East Riding Cheaper Energy Together Switching Scheme
East Riding of Yorkshire Council is committed to supporting the Department of Energy and Climate Change Cheaper Energy Together initiative and has submitted an innovative bid for funding, including the Cheaper Energy Together strand of the competition, aimed at targeting the most vulnerable customers.
UK-Beverley: IT services: consulting, software development, Internet and support
Section I: Contracting authority
East Riding of Yorkshire Council
Infrastructure and Facilities, Environment and Neighbourhood Services, County Hall
For the attention of: David Wilkes
HU17 9BA Beverley
Telephone: +44 1482395672
Fax: +44 1482395048
General address of the contracting authority: www2.eastriding.gov.uk
Address of the buyer profile: https://www.eastridingcontractsfinder.co.uk
Electronic access to information: https://www.eastridingcontractsfinder.co.uk
Electronic submission of tenders and requests to participate: https://www.eastridingcontractsfinder.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
See section II.1.5
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: East Riding of Yorkshire
NUTS code UKE
The Council is seeking to appoint a service provider to develop an IT based solution and to run collective energy switching schemes by means of reverse auctions with energy suppliers on behalf of Participating entities residents (including those residents utilising pre-paid meter cards and in affordable and/or social housing), SMEs, and other commercial and corporate entities, organisations such as schools, academies college, churches etc. However, the scheme should not exclude residents, SMEs and other commercial and corporate entities outside those administrative areas.
It is intended to take a phased approach in order to target specific customer groups at different phases. More information on the proposed phasing will be available in the Tender Documents
The solution shall include:
— a web portal for each Participating entity’s website, clearly identifying the relevant individual entity
— implementation of paper based process for residents without access to the internet,
— proposals for accessibility by the most vulnerable households
— robust data security measures to protect residents’ data,
— proposals for a ‘register once’ process to enable marketing to registrants of other services where they indicate a preference,
— a helpdesk service for residents’ queries regarding the reverse auction,
— standardised marketing materials,
— communicating results of the reverse auctions, providing an energy price comparison to potential switchers and other administrative functions associated with running the reverse auction; and,
— training and guidance to each Participating Council’s staff.
The intention is to initiate the first scheme during January and February 2013 (in order to maximise the benefit to communities).
The Contract will be entered into by the Council acting as a Central Purchasing Body for and on behalf of the Participating entities. The Council currently has firm commitment to the scheme from the following entities:
— Beneslai Homes (Based in Barnsley)
— St Leger Homes (Based in Doncaster)
— Connect Housing (Based in Leeds)
The Council also intends to offer the contract to the following:
— all local authorities in the UK (as set out in the following link: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG); and,
— all Registered Providers in the UK established under the Housing and Regeneration Act 2008 and registered with the Housing Corporation (or any successor body).
Fire and Rescue Services (including Scotland, Wales and Northern Ireland). http://www.fireservice.co.uk/information/ukfrs
— Police Forces in the United Kingdom. http://www.police.uk/,
— NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts. http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/.
— Educational Establishments in England and Wales, maintained by the Department for Children, Schools and.
Families including Schools, Universities and Colleges but not Independent Schools. http://www.edubase.gov.uk/search.xhtml;jsessionid=4767F89630A039E98FE593093D577013?cl ear=true.
— Categorisationofarmslengthbodies/index.htm, http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx http://www.general-practitioners-uk.co uk.
— Hospices in UK including Scotland, Wales and Northern Ireland. http://www.hauraki.co.uk/hospice_uk/,
— Third Sector and Charities. http://www.charity-commission.gov.uk/, http://www.hmrc.gov.uk/charities/charities-search.htm, http://www.oscr.org.uk/,
— Citizens Advice. http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm.
72000000, 72212517, 72212600, 72212610, 72212470, 72253000, 72300000, 72310000, 72311200, 72313000, 72314000, 72316000, 72317000, 72318000, 72319000, 72320000, 72322000, 79342000, 79342410, 79512000, 79996100, 80500000
Estimated value excluding VAT:
Range: between 10 000 and 100 000 GBP
Description of these options: The contract period will be 12 months, with annual options to extend at the Employer’s discretion for up to a maximum of 36 months
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
As set out in the Tender Documents.
Section IV: Procedure
Payable documents: no
County Hall, Beverley, HU17 9BA, United Kingdom.
Section VI: Complementary information
2. The appointed service provider will be remunerated on a per-switcher commission basis. The level of commission is for the appointed service provider to determine with the energy suppliers. Based on the Council’s initial estimates, the contract value is expected to be from 10,000 to 100,000 GBP over the course of the three year contract. However, this figure is indicative only as it will depend on the deal reached with energy suppliers for each scheme and the number of switchers over the life of the contract. The Council offers no guarantees or assurances of any kind that this range will be achieved and/or maintained. The appointed service provider will share a level of the commission it receives with the Council. The level of commission to be shared with the Council will form the basis of the financial evaluation during the tender stage.
3. The Council may request that the successful bidder carries out additional services under the public services concession contract. As this type of contract is expressly excluded from the scope of the Public Contracts Regulations 2006 (as amended), any such additional services would also be outside of the scope of the Regulations. Even if the Council were bound by the Regulations (which it does not consider it is), it would be entitled to do so in accordance with Regulation 14(1)(d)(i) by using the negotiated procedure without prior publication of a contract notice.
4. Tender documents can be accessed via the East Riding Contracts finder. Tenderers need to register for free at: https://www.eastridingcontractsfinder.co.uk to download the tender documentation. Tenders must be submitted electronically using the East Riding Contracts Finder (ERCF) at https://www.eastridingcontractsfinder.co.uk. The tender documentation will be available on East Riding Contracts Finder from 14:00 on 18 December 2012.
5. Tenders must be returned by the date and time specified in section IV.3.4 and in accordance with the instructions set out in the Tender Documents. Tenders submitted after the deadline will not be considered.
6. For consortium bids the information in section III.2 must be supplied by each consortium member but the lead member should aggregate its members’ details and submit this as a single application.
7. Candidates are advised that the Council is subject to the Freedom of Information Act 2000 (“the Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
8. HM Government requires that tender documentation issued by government departments for contracts exceeding 10,000 GBP over the life of the contract are published online (http://www.businesslink.gov.uk) for the general public. The resulting contract shall also be published. The Council may use its discretion to redact information to protect key commercial interest or on prescribed grounds. Therefore, potential providers who wish information not to be published if successful should secure agreements with the Council prior to submission.
9. The Council shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
10. All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these.
11. The Council reserves the right to not award any or part of this contract.
VI.5)Date of dispatch of this notice:17.12.2012