East Riding of Yorkshire Council Tender for Vehicle Tracking Solution

East Riding of Yorkshire Council Tender for Vehicle Tracking Solution

East Riding of Yorkshire Council is seeking to procure a vehicle tracking (telematics) solution and associated products and services.

United Kingdom-Beverley: Telematics system

2019/S 142-349758

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

East Riding of Yorkshire Council
County Hall, Cross Street
Beverley
HU17 9BA
United Kingdom
Contact person: Mr Nigel John Pearson
Telephone: +44 1482395364
E-mail: nigel.john.pearson@eastriding.gov.uk
NUTS code: UKE12
Internet address(es):Main address: http://www.eastriding.gov.uk

Address of the buyer profile: http://www.eastriding.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.yortender.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

2132-19 Vehicle Tracking Solution

Reference number: DN408900

II.1.2)Main CPV code

32441300

II.1.3)Type of contract

Services

II.1.4)Short description:

East Riding of Yorkshire Council (the Council) is seeking to procure a vehicle tracking (telematics) solution and associated products and services. The system will be used to monitor and provide detailed information on the movement, location and operational performance of the Council’s fleet of vehicles. The solution is to be web-based, hosted externally (off-premise) to the Council by the service provider, and be accessible 24 hours a day 7 days a week. The Council requires the vehicle tracking solution to be supplied on a ‘HIRE’ basis. The Council will pay a fully inclusive monthly hire price per vehicle which covers the supply, installation and maintenance of a data recording device and associated equipment, monthly service charge and all other products and services required by the Council.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

42961300
64226000
72416000

II.2.3)Place of performance

NUTS code: UKE12

II.2.4)Description of the procurement:

East Riding of Yorkshire Council (the Council) is seeking to procure a vehicle tracking (telematics) solution and associated products and services. The system will be used to monitor and provide detailed information on the movement, location and operational performance of the Council’s fleet of vehicles. The solution is to be web-based, hosted externally (off-premise) to the Council by the service provider, and be accessible 24 hours a day 7 days a week. The Council requires the vehicle tracking solution to be supplied on a ‘HIRE’ basis. The Council will pay a fully inclusive monthly hire price per vehicle which covers the supply, installation and maintenance of a data recording device and associated equipment, monthly service charge and all other products and services required by the Council. The contract will be for an initial contract period of 36 months with 2 additional optional extensions of 12 months each (36 + 12 + 12), 60 months (5 years) maximum contract duration:

— contract start date: 1.12.2019,

— end of initial contract period: 30.11.2022,

— optional extension period 1: 1.12.2022 to 30.11.2023,

— optional extension period 2: 1.12.2023 to 30.11.2024.

The contract end date for all vehicle tracking devices must be co-terminus in line with the contract end dates outlined above. Full details are provided in the tender documentation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70.00 %
Price – Weighting: 30.00 %

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be for an initial contract period of 36 months (1.12.2019 to 30.11.2022) with options to extend by 2 further periods:

(i) 12 months to 30.11.2023;

(ii) 12 months to 30.11.2024.

Therefore, the total possible contract duration is 60 months (5 years).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/09/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of England and Wales
London
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

OJEU procedures include a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the Contracting Authority before the contract is entered into. Such information should be requested from East Riding of Yorkshire Council. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.4)Service from which information about the review procedure may be obtained

The High Court of England and Wales
London
United Kingdom

VI.5)Date of dispatch of this notice:

23/07/2019

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