East Kent Housing Windows and Doors Responsive Repairs

East Kent Housing Windows and Doors Responsive Repairs

Because of the number of different profiles, hardware, window and door types used; a wide range of products and services are required.

United Kingdom-Folkestone: Windows, doors and related items

2015/S 019-030773

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shepway District Council
Civic Centre, Castle Hill Avenue
For the attention of: Mrs Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853377
E-mail: procurement@shepway.gov.uk

Internet address(es):

General address of the contracting authority: www.shepway.gov.uk

Electronic access to information: www.kentbusinessportal.org.uk

Electronic submission of tenders and requests to participate: www.kentbusinessportal.org.uk

Further information can be obtained from: Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Mrs Margaret Creed
For the attention of: Mrs Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853377
E-mail: procurement@shepway.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Mrs Margaret Creed
For the attention of: Mrs Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853377
E-mail: procurement@shepway.gov.uk

Tenders or requests to participate must be sent to: Shepway District Council
Civic Centre, Castle Hill Avenue
Contact point(s): Mrs Margaret Creed
For the attention of: Mrs Margaret Creed
CT20 2QY Folkestone
UNITED KINGDOM
Telephone: +44 1303853377
E-mail: procurement@shepway.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

East Kent Housing Windows and Doors Responsive Repairs.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 0

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 1 750 000 GBP

II.1.5)Short description of the contract or purchase(s)

Responsive repairs to existing windows and doors of East Kent Housing Properties.
Between 1980 and 1995 the Council replaced the windows and doors in nearly all of its approximate 3 400 residential and sheltered accommodation properties. These replacement windows and doors were fabricated from PVC-U profiles and incorporated single glazing or insulating double glazed units depending on the age of the installation. Several different profile systems were used along with a wide range of hardware. Installations were undertaken by a number of specialist companies or through Main Contractors.
Because of the number of different profiles, hardware, window and door types used; a wide range of products and services are required. It may even be necessary for some items of hardware to be specially made or adapted. In all cases it will be established that an existing unit is beyond economic repair before a replacement is installed for situations arising from fire malicious acts and or composition failure of the PVC-U frames.

II.1.6)Common procurement vocabulary (CPV)

44221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The primary contract period will be for 5 years with an additional option of 2 x 1 year extension options available.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 0 and 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
Minimum level(s) of standards possibly required: As per tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.
Minimum level(s) of standards possibly required:
As per tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9SXF-VW1PS6
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.2.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2015 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.1.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.3.2015 – 14:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years from contract award date.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
E-mail: administrativecourtoffice.generaloffice@hmcts.x.gsi.gov.uk

Body responsible for mediation procedures

Royal Court of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
E-mail: administrativecourtoffice.generaloffice@hmcts.x.gsi.gov.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Royal Court of Justice
The Strand
WC2 2LL London
UNITED KINGDOM
E-mail: administrativecourtoffice.generaloffice@hmcts.x.gsi.gov.uk

VI.5)Date of dispatch of this notice:

23.1.2015

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