of each child’s progress to help support them further.

— Work with leaders to secure high quality environments for learning and development. Focusing on the enabling environment, including the physical and emotional environment, which promotes children’s well– being, nurtures children, fosters positive relationships between children, parents and adults.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 188 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

1 renewal.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

1 potential extension of 12 months. Potential date for advertising renewal if option is not taken is October 2019.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Safeguarding and Child Protection Priority Support

Lot No: 2

II.2.2)Additional CPV code(s)

80100000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

— Audit and assess that provision is meeting the statutory requirements of the Early Years Foundation Stage (2017) and/or reduce the risk of the provider falling below a ‘good’ inspection judgement due to safeguarding and child protection concerns.

— Ensure the leadership team and all practitioners are aware of their roles and responsibilities to prioritise safeguarding and child protection and ensure any child or children who are suffering or likely to suffer significant harm are identified and take appropriate action with the aim of making sure they are kept safe.

— Review and strengthen through support and challenge the leadership teams approach to monitoring the quality of provision for safeguarding and welfare arrangements and how this links to continued professional development.

— Review, through support and challenge, the settings process and procedures for safeguarding and child protection, identifying any gaps in safeguarding practice and ensuring a provider is compliant with relevant statutory legislation and local safeguarding children board policies and procedures.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 16 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

1 extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

1 potential extension of 12 months. Potential date for advertising renewal if option is not taken is October 2019.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Quality Improvement Programmes

Lot No: 3

II.2.2)Additional CPV code(s)

80100000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

There are a range of individual quality improvement programmes to be conducted on a regular basis. These will include, but are not limited to, Literacy programmes, Maths development programmes, working with vulnerable groups, teaching and learning strategies, Health and Well-being, and Technology.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 64 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

1 extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

1 potential extension of 12 months. Potential date for advertising renewal if option is not taken is October 2019.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Speech, language and communication development

Lot No: 4

II.2.2)Additional CPV code(s)

80100000

II.2.3)Place of performance

NUTS code: UKF11
Main site or place of performance:

Derby.

II.2.4)Description of the procurement:

The Early Years Quality Improvement team is seeking to commission a comprehensive strategic support programme for leaders and managers and early years practitioners to develop their skills and understanding of what high quality speech, language and communication (slc) provision looks like, based on latest research evidence. This slc programme is intended to support leaders and managers to fulfil their statutory roles and responsibilities effectively. The slc programme will be accessible to a range of early years and childcare provision from the maintained, private, voluntary and independent sector.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018
End: 31/01/2021
This contract is subject to renewal: yes
Description of renewals:

1 extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

1 potential extension of 12 months. Potential date for advertising renewal if option is not taken is October 2019.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Information and formalities necessary for evaluating if requirements are met:

Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Information and formalities necessary for evaluating if requirements are met:

(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Information and formalities necessary for evaluating if requirements are met:

(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;

(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 30
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/11/2017
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/11/2017
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘live contracts’ section, select the relevant contract notice. Select the “apply online’ link in the bottom right hand corner of the contract notice. This will transfer you to the Council’s e-tendering system at https://www.eastmidstenders.org (reference DN302821) where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.

To register:

On the opportunities portal home page (https://www.eastmidstenders.org) there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company’s’ details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the ‘Help’ section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To Search:

On the opportunities portal home page (https://www.eastmidstenders.org), Click on ‘view opportunities’. On the ‘Find Opportunities’ page you can narrow your search. The ‘Organisation’ field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’, then click on the ‘Update’ button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the ‘keyword’ option. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the East Mids Tenders system to start the tender process. The East Mids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ‘Help’ icon that is located on the home page on the top right of the East Mids Tenders System.

Once you have registered your interest, the tender information will be moved to, and can be found on, the ”My Opportunities’ page on the East Mids Tenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Telephone: +44 1332640768
E-mail: procurement@derby.gov.ukInternet address:www.derby.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Derby City Council
The Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Telephone: +44 1332640768
E-mail: procurement@derby.gov.ukInternet address:www.derby.gov.uk

VI.5)Date of dispatch of this notice:

25/10/2017

 

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