Electoral Commission Digital Services Tender

Electoral Commission Digital Services Tender

The Electoral Commission requires an agency to design a new digital service for our users, to replace our existing corporate website at www.electoralcommission.org.uk.

United Kingdom-London: IT services: consulting, software development, Internet and support

2017/S 224-466163

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Electoral Commission
3 Bunhill Row
London
EC1Y 8YZ
United Kingdom
Contact person: Kwabena Acheampong
Telephone: +44 2710634
E-mail: KAcheampong@electoralcommission.org.uk
Fax: +44 2710505
NUTS code: UKI43Internet address(es):Main address: https://www.electoralcommission.org.uk/information-for-suppliers/new-invitations-to-tender

Address of the buyer profile: https://www.electoralcommission.org.uk/information-for-suppliers/new-invitations-to-tender

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.electoralcommission.org.uk/information-for-suppliers/new-invitations-to-tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for Electoral Commission digital services provider.

Reference number: C0104-SH-COMMS

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Electoral Commission requires an agency to design a new digital service for our users, to replace our existing corporate website at www.electoralcommission.org.uk

Our overall objective for the project is to significantly improve the digital service we provide to stakeholders. We want to ensure our site is built on the needs of and provides a simple and easy user experience for all of our different groups of stakeholders.

From the point the live version of the new service is launched, the agency will be expected to manage hosting, maintenance, support and any further development work, for the life of the contract.

II.1.5)Estimated total value

Value excluding VAT: 498 333.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72000000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

The Electoral Commission requires an agency to design a new digital service for our users, to replace our existing corporate website at www.electoralcommission.org.uk

Our overall objective for the project is to significantly improve the digital service we provide to stakeholders. We want to ensure our site is built on the needs of and provides a simple and easy user experience for all of our different groups of stakeholders.

From the point the live version of the new service is launched, the agency will be expected to manage hosting, maintenance, support and any further development work, for the life of the contract.

From September 2019, when our current hosting arrangement is due to expire, the agency will also be expected to manage hosting, maintenance, support and any development work for a second website, www.yourvotematters.co.uk for the life of the contract.

The contract will be for 3 years, with the option to extend for up to 2 additional years (3 + 1 + 1) subject to yearly status reviews. The contract will start in April 2018 and (if renewed in full) will be until April 2023.

The total maximum value of the contract is 598 000 GBP (incl. VAT at 20 % and fees). This total includes both the one-off cost of the project to develop a new digital service and the ongoing annual cost of the hosting, maintenance, support and subsequent development contract for both services up to 2023. This value is indicative only.

We are looking in particular for an agency to demonstrate value for money, specialist knowledge of working on digital services in the public sector, including working to the Government Digital Service standards, innovation, effective client and business operations, and an understanding of our objectives, audiences and unique requirements.

Following this pre-selection questionnaire stage, successful agencies will be invited to submit written proposals which will be evaluated, and shortlisted agencies will be invited to give pitch presentations in London.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 498 333.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be for 3 years, with the option to extend for up to 2 additional years (3 + 1 + 1) subject to yearly status reviews. The contract will start in April 2018 and (if renewed in full) will be until April 2023.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2018
Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Electoral Commission
3 Bunhill Row
London
EC1Y 8YZ
United Kingdom
Telephone: +44 72710634
E-mail: KAcheampong@electoralcommission.org.uk
Fax: +44 72710505
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/11/2017

 

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