Edinburgh Council Repair and Maintenance Works

Edinburgh Council Repair and Maintenance Works Framework

13 Lots. The Lots are as follows: Lot 1 — Asbestos Repair and Maintenance Works. Lot 2 — Electrical Repair and Maintenance Works. Lot 3 — Floor Covering Repair and Maintenance Works. Lot 4 — Gas Repair and Maintenance Works. Lot 5 — General Building Repair and Maintenance Works.

United Kingdom-Edinburgh: Repair and maintenance services of electrical and mechanical building installations

2015/S 221-402055

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The City of Edinburgh Council
Waverley Court, 4 East Market Street
For the attention of: Alistair Thompson
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1314693543

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

Electronic access to information: https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

City of Edinburgh Council Repair and Maintenance Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Scotland.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 39

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council wishes to appoint suitably qualified and experienced contracting organisations to undertake a variety of repair and maintenance works under thirteen Lots within a framework agreement. The Lots are as follows:
Lot 1 — Asbestos Repair and Maintenance Works.
Lot 2 — Electrical Repair and Maintenance Works.
Lot 3 — Floor Covering Repair and Maintenance Works.
Lot 4 — Gas Repair and Maintenance Works.
Lot 5 — General Building Repair and Maintenance Works.
Lot 6 — Plastering Repair and Maintenance Works.
Lot 7 — Plumbing Repair and Maintenance Works.
Lot 8 — Preservation Repair and Maintenance Works.
Lot 9 — Roofing & Associated Repair and Maintenance Works.
Lot 10 — Scaffolding Works.
Lot 11 — Jetting, CCTV Surveys and Drainage Repair and Maintenance Works.
Lot 12 — Painting and Decorating Repair and Maintenance Works.
Lot 13 — Window and Door Replacement Works.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.

Further information can be found at www.edin-tend.co.uk

II.1.6)Common procurement vocabulary (CPV)

50710000, 50711000, 50712000, 50720000, 50800000, 45261900, 45261910, 45317000, 45311000, 45310000, 90650000, 45262660, 45430000,45432100, 45432000, 45432110, 45432130, 50531200, 45333000, 45410000, 45324000, 45332200, 45330000, 92522000, 03419000, 45260000,45261210, 45261920, 44112400, 44212310, 45262100, 45232452, 45111240, 45442100, 45442110, 45442180, 45442190, 45451000, 79931000,45421100, 45421110, 45421112, 45421130, 45421132, 44221000, 44221100, 44221110, 45421111, 45421131, 44221200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 20 000 000 and 35 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: An initial 3 year period with the option to extend by a further 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Asbestos Repair & Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Asbestos Removal and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Asbestos removal work and encapsulation within the 3 main operational areas which are:
— Responsive Repairs,
— Empty Homes,
—Planned Works.

2)Common procurement vocabulary (CPV)

45262660, 90650000

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 160 000 over the 4 years of the contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Jetting, CCTV Surveys and Drainage Repair and Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Jetting, CCTV surveys and Drainage works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Jetting, CCTV and Drainage work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45232452, 45111240

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 850 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12 Lot title: Painting & Decorating Repair & Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Painting and decorating works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Painting and decorating work such as external door painting to full decoration of domestic properties within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45442100, 45442180, 45442190, 45451000, 79931000

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 300 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13 Lot title: Window and Door Replacement Repair and Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Window and Door Replacement works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Window and Door replacement work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45421130, 44221100, 45421110, 45421112, 45421100

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 900 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Electrical Repair and Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Electrical repair and maintenance works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work shall consist of all aspects of electrical work such as small repairs to electrical installations, partial re wires, electrical Condition Reports of domestic properties within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 800 000 over the 4 years of the framework.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Floor Covering Repair & Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45430000, 45432100

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 840 000 over the 4 years (including extensions) of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Gas Repair and Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

50720000, 50721000, 44621220, 44620000, 44621110, 45232141, 45331100, 50531200, 45333000

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 3 900 000 over the 4 years (including extensions) of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: General Building Repair & Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake General Building repair and maintenance works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s
The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

44113120, 45262500, 45262520

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 1 600 000 over the 4 years (including extensions) of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Plastering Repair and Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45410000, 45324000

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 820 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Plumbing Repair and Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45330000, 45332200

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 3 400 000 over the 4 years (including extensions) of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Preservation Repair & Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 600 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Roofing and Associated Repairs

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

45261900, 45261910, 45261920

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 850 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10 Lot title: Scaffolding Repair & Maintenance Works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake Floor Covering and associated works under a framework agreement.
Generally the work will be carried out in domestic properties owned by the Council; however the Council also reserves the right to use this framework in all other relevant areas of the Council’s business such as commercial properties, should the need occur.
The term ‘property’ includes all structures in ownership of/leased by the City Council, including walls, outbuildings, and paths and associated areas.
Generally the work will consist of all aspects of Floor covering work within the 3 main operational areas which are:
— Responsive Repairs
— Empty Homes
— Planned Works.

2)Common procurement vocabulary (CPV)

44212310, 45262100

3)Quantity or scope

The estimated total value of the works is anticipated at approximately GBP 2 400 000 over the 4 years of the framework agreement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 39
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CT0146
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.
VI.2)Information about European Union funds

VI.3)Additional information

Further information can be obtained from www.edin-tend.co.uk

(SC Ref:419805)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
As per the PQQ documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2012 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the Standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.11.2015

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