Economic Research Tender Cornwall

Economic Research Tender Cornwall

Cornwall Council, the Cornwall and Isles of Scilly Local Enterprise Partnership and the Combined Universities in Cornwall are looking to appoint an organisation or individual to provide effective and timely representation in Brussels as well as intelligence, information, advice and contacts in relation to European policy, programmes and funding streams.

UK-Truro: Economic research services

2012/S 247-407767

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
Room A3,16 Carrick House, Pydar Street
For the attention of: Neil Clark
TR1 1EB Truro
UNITED KINGDOM
Telephone: +44 1872224258
E-mail: nclark@cornwall.gov.uk
Fax: +44 1872323507

Internet address(es):

General address of the contracting authority: http://www.cornwall.gov.uk

Further information can be obtained from: Cornwall Council
Room A3.16 Carrick House, Pydar Street
For the attention of: Emily Kent
TR1 1EB Truro
UNITED KINGDOM
Telephone: +44 1872224204
E-mail: ekent@cornwall.gov.uk
Fax: +44 1872323507
Internet address: http://www.cornwall.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cornwall Council
Room A3.16 Carrick House, Pydar Streer
For the attention of: Emily Kent
TR1 1EB Truro
UNITED KINGDOM
Telephone: +44 1872224204
E-mail: ekent@cornwall.gov.uk
Fax: +44 01872323507
Internet address: http://www.cornwall.gov.uk

Tenders or requests to participate must be sent to: Cornwall Council
Room A3.16 Carrick House, Pydar Street
For the attention of: Debbie Osborne
TR1 1EB Truro
UNITED KINGDOM
Telephone: +44 1872224214
E-mail: debbie.osborne@cornwall.gov.uk
Fax: +44 1872323507
Internet address: http://www.cornwall.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Cornwall Brussels Office.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Brussels.
NUTS code UKK3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 140 000 and 220 000 EUR
Frequency and value of the contracts to be awarded: 2 year framework agreement with options to extend on an annual basis for a further 2 years.

II.1.5)Short description of the contract or purchase(s)
Cornwall and the Isles of Scilly is a former Objective One area and is currently one of two Convergence regions in the UK. Cornwall Council, the Cornwall and Isles of Scilly Local Enterprise Partnership and the Combined Universities in Cornwall are looking to appoint an organisation or individual to provide effective and timely representation in Brussels as well as intelligence, information, advice and contacts in relation to European policy, programmes and funding streams. There is also a need to raise awareness of Cornwall’s profile, challenges and opportunities within the EU and to assist in maximising EU funding opportunities.
It is proposed that a 2 year framework agreement be let with options to extend on an annual basis for a further 2 years.
II.1.6)Common procurement vocabulary (CPV)

79311400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The appointed contractor will be required to provide Cornwall Brussels Office services for the whole of Cornwall Council, the Cornwall and Isles of Scilly Local Enterprise Partnership and the Combined Universities in Cornwall or their successor in title. Parish, Town and City Councils and other public sector organisations and bodies within Cornwall, may at a later date adopt the terms and conditions of this framework agreement.
Whilst there is no guaranteed quantity or spend, the estimated value of Cornwall Council spend is likely to be GBP 35,000 per annum, with an estimated additional spend of GBP 10,000 by the Combined Universities in Cornwall and a further estimated GBP 10,000 spend per annum by the Cornwall and Isles of Scilly Local Enterprise Partnership. The potential estimated total value may exceed this range of spend if other organisations decide to participate.
The intention is to let a framework agreement for an initial period of 2 years with options to extend on an annual basis for a further 2 years.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These conditions will be provided in the Invitation to Tender documents. The framework will be governed by English Law. All tenders should be priced in GBP and all payments will be made in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
N/A.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Framework will be subject to Cornwall Council Terms and Conditions of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Supplier Eligibility Questionnaire. Consideration will only be given to those contractors who complete and return the Supplier Eligibility Questionnaire by the required date.
Economic operators subject to any of the following may not be considered where the said operator:
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Supplier Eligibility Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) the criteria listed in III.2.1; and
(l) any other information or documents referred to in the Supplier Eligibility Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Supplier Eligibility Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 10

2. Ability, experience, qualifications and tecnical capacity. Weighting 40

3. Technical and quality assessment. Weighting 50

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PAS 2012.57F.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.2.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
Other: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.2.2013 – 15:00
Place:

Cornwall Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorising Officer along with at least one other Council Officer who is independant of the contracting directorate.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
In evaluating the suitability of organisations it may be necessary to request additional information and for applicants to attend an interview and/or site visit. Organisations must be able to demonstrate through the Supplier Eligibility Questionnaire that they possess the necessary skills, knowledge and experience to undertake this service.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: At the point at which tenderers and candidates are notified of the contract award decision a minimum 10 calendar day standstill period will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or believe they are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and may take the form of an application for an order to set aside the award decision, suspend the procedure or amend a document, or if the contract has been entered into a claim for a declaration of contract ineffectiveness and/or a claim for damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.12.2012

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