Election and Electoral Registration Printing Framework Sunderland

Election and Electoral Registration Printing Framework Sunderland

Sunderland City Council is seeking to award a sole supplier framework to provide both Election and Electoral Registration Printing.

United Kingdom-Sunderland: Printing and related services

2017/S 215-447906

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sunderland City Council
Corporate Procurement, Civic Centre, Burdon Road
For the attention of: Tanya Renshaw
SR2 7DN Sunderland
United Kingdom
Telephone: +44 1915612437
E-mail: tanya.renshaw@sunderland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.sunderland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Election and Electoral Registration Printing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Sunderland.

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sunderland City Council is seeking to award a sole supplier framework to provide both Election and Electoral Registration Printing.

II.1.6)Common procurement vocabulary (CPV)

79800000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Framework for Election and Electoral Registration Printing will be awarded on a sole supplier basis. The scope of the Framework will include the print and mailing/delivery of Election Materials that includes: Poll Cards, Postal Ballot Packs, Ballot Papers, Canvass Documents, Household Notification Letters and Postal Vote Application Letters.
Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to a further 1 x 12 month period.

II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting Authority reserve the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance conditions may relate in particular to economic, innovation-related, environmental, social or employment-related considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants’ economic and financial ability shall be assessed in accordance with Regulation 58 of the Public Contract regulations 2015.
Minimum level(s) of standards possibly required: Minimum levels of economic and financial standing are set out in full in the Supplier Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants’ technical capacity to deliver the contract shall be assessed in accordance with Regulation 58 of the Public contract Regulations 2015.
Minimum level(s) of standards possibly required:
Minimum levels of technical capacity are set out in full in the Supplier Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN307164

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2017 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 11.12.2017 – 12:00

Place:

Sunderland City Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.
VI.2)Information about European Union funds

VI.3)Additional information

This is an electronic tender via the Council’s ProContract eTender system. All organisations interested in this tender should register an expression of interest against this contract online at ‘www.neporportal.org’ Tender Reference DN307164. All tender documents are available via this portal. The Council will be using the Open Procurement Procedure tenders must be returned before 12:00 Noon Monday 11.12.2017 in accordance with the ITT instructions. As part of the tender process Sunderland City Council intend to hold a supplier briefing on Thursday 16.11.2017 at Sunderland Civic Centre, Burdon Road, Sunderland, SR2 7DN, at 12:00. You should confirm your intention to attend direct to tanya.renshaw@sunderland.gov.uk by no later than Tuesday 14.11.2017. The aim of the briefing session is to provide advice on submitting an acceptable bid, there will also be opportunity to ask questions. The contracting authority does not bind itself to accept any tender and is not liable for any costs incurred by those expressing an interest or tendering for this opportunity.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Sunderland City Council
Corporate Procurement, Civic Centre, Burdon Road
SR2 7DN Sunderland
United Kingdom
Internet address: http://www.sunderland.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge EN Standard form 02 — Contract notice 12 / 16 the award decision before the contract is entered EN Standard form 02 — Contract notice 12 / 26 into. Unsuccessful tenders shall be notified by the contracting authority as soon as possible after the decision is made as to the reasons why they were unsuccessful. Where the tenderer considers that the contracting authority has acted in breach of the Public Contracts Regulations 2015 (‘the Regulations’) and that, as a result, the tenderer has suffered, or risks suffering, loss or damage, the tenderer may bring proceedings against the contracting authority under the Regulations. Proceedings must be brought in the High Court and are subject to time limits: within 30 days of the date upon which the tenderer knew, or ought reasonably to have become aware, of the grounds for challenge.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Sunderland City Council
Corporate Procurement, Civic Centre, Burdon Road
SR2 7DN Sunderland
United Kingdom
Internet address: http://www.sunderland.gov.uk

VI.5)Date of dispatch of this notice:

7.11.2017

 

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